Providence Board of Contract and Supply 2026-08-24

As announced. Read from the official notice, not from a recording.

1. 1. From John Arzoomanian, Director of Public Property, Department of Public Property:

   Dated August 7, 2026, recommending Sustainable Engineering Solutions, LLC (SES), low bidder, for Commissioning Agent Services for Phase 4 Providence Public School Projects, in a total amount not to exceed $575,600.00. (Minority Participation is 0%) (VARIOUS)

2. 2. Dated August 18, 2026, recommending Construction Junction, Inc., low bidder, for Hope High School-Boiler Demolition and Abatement

   in a total amount not to exceed $85,130.00. (Minority Participation is 0%) (352-352-52886)

3. 3. From Patricia Coyne-Fague, Director, Department of Public Works:

   Dated August 12, 2026, recommending Vinagro Materials, LLC, low bidder, for Portland Cement Concrete FY26-27, in a total amount not to exceed $75,000.00. (Minority Participation is 0%) (101-508-54702; 101-508-52886)

4. 4. From Caleb Horton, City Archivist, Division of Archives and History:

   Dated August 12, 2026, requesting Approval to Piggyback State of Rhode Island MPA #163 Records Storage and Retrieval, with Iron Mountain Information Management, Inc., for the Storage and Retrieval of Records as Needed and Supplies, necessary as the Department is the records manager for the City that help Departments store and retrieve records as needed and provide supplies such as boxes, labels and transmittals on a regular basis, for a total contract amount not to exceed $60,000.00 for Fiscal Year 2027. (Minority Participation is 0%) (101-913-53500)

5. 5. From June Rose, Chief of Staff, City Council Office:

   Dated August 12, 2026, requesting Approval to Pay Neutaconkanut Hill Conservancy, for Improvements and Recreational Enhancements at Neutaconkanut Hill, this will support a coordinated package of projects intended to improve public access, safety, historic interpretation, maintenance and recreational opportunities throughout the property, for a total amount not to exceed $50,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (390-1801-052886-0000)

6. 6. From Derek Silva, Fire Chief, Providence Fire Department:

   Dated August 11, 2026, requesting Approval to Pay Essential Personnel, Inc., for Professional Standards Software for Fire & EMS, the performance management suite includes evaluations that isolate by rank and by supervisor and it supports early intervention by bringing together injuries, exposures, vehicle accidents and critical incidents in an employee wellness profile, this vendor's Professional Standards Software is a sole source product, for a total amount not to exceed $51,529.00 for Fiscal Year 2027. (Minority Participation is 0%) (101-303-52700; 101-303-52911)

7. 7. Dated August 6, 2026, requesting Approval to Pay Rhode Island Fire Training Academy (RIFA)

   for Firefighter I Instruction for Recruits that Graduated in the June 2026 Class, this is the only facility within the State of Rhode Island to offer this training, for a total amount not to exceed $14,256.65 in Fiscal Year 2026. (Minority Participation is 0%) (101-303-52700)

8. 8. From Jim Silveria, Chief Information Officer, Information Technology:

   Dated August 12, 2026, requesting Approval to Purchase Online Forms Software, with Jotform, for Developing and Hosting Online Forms used by the Information Technology and Fire Departments, the platform offers a secure environment to submit Fire employee requests, online transactions, and build approval workflows, for a total amount not to exceed $11,646.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-204-53440)

9. 9. Dated August 13, 2026, requesting Approval to Piggyback NASPO ValuePoint State of Utah Master Agreement #AR2472 Cloud Solutions

   with Carahsoft Technology Corp., for Licenses and Annual Support on the City's SolarWinds Software, this will be used to purchase network monitoring, alert software, and Helpdesk remote access licenses, for a total contract amount not to exceed $10,894.71 in Fiscal Year 2027. (Minority Participation is 0%) (101-204-53440)

10. 10. Dated August 13, 2026, requesting Approval to Piggyback OMNIA Partners Region 4 Education Service Center (ESC) #R210702 Facilities Management Software Solutions

    with Brightly Software, Inc., for the Purchase of Workorder Management Software Licenses and Support for Departments throughout the City including Parks, DPW, Public Property and Fleet Management, the system has been in place for over seven (7) years and used to manage daily assignments and mobile access to update statuses and the application has been integrated into City GIS systems and the 311 public request software, for a total contract amount not to exceed $115,423.42 in Fiscal Year 2027. (Minority Participation is 0%) (101-204-53440)

11. 11. From Courtney Hawkins, Chief Operating Officer, Office of the Mayor:

    Dated August 12, 2026, requesting Approval to Pay Providence Children's Museum, for Programming and Services Provided to Providence Families during the Period of Dangerously High Temperatures on July 2, July 3, and July 5, 2026, the Administration worked to identify safe, accessible, air-conditioned, and family-friendly spaces where Providence residents and families could spend time while reducing their exposure to potentially dangerous temperatures and this vendor offered an ideal community setting, with engaging indoor programming and educational activities designed for children and families, for a total amount not to exceed $30,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-000-55980)

12. 12. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated August 13, 2026, requesting Approval of Change Order #1, with Lucena Bros., Inc., for Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, for Site Improvements at Corliss Park, in the amount of $22,500.00, for the furnishing and installation of four (4) new basketball backboards, this will be fully funded by a donation from Providence College which was confirmed by letter dated July 31, 2026, Providence College will provide the funds to the City upon confirmation that the items have been received and the funds will be applied toward payment to this vendor for the additional work, for a revised total contract amount not to exceed $79,740.00. (Minority Participation is 0%) (658-658-53401)

13. 13. Dated August 13, 2026, requesting Approval of an Encumbrance, with Providence School Department c/o Sodexo

    for Prepared Meals Served to Providence Youth at Recreation and Community Centers through the Summer Food Service Program from June 1, 2026 through August 31, 2026, this program is federally reimbursable through the State for all eligible meals served, with reimbursements deposited into a revolving fund, for a total amount not to exceed $600,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (245-245-52075)

14. 14. From Paul Winspeare, Chief People Officer, Department of People and Culture:

    Dated July 16, 2026, requesting Approval of an Encumbrance, with Employers Association of the NorthEast (EANE), for Consultative, Training and Development Services, services include Technical-Team Training, City Council Requested Training, Executive/Management Coaching, Employee Relations and Foundational Leadership-Management Training Program, for a total amount not to exceed $30,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-212-52700; 101-212-23401)

15. 15. From Joseph I. Mulligan, III, Director, Department of Planning and Development:

    Dated August 6, 2026, requesting Approval of Change Order #1, with EA Engineering, Science and Technology, Inc., for Technical and Scientific Services for Port Shoreline Resilience-(Jan 2025-Dec 2026), in the amount of $22,600.00, for additional engineering resilience planning services associated with the Department's NOAA-funded project, funds will be reallocated from the City-managed "Supplies" line item of the budget, which was intended for mailing and event supplies and no longer needed to meet project goals, for a revised total contract amount not to exceed $256,100.00. (Minority Participation is 20% MBE; 0% WBE) (241-2070-53420)

16. 16. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

    Dated August 11, 2026, requesting Approval to Pay Don's Marine Inc., for the Purchase of a 2027 Parker Model 227 Explorer Vessel, the Department chose the Parker 227 Explorer because it is large and capable enough for serious marine-patrol work, but still compact enough to trailer, operate with a relatively small crew and maintain without the cost of a much larger patrol vessel, this vendor is currently the only active Parker Offshore Dealer serving the Providence, RI area, for a total amount not to exceed $179,622.00 in Fiscal Year 2027. (Minority Participation is 0%) (250-302-52870)

17. 17. Dated August 12, 2026, requesting Approval of Payment to InVeris Training Solutions, Inc.

    for Annual Support, Maintenance and Parts for the Automated Outdoor Target System, the target system requires annual updates and maintenance to keep it running at optimum training capacity, for a total amount not to exceed $12,198.65 for Fiscal Year 2027. (Minority Participation is 0%) (101-302-52911)

18. 18. Dated August 13, 2026, requesting Approval to Piggyback State of Rhode Island MPA #395 FY25 Public Safety Communications Products, Services, and Solutions

    with Motorola Solutions, Inc., for Ten (10) Motorola Mobile Radios, these radios will replace aging units that are unserviceable and must be the Motorola brand to integrate with all other communications equipment throughout the City, for a total contract amount not to exceed $70,065.00 for Fiscal Year 2027. (Minority Participation is 0%) (101-302-52850)

19. 19. From John Arzoomanian, Director of Public Property, Department of Public Property:

    Dated August 7, 2026, requesting Approval of Amendment #3 to the Award, with the following vendors, for Approval to Exercise Option Year #1, for Citywide Apparel Blanket Contract FY25-Two Year Contract with Two-One Year Options to Renew, in the amount of $5,000.00, necessary to add the Telecommunications Department to the contract, for a revised total contract amount not to exceed $152,400.00 (Including a 20% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS) American Trophy and Supply, Inc. BSN Sports, LLC

20. 20. Dated August 13, 2026, requesting Approval of Change Order #1, with Commercial Roofing & Contracting, Inc.

    for Municipal Facility Roof Replacement at 552 Academy Ave, Providence, RI 02908, in the amount of $692,202.00, for Additional Services Related to Structural Issues with the Roof Deck, as part of the initial planning phases for the roof replacement, it was discovered that the roof deck is in significantly worse condition than anticipated, the Architect and Engineer developed a plan for structural reinforcement and replacement of portions of the roof deck, which will need to be completed in conjunction with the roof replacement, for a revised total contract amount not to exceed $2,078,202.00. (Minority Participation is 0%) (390-1801-52886)

21. 21. Dated August 13, 2026, requesting Approval of Change Order #3, with Downes Construction Company

    for Owner’s Project Management Services for CPF Grant Rec Center Renovations, in the amount of $4,406.49, for Schedule Adjustments, the vendor added costs for construction testing to their original contract based on estimates for the work based on scope of the projects, the estimates for Elmwood were high and for Davey Lopes were low, for a revised total contract amount not to exceed $517,811.49. (Minority Participation is 0%) (390-390-52885)

22. 22. Dated August 11, 2026 requesting Approval of Change Order #3, with Narragansett Improvement Company

    for Tennis and Pickleball Court Renovations at Nathan Bishop Middle School, in the amount of $10,750.00, for the addition of new benches for the new tennis and pickleball courts outside the original scope, for a revised total contract amount not to exceed $568,788.50. (Minority Participation is 0% MBE; 5.4% WBE) (VARIOUS)

23. 23. Dated August 11, 2026, requesting Approval to Piggyback Massachusetts Higher Education Consortium (MHEC) #MC13-C07 Furniture and Accessories Contract

    with Demco, for Manufacture, Delivery and Installation of Library Furniture at Joslin Community Learning Center, two (2) quotes were received and while this vendor's quote was higher, the lead time is significantly shorter and meets the delivery deadline on October 21, 2026, for a total contract amount not to exceed $56,800.84 (Plus a 10% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (390-390-52885)

24. 24. Dated August 13, 2026, requesting Approval to Piggyback State of Rhode Island MPA #345 FY24 Computer Equipment, Peripherals & Related Services

    with Dell Marketing L.P., for the Purchase of Various Computer Equipment and Hardware for the Joslin Recreation Center, a detailed technology package has been developed to create a list of essential computer hardware required for establishing a technology center at the Joslin Recreation Center in the Ward 15 neighborhood, for a total contract amount not to exceed $74,942.16 in Fiscal Year 2027. (Minority Participation is 0%) (390-390-52885)

25. 25. Dated July 1, 2026, requesting Approval to Piggyback State of Rhode Island MPA #550 Generator Maintenance, Repairs, and Installation

    with FM Generator, Inc., for the Replacement of the Diesel Generator at the Mt. Pleasant Fire Station, this vendor is the City's blanket generator maintenance contractor and their familiarity with City buildings and their backup power systems allows for lower costs for the City, for a total contract amount not to exceed $71,725.00 in Fiscal Year 2027. (Minority Participation is 0%) ([PPBA 2024A] 390-1801-52886)

26. 26. Dated August 13, 2026, requesting Approval to Piggyback State of Rhode Island MPA #617 Office Furniture & Related Services

    with W.B. Mason Co., Inc., for Sourcing, Delivery and Installation of Furniture at the New Joslin and Davey Lopes Community Learning Centers, for a total contract amount not to exceed $355,615.92 (Including a 10% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (390-390-52885)

27. 27. Dated August 13, 2026, requesting Approval of Change Order #5, with Tower Construction Corp.

    for General Contractor Services for Davey Lopes Recreation Center CPF Improvements, in the amount of $380,316.62, necessary to address conditions discovered within the existing building and owner requested design changes, including clogged roof drains, installation of Bi-Directional Amplifier, code requirements, PA system, replacement of deteriorated metal grates, addressing failed sewer conditions, and door hardware changes, for revised total contract amount not to exceed $6,496,193.53. (Minority Participation is 20% MBE; 0% WBE) ([CPF GRANT] 390-390-52885)

28. 28. Dated August 18, 2026, requesting Approval to Exercise Option Year #1, with the following vendors, for Plumbing Services-General Repairs/Maintenance-Open Enrollment

    Three Year Contract with Two One-Year Options, all vendors have agreed to honor the same terms and conditions of the original contract for an additional year ending June 30, 2027, for a total contract amount not to exceed $807,600.00 (Including a 20% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

29. 29. From Anthony Alves, Deputy Director of Public Property, Department of Public Property:

    Dated August 13, 2026, requesting Approval to Amend the Award, with Modern Pest Services, Inc., for Re-Bid Integrated Pest Management Services-One-Year Contract with Two One-Year Renewal Options, in the amount of $75,820.00, necessary to add the Parks Department to the contract and provides additional funding for the Department to cover services for new facilities now under its purview, for a revised total amount not to exceed $120,000.00 (Including a 20% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

30. 30. Dated August 12, 2026, requesting Approval to Purchase Property Insurance, with Starkweather & Shepley Insurance Brokerage

    for the City's Public Safety Complex and Parking Garage Located at 325 Washington Street and 349 W. Fountain Street on behalf of the Providence Redevelopment Agency, this vendor will provide property insurance coverage from August 13, 2026 through August 13, 2027, for a total amount not to exceed $48,981.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-1801-52105)

31. 31. From Patricia Coyne-Fague, Director, Department of Public Works:

    Dated August 12, 2026, requesting Approval to Pay Ken Rocha Collision, for Repairs to the Parking Administration Van, necessary due to an accident, the van is used daily throughout the City to collect parking meter revenue, for a total amount not to exceed $10,525.91. (Minority Participation is 0%) (101-515-52912)

32. 32. Dated August 13, 2026, requesting Approval of Change Order #3, with Safety Markings, LLC

    for Providence Citywide Pavement Markings, in the amount of $180,000.00, necessary to complete all the pavement marking projects throughout the City for Fiscal Year 2027, the Department is committed to prepare a new solicitation and go out for bids before April 2027, for a revised total contract amount not to exceed $1,025,672.53. (Minority Participation is 0%) (101-305-52911)

33. 33. From Emily Neves, Deputy Director, Communications/Public Safety:

    Dated August 12, 2026, requesting Approval of Change Order #1, with Lan-Tel Communications, Inc., for Approval to Piggyback the State of Massachusetts Operational Services Division (OSD) ITC71: Security, Surveillance, Monitoring and Access Control System Contract, for Security and System Maintenance for the Motorola Radio System throughout all Public Safety Departments, Parks, DPW and Other Outside Partners, in the amount of $1,875.00, needed for repairs to the Ceragon radio that provides backup support to the Motorola radio system, for a revised total contract amount not to exceed $49,224.00. (Minority Participation is 0%) (250-304-52850)

34. 34. From Ricky Caruolo, General Manager, Water Supply Board:

    Dated August 11, 2026, requesting Approval to Exercise the Two-Year Option, with E.W. Audet & Sons, Inc., for Electrical Services (Expires 12-31-2026), under the same terms and conditions outlined in the original contract, for a total contract amount not to exceed $3,000,000.00 through December 31, 2028 (Pending Budget Approval). (Minority Participation is 0%) (848-848-52885)

35. 35. Dated August 11, 2026, requesting Approval of Payment to Rhode Island Division of Public Utilities & Carriers

    for the Advanced Assessment of the Department’s Proportionate Share of the FY27 Public Utilities Commission and Division of Public Utilities and Carriers Budget, the Department has been assessed each year pursuant to Title 39, Chapter 1, Section 23 of the Rhode Island General Laws of 1956, as amended, this assessment is a preliminary calculation and will be adjusted pending end-of-fiscal year closing, for a total amount not to exceed $100,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (601-130-52120)

36. 36. Dated August 11, 2026, requesting Approval of Extension #2 of a Contract, with D'Ercole Construction, Inc.

    for North Providence Lead Service Line Replacement Program 2024-2025 (Contract through December 31, 2025, with 1-Year Extension Option), the Department is partially utilizing federal grant funds obtained by the Town of North Providence and the Town has received additional grant funding to replace additional services, the vendor has agreed to maintain the same terms and conditions for the duration of the proposed extension, for a total contract amount not to exceed $800,000.00 through June 30, 2027 (Pending Budget Approval). (Minority Participation is 0%) (848-848-52885)

37. 37. Dated August 11, 2026, requesting Approval to Piggyback OMNIA Partners University of California #2019001563 Elevator Services, Repair, Maintenance, Inspection/Testing, Parts and Modernization Contract

    with Otis Elevator Company, necessary to service three (3) hydraulic elevators located at 61 North Road, Scituate, RI (Purification Plant), for a total contract amount not to exceed $40,000.00 through September 30, 2029 (Pending Budget Approvals). (Minority Participation is 0%) (601-530-52911)

38. 38. From Stephen Boyle, Director, Workforce Solutions of Providence/Cranston:

    Dated August 13, 2026, requesting Approval to Enter into Contracts, with the following vendors, for Five (5) On the Job Training (OJT) Contracts, each individual OJT contract shall not exceed $6,800.00 and further awards will be requested when OJT’s are identified, for a total contract amount not to exceed $34,000.00. (Minority Participation is 0%) (261-251-52712) Electro Standards Laboratories - 3 Contracts Ward Manufacturing - 1 Contract Las Quesdudas, LLC - 1 Contract

39. 39. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated August 7, 2026, requesting Approval to Reject All Bids received on July 27, 2026, for Social Media Content Creation Services for Providence Parks Department, one (1) bid was received and the bid cannot be awarded within the available project budget, the Department plans to revise the project scope to align with available funds and re-advertise the project in September.

40. 1. Department of Housing and Human Services:

    HOUSING INFORMATION, EDUCATION, OUTREACH, AND FAIR HOUSING SERVICES; ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

41. 2. Department of Housing and Human Services:

    DESIGN AND SOCIAL MEDIA CONTENT DEVELOPMENT SERVICES, ONE-YEAR CONTRACT WITH THREE ONE-YEAR OPTIONS FOR RENEWAL.

42. 3. Department of Parks:

    SITE IMPROVEMENTS AT HOPKINS SQ. PARK.

43. 4. Providence Police Department:

    WRITTEN POLICE PROMOTIONAL EXAMINATION FOR THE RANK OF YOUTH SERVICES DETECTIVE FY27.

44. 5. Department of Public Property:

    HVAC AND ELECTRICAL UPGRADES AT BRANCH AVE AND NORTH MAIN ST FIRE STATIONS.

45. 6. Department of Public Works:

    ON-CALL HEAVY SNOW CLEARING AND REMOVAL SERVICES-ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS FOR RENEWAL.

46. 7. Department of Public Property:

    MINOR CONSTRUCTION RENOVATIONS & ON-CALL TRADE SERVICES-THREE-YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS-OPEN ENROLLMENT.

47. TO BE OPENED ON TUESDAY, SEPTEMBER 8, 2026: DEPARTMENT OF PUBLIC WORKS

    INTERESTED SUPPLIERS OF SNOW/ICE CONTROL 26-27 WINTER SEASON.

48. TO BE OPENED ON MONDAY, SEPTEMBER 21, 2026: WATER SUPPLY BOARD

    WATER TREATMENT FILTER INSPECTION & MAINTENANCE SERVICES FOR PROVIDENCE WATER (2026-2032).

49. TO BE OPENED ON MONDAY, OCTOBER 19, 2026: DEPARTMENT OF PUBLIC PROPERTY

    PROVIDENCE CITY HALL ENVELOPE RESTORATION-PHASE 1.

50. D. Minutes Approval

    Approval of Minutes: August 11, 2026