Providence Board of Contract and Supply 2026-10-05

As announced. Read from the official notice, not from a recording.

1. 1. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

   Dated September 17, 2026, recommending National Testing Network, low bidder, for Written Police Promotional Examination for the Rank of Youth Services Detective FY27, in a total amount not to exceed $7,250.00. (Minority Participation is 0%) (101-302-52077)

2. 2. From John Arzoomanian, Director of Public Property, Department of Public Property:

   Dated September 18, 2026, recommending Merandi Court Reporting, sole bidder, for Stenographic Services-Two-Year Contract with Two One-Year Options, in the amount of $75,600.00 for FY27 & FY28, in a total amount not to exceed $151,200.00 (Including a 20% Contingency). (Minority Participation is 0%) (VARIOUS)

3. 3. Translation and Interpretation Services-Three-Year Contract with Two One-Year Options

   Dated September 8, 2026, recommending the following bidders, for Translation and Interpretation Services-Three-Year Contract with Two One-Year Options, in the amount of $73,800.00 per year (FY27-FY29) (Including a 20% Contingency Rate), in a total amount not to exceed $221,400.00 (Pending Budget Approvals). (Minority Participation is 0%) (VARIOUS) Baystate Interpreters, Inc. Language Line Services, Inc. Effectiff, LLC Piedmont Global, LLC Linguistica International, Inc. FNLanguages, LLC (FNL) Idea Language Services, LLC (dba Idea Translations) Andean Consulting Solutions International, LLC (ACSI) Dorcas International Institute dba Pinpoint Translation Services

4. 4. From Janesse Muscatelli, Tax Assessor, Office of the Tax Assessor:

   Dated September 24, 2026, recommending Vision Government Solutions, Inc., high bidder (the low bidder also provides commercial appraisers however the credentials and expertise of Vision's staff bring greater credibility to the City's extensive portfolio of high-value commercial properties and the City can better protect itself and minimize both legal risks and potential financial losses), for December 31, 2027, Full Revaluation, in a total amount not to exceed $2,044,000.00 through Fiscal Year 2028 (Pending Budget Approvals). (Minority Participation is 0%) (101-207-53425)

5. 5. From Joe Wilson, Jr., Director, Department of Art, Culture & Tourism:

   Dated September 24, 2026, requesting Approval to Amend the Award, with N.E.S. Solutions, LLC, for Approval to Pay for 39 Days of Security Coverage at the Station Park FanZone During the 2026 FIFA World Cup, in the amount of $66,681.00, necessary to cover expenses in Fiscal Years 2026 and 2027 to reflect the actual amount of staffing required to provide during the FanZone, for a revised total amount not to exceed $666,681.00. (Minority Participation is 0%) (246-06961-26-53499)

6. 6. From Emily Freedman, Director, Department of Housing and Human Services:

   Dated September 24, 2026, requesting Approval to Amend the Contract, with Cumulus Media, for Substance Use Prevention and Mental Health Awareness Media Campaign, in the amount of $1,500.00, for commercial and audio advertising to promote the City's biannual Prescription Drug Take Back Day Event, the original project did not initially go to the Board as it was under the threshold, for a revised total amount not to exceed $10,500.00. (Minority Participation is 0%) (277-0005-27-52175)

7. 7. From Jim Silveria, Chief Information Officer, Information Technology:

   Dated September 24, 2026, requesting Approval to Piggyback State of Rhode Island MPA #419 Security Systems, Service, Maintenance and Parts, with ATG Group, Inc., for anticipated security camera, licensing, and installation needs during Fiscal Year 2027, this will allow the City to obtain competitive established pricing while maintaining compatibility and continuity with existing security systems and installations, for a total contract amount not to exceed $101,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (MASTER LEASE)

8. 8. From Courtney Hawkins, Chief Operating Officer, Office of the Mayor:

   Dated September 22, 2026, requesting Approval to Amend the Partnership Agreement, with Trinity Repertory Company, for the Lederer Theater Center Project, in the amount of $282,000.00, to cover half final expenses related to water-utility overruns, the original project “Adrian Hall Way Public Space” was named in the FY2026 and FY2027 approved CIP ordinance and under the partnership agreement, this vendor and the City each contribute 50% of the total project costs, for a revised total amount not to exceed $3,507,000.00. (Minority Participation is 0%) (390-709-52885) (REQUIRES CITY COUNCIL APPROVAL)

9. 9. From Emily Crowell, Chief of Staff, Office of the Mayor:

   Dated August 31, 2026, requesting Approval to Pay The United States Conference of Mayors, for FY2027 Membership Dues, for a total amount not to exceed $15,257.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-101-52185)

10. 10. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated August 26, 2026, requesting Approval to Amend the Award, with Lucena Bros., Inc., for Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, for Warren Street Playground Improvements, in the amount of $5,737.50, necessary to include the required bond premium, due to administrative oversight, the required performance and payment bond was not included in the original informal solicitation and therefore was not reflected in the contractor’s bid, for a revised total amount not to exceed $235,237.50. (Minority Participation is 0%) (675-675-53401)

11. 11. Approval to Pay Forms+Surfaces, Inc., for Light Bollards Purchased for the Roger Williams Park Cunliff Lake Boardwalk Project

    Dated September 25, 2026, requesting Approval to Pay Forms+Surfaces, Inc., for Light Bollards Purchased for the Roger Williams Park Cunliff Lake Boardwalk Project, the solar lighting originally specified was determined not to be feasible, requiring a revision to the lighting system, funding for this portion of the project was anticipated through a significant family donation to the Department, for which the Roger Williams Park Conservancy was serving as fiscal agent, and the donation was structured to become available in three installments, however, due to the timing of the final installment and the outstanding vendor invoice, the Department is requesting authorization to assume responsibility for the payment to this vendor which will be reimbursed through the third installment available in January 2027, for a total amount not to exceed $26,200.00 in Fiscal Year 2027. (Minority Participation is 0%) (675-675-53401)

12. 12. Piggyback OMNIA Partners Prince William County Schools Contract #R-AB-26004

    Dated September 22, 2026, requesting Approval to Piggyback OMNIA Partners Prince William County Schools Contract #R-AB-26004 Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services, with Kompan, Inc., for the purchase and installation of MUSA Steel Walls and Turf for Clarence Street Park, to provide modular futsal courts configured as a modern soccer enclosure intended for use by children ages 3-7, this vendor is the sole vendor on the referenced contract with the ability to manufacture and install the required enclosure and safety turf, for a total contract amount not to exceed $56,587.88 in Fiscal Year 2027. (Minority Participation is 0%) ([CIP] 390-1801-52886; 675-675-53401)

13. 13. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

    Dated September 22, 2026, requesting Approval to Pay FARO Technologies, Inc., for 3D Forensic Scanner Annual Maintenance and Scanner Training Courses of Six (6) Officers, necessary to extend comprehensive care coverage and the maintenance contract for the equipment through July 31, 2027, for a total amount not to exceed $15,304.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-302-52911; 101-302-52700)

14. 14. Piggyback the General Services Administration (GSA) Contract #GS-07F-0336T

    Dated September 18, 2026, requesting Approval to Piggyback the General Services Administration (GSA) Contract #GS-07F-0336T, with Lynn Peavey Company (a division of The Peavey Corporation), for a Ballistics Scanner, the scanner is a portable device that will be placed within the new evidence collection vehicle to quickly scan fired bullet casing evidence and find crime gun matches within minutes, for a total contract amount not to exceed $15,499.00 for Fiscal Year 2027. (Minority Participation is 0%) (250-302-52850)

15. 15. From John Arzoomanian, Director of Public Property, Department of Public Property:

    Dated September 21, 2026, requesting Approval of Change Order #1, with Lucena Bros., Inc., for Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, for Retaining Wall Stabilization at 45 Touro Street, in the amount of $1,530.00, for additional services related to increasing fence height, engineering drawings reflected a 42” fence height but the ground slopes such that a taller fence is required for safety, for a revised total contract amount not to exceed $69,120.00. (Minority Participation is 0%) ([CIP HAZARD MITIGATION] 390-0207-25)

16. 16. Joslin Recreation Center Gym Improvements

    Dated September 22, 2026, requesting Approval of Change Order #1, with Aramsco, Inc. dba Casey EMI, for Joslin Recreation Center Gym Improvements, in the amount of $32,617.00, necessary to cover changes in the scope of work, including the acceptance of Add Alternate #2 for new gym bleachers from the vendor’s original bid, additional logos on wall pads and flooring, as well as a 10% project allowance contingency, for a revised total contract amount not to exceed $125,589.59 (Including a 10% Project Allowance). (Minority Participation is 0%) ([ARPA REC] 263-0050-22; [NIF/P2] 390-1801-52885)

17. 17. General Contractor Services for Joslin Recreation Center CPF Improvements

    Dated August 27, 2026, requesting Approval of Change Order #5, with Bentley Builders, LLC, for General Contractor Services for Joslin Recreation Center CPF Improvements, in the amount of $189,004.12, for changes required due to unforeseen conditions and owner-requested design changes, including asbestos abatement at roof and underground, roof safety and access, masonry restoration, trenching conflicts and ARPA and NIF improvements to gym, for a revised total contract amount not to exceed $4,223,558.76. (Minority Participation is 22% MBE; 0% WBE) ([CPF] 390-390-52885; [ARPA] 263-0050-22; [NIF] 390-390-52885)

18. 18. Commercial Door & Locksmith Services

    Dated September 25, 2026, requesting Approval to Enter into a One (1) Year Contract, with Carpentry Services, for Commercial Door & Locksmith Services, this vendor remains the sole vendor with access to all master keys for specific buildings such as City Hall and various Recreation Centers and this vendor is essential for as needed services throughout the fiscal year while the Department initiates the project of replacing master locks while obtaining all master keys for historic buildings, for a total contract amount not to exceed $35,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-1801-52940)

19. 19. Furniture and Accessories Contract for Mt. Pleasant High School

    Dated September 15, 2026, requesting Approval to Piggyback Massachusetts Higher Education Consortium (MHEC) #MC13-C07 Furniture and Accessories Contract, with W.B. Mason Co., Inc., for the purchase of various furniture, fixtures, and equipment specific to Mt. Pleasant High School on behalf of the Providence Public School District, for a total contract amount not to exceed $379,165.53 (Including a 2% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (351-351-53401)

20. 20. Security Services at 444 Westminster Street

    Dated September 8, 2026, requesting Approval to Piggyback State of Rhode Island MPA #296 Security Guard Services (Unarmed), with Aron Security, Inc. dba Arrow Security, for Security Services at 444 Westminster Street, an unarmed guard will be there Monday-Friday 8:30am to 4:30pm for the period of July 1, 2026 through June 30, 2027, for a total contract amount not to exceed $85,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

21. 21. Computer Equipment, Peripherals & Related Services for Joslin Recreation Center

    Dated September 23, 2026, requesting Approval to Piggyback State of Rhode Island MPA #345 Computer Equipment, Peripherals & Related Services, with Whalley Computer Associates, Inc., for the purchase of printers and wireless access points for Joslin Recreation Center, necessary to obtain commercial-grade wireless access points and secure network printers to handle heavy public use, administrative tasks, and multi-zone coverage for the newly renovated Joslin Recreation Center, for a total contract amount not to exceed $10,488.79 in Fiscal Year 2027. (Minority Participation is 0%) ([CPF] 390-390-52885)

22. 22. Structural Engineering Services at Multiple City Properties

    Dated September 22, 2026, requesting Approval to Piggyback State of Rhode Island MPA #584J Structural Engineering Services, Qualification Based Selection (QBS), with Commonwealth Engineers & Consultants, Inc., for Structural Engineering Services at Multiple City Properties, including the Public Safety Parking Garage, Joseph A. Doorley Municipal Building, Providence Emergency Management Agency (PEMA), West End Recreation Center, A. Vincent Igliozzi Recreation Center, and John H. Rollins Recreation Center, for a total contract amount not to exceed $125,399.61 in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

23. 23. From Patricia Coyne-Fague, Director, Department of Public Works:

    Dated September 23, 2026, requesting Approval to Amend the Award, with the following vendors, for Sidewalk, Road, Bridge, and Drainage Construction (Blanket Contract 2026), necessary to provide clarification on the contract term and use of the contract by City Departments, and to allow use of additional City accounts, the contract can be used by other Departments and the services will run through December 31, 2027 with three (3) one (1) year options for renewal, the Department asks that all City accounts and funding sources be included under this contract to minimize the number of amendments submitted over the contract term, this amendment does not change the previously approved cap amount. (Minority Participation is TBD) (VARIOUS) J.H. Lynch & Sons, Inc. Aetna Bridge Company D’Ambra Construction Co., Inc. Hartford Paving Corporation John Rocchio Coporation Lucena Bros., Inc. M. Neves Inc. Manafort Brothers Incorporated MAS Building & Bridge, Inc. Narragansett Improvement Co. R. Zoppo Corp. R.T. Nunes & Sons, Inc. Ricci Drain-Laying Co., Inc. RICON Construction

24. 24. Ratification of a Lease Agreement, for Sodium Chloride Storage

    Dated September 24, 2026, requesting Approval to Amend the Award, with ProvPort Inc., for Approval of Ratification of a Lease Agreement, for Sodium Chloride Storage, in the amount of $71,103.19, necessary to increase the leased area from 20,000 square feet to 47,683 square feet effective September 1, 2026 and establish rent at an annual rate of $3.73 per square foot, for a revised total amount not to exceed $194,043.19 through May 31, 2027. (Minority Participation is 0%) (101-510-53500) (REQUIRES CITY COUNCIL APPROVAL)

25. 25. Engineering Design, Consulting and Construction Management for Public Works Projects

    Dated September 23, 2026, requesting Approval of Amendment #2 to the Award, with the following vendors, for Engineering Design, Consulting and Construction Management for Public Works Projects, necessary to provide clarification on the contract term and use of the contract by City Departments, and to allow use of additional City accounts, the contract can be used by other Departments and the services will run through December 31, 2027 with three (3) one (1) year options for renewal, the Department asks that all City accounts and funding sources be included under this contract to minimize the number of amendments submitted over the contract term, this amendment does not change the previously approved cap amount. (Minority Participation is TBD) (VARIOUS) GM2 Associates, Inc. Arcadis U.S., Inc. M&J Engineering WSP USA, Inc. RA Cataldo & Associates, Inc. Vanasse Hangen Brustlin, Inc. Tighe & Bond, Inc. CDM Smith, Inc. BETA Group, Inc. Kleinfelder Northeast, Inc. Green International Affiliates, Inc. Arup US, Inc. John Turner Consulting (Asher Anderson) Apex Companies, LLC dba Environmental Partners Group, LLC Kittelson & Associates, Inc. GZA GeoEnvironmental, Inc. Pare Corporation Collins Engineers, Inc. Fuss & O’Neill, Inc. Horsley Witten Group, Inc. Steere Engineering, Inc. BL Companies New England, Inc. Bowman Consulting Group Ltd. Engineered Consultants, Inc. Verdantas, LLC Bryant Associates, Inc.

26. 26. City of Providence-On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030)

    Dated September 24, 2026, requesting Approval of Change Order #2, with the following vendors, for City of Providence-On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030), in the amount of $160,000.00, for permanent road restoration and paving associated with on-call sewer and drainage system work, for a revised total contract amount not to exceed $6,179,411.86. (Minority Participation is TBD) (VARIOUS) Boyle & Fogarty Construction Co., Inc. D'Ambra Construction Co., Inc. Ricci Drain-Laying Co., Inc. R.P. Iannuccillo & Sons Construction Co. R.T. Nunes & Sons, Inc. R. Zoppo Corporation Insituform Technologies, LLC. National Water Main Cleaning Co.

27. 27. From Jill Rios, Pension Administrator, Retirement Office:

    Dated September 28, 2026, requesting Approval to Piggyback the Office of the Internal Auditor Contract #52272 Actuarial Services for a Three-Year Contract (FY2027, FY2028, FY2029) with Two-One Year Renewals, awarded on April 6, 2026, with Bolton Partners, Inc. dba Bolton, for on-going actuarial certifications for City retirees, these services are essential in the calculation of long-term pension liabilities and required annual contributions of public employee retirement plans, in the amount of $60,000.00 per Fiscal Year, for a total contract amount not to exceed $180,000.00 (Pending Budget Approvals). (Minority Participation is 0%) (101-203-52185)

28. 28. From Priscilla De La Cruz, Director, Office of Sustainability:

    Dated September 28, 2026, requesting Approval of Change Order #1, with ClearlyEnergy, Inc., for Building Energy Reporting Software and Help Desk Services (3-Year Contract with Two 1-Year Options), in the amount of $3,362.23, for two (2) targeted bulk-mailing campaigns for owners of buildings subject to Providence's Building Energy Reporting Ordinance (the annual notice and noncompliance mailing) as well as a separate mailing for buildings that remain noncompliant for reporting year 2025, for a revised total contract amount not to exceed $145,699.81. (Minority Participation is 0%) (101-204-53440; 101-1804-52210)

29. 29. Community-Based Recycling Outreach and Education Campaign

    Dated September 5, 2026, requesting Approval of Change Order #1, with Zero Waste Providence, for Community-Based Recycling Outreach and Education Campaign, in the amount of $61,881.00, necessary to enable this vendor to continue providing recycling education and extend the contract term to February 1, 2027 as existing grant funding for this work will be drawn down as of October 31, 2026, for a revised total contract amount not to exceed $282,541.00. (Minority Participation is 0%) (101-506-52020; 265-1001-24; 265-0510-25)

30. 30. From David Radcliffe, Director, Communications/Public Safety:

    Dated September 28, 2026, requesting Approval to Piggyback State of Rhode Island MPA #395 Public Safety Communications Equipment, with Motorola Solutions, Inc., for the purchase and installation of new inverter modules, this vendor is the sole provider of this equipment and is responsible for all repairs and maintenance to the radio system, for a total contract amount not to exceed $18,094.31 for FY2027. (Minority Participation is 0%) (250-304-52886)

31. 31. From Stephen Boyle, Director, Workforce Solutions of Providence/Cranston:

    Dated September 8, 2026, requesting Approval of Amendment #4 to the Award, with the following vendors, for Workforce Training with these Identified Partners for the Workforce Development Reparations Funds made available to Workforce Solutions of Providence/Cranston through the City of Providence's ARPA Funds, in the amount of $16,000.00, necessary to redistribute previously allocated funds and to add funds remaining from another ARPA-funded program and MOU, for a revised total amount not to exceed $391,958.19. (Minority Participation is 0%) (263-0041-22-55125) Vendor Current Amount Revised Amount RI Builders Association $157,232.19 $124,612.19 (decreased) We Make RI (aka RI Manufacturing Institute) $10,895.00 $10,895.00 Crossroads of RI $48,378.34 $63,840.00 (increased) A Caring Experience $28,918.33 $37,400.00 (increased) HiTep $45,309.33 $69,986.00 (increased) International CDL $46,725.00 $46,725.00 Teamsters Local 251 Driving School $38,500.00 $38,500.00 Total $375,958.19 $391,958.19 (increased)

32. 32. From Kevin Proft, Deputy Director, Office of Sustainability:

    Dated September 24, 2026, requesting Approval to Reject All Bids received on September 8, 2026, for Dewatering and Cleaning of a 38" Stormwater Pipe at Public St. Between Allens Ave. and the Providence River, two (2) bids were received and neither met the baseline requirements of a complete proposal as neither bidder submitted an itemized budget which was specifically requested in the RFP, the RFP is being re-advertised at the October 5, 2026 meeting.

33. B.1. Department of Parks: LAKE MANAGEMENT AND WATER QUALITY CONTROLS-ONE YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

34. B.2. Department of Public Property: GENERATOR MAINTENANCE, REPAIR AND REPLACEMENT-THREE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

    (This item is being Extended to October 19, 2026)

35. B.3. Department of Public Property: CLASSICAL HIGH SCHOOL ELECTRICAL UPGRADES.

    (This item is being extended to October 19, 2026)

36. B.4. Department of Public Property: BUNDLED SCHOOL CONSTRUCTION-CLASSICAL HIGH SCHOOL COMMERCIAL CHILLER AND RESERVOIR & LEVITON ELEMENTARY SCHOOLS RTU REPLACEMENTS.

37. B.5. Water Supply Board: PRINTING, DIRECT MAIL PROCESSING, AND LETTERSHOP SERVICES (EXPIRES JUNE 30, 2029).

38. B.6. Water Supply Board: PAINE TIMBER HARVESTING SERVICES.

39. B.7. Department of Public Works: INTERESTED SUPPLIERS OF SNOW/ICE CONTROL 26-27 WINTER SEASON.

40. C. Office of Sustainability: RE-BID DEWATERING AND CLEANING OF A 38” STORMWATER PIPE AT PUBLIC ST. BETWEEN ALLENS AVE. AND THE PROVIDENCE RIVER.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

41. C. Department of Housing and Human Services: BEHAVIORAL HEALTH OUTREACH; ONE-YEAR CONTRACT WITH TWO ONE-YEAR EXTENSION OPTIONS.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

42. C. Department of Housing and Human Services: HOME-ARP TECHNICAL ASSISTANCE SERVICES.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

43. C. Department of Parks: ADRIAN HALL PLAZA AND SKATEPARK IMPROVEMENTS.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

44. C. Department of Parks: SITE IMPROVEMENTS AT GEORGE ARAUJO PARK.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

45. C. Department of Planning and Development: DOWNTOWN ALLEYWAY ACTIVATION & REDESIGN.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

46. C. Department of Public Property: BUNDLED FURNITURE PROVIDER- PROVIDENCE PUBLIC SCHOOLS- FIVE NEW PK-8 SCHOOLS.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

47. C. Department of Public Works: SODIUM CHLORIDE 26-27 WINTER SEASON.

    TO BE OPENED ON MONDAY, NOVEMBER 2, 2026

48. C. Providence Redevelopment Agency: RE-BID SALE OF CITY PROPERTY KNOWN AS THE ROCHAMBEAU FIRE STATION, 280 ROCHAMBEAU AVENUE, PROVIDENCE.

    TO BE OPENED ON MONDAY, NOVEMBER 16, 2026

49. D. Minutes Approval

    Approval of Minutes: September 21, 2026