Providence Board of Contract and Supply 2026-09-21

As announced. Read from the official notice, not from a recording.

1. 1. From Emily Freedman, Director, Department of Housing and Human Services:

   Dated September 10, 2026, recommending Archipelago Strategies Group, low bidder, for Design and Social Media Content Development Services, One-Year Contract with Three One-Year Options for Renewal, in a total amount not to exceed $19,880.00. (Minority Participation is 0%) (101-917-52250; 277-0005-27-53420)

2. 2. From Jim Silveria, Chief Information Officer, Information Technology:

   Dated September 3, 2026, recommending PURVIS Systems, low bidder, for Vocal Fire Alarm System FY2027-5-Year Contract with 5 1-Year Options, in a total amount not to exceed $424,715.00. (Minority Participation is 0%) (392-303-52850)

3. 3. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

   Dated September 9, 2026, recommending Dubon Masonry Construction LLC, low bidder, for Site Improvements at Hopkins Sq. Park, in a total amount not to exceed $187,500.00. (Minority Participation is 100% MBE; 0% WBE) (385-385-53401; 658-658-53401)

4. 4. From John Arzoomanian, Director of Public Property, Department of Public Property:

   Dated September 8, 2026, recommending the following bidders, for No. 2 Heating Oil, Diesel, and Gasoline-Two-Year Contract with Two One-Year Renewal Options, this solicitation was issued by the City of Providence as Lead Agency on behalf of the Rhode Island Municipal Purchasing Agents Association (RIMPAA) to establish a statewide cooperative fuel contract, in the amount of $1,514,400.00 per year (FY27 and FY28) (Including a 20% Contingency Rate), in a total amount not to exceed $3,026,800.00 (Pending Budget Approvals). (Minority Participation is TBD) (VARIOUS) Atlantic Petroleum Dennis K. Burke, Inc. Global Montello Group Corp. Mirabito Holdings, Inc. dba Mirabito Energy Products Peterson’s Oil Service, Inc. Santa Buckley Energy, Inc. Sprague Operating Resources, LLC

5. 5. From Anthony Alves, Deputy Director of Public Property, Department of Public Property:

   Dated September 8, 2026, recommending the following bidders, for Minor Construction Renovations & On-Call Trade Services-Three-Year Contract with Two One-Year Renewal Options-Open Enrollment, in the amount of $333,000.00 in Fiscal Year 2027 and $273,000.00 per year (FY28-FY29), in a total amount not to exceed $879,000.00 (Including a 20% Contingency Rate) (Pending Budget Approvals). (Minority Participation is TBD) (VARIOUS) Rough & Ready, LLC Dubon Masonry Construction LLC Downes Construction Company

6. 6. Recommendation of bidders for Minor Construction Renovations & On-Call Trade Services-Three-Year Contract with Two One-Year Renewal Options-Open Enrollment

   Dated September 8, 2026, recommending the following bidders, for Minor Construction Renovations & On-Call Trade Services-Three-Year Contract with Two One-Year Renewal Options-Open Enrollment, in the amount of $333,000.00 in Fiscal Year 2027 and $273,000.00 per year (FY28-FY29), in a total amount not to exceed $879,000.00 (Including a 20% Contingency Rate) (Pending Budget Approvals). (Minority Participation is TBD) (VARIOUS) Houses for the Community, LLC AEP Services, Inc.

7. 7. From Ricky Caruolo, General Manager, Water Supply Board:

   Dated September 10, 2026, recommending McGovern MHQ, Inc., low bidder, for Purchase (1) Ford Explorer Active, in a total amount not to exceed $55,931.58. (Minority Participation is 0%) (875-875-52870)

8. 8. From Emily Freedman, Director, Department of Housing and Human Services:

   Dated September 10, 2026, requesting Approval of an Extension of a Contract, with Children and Youth Cabinet of RI (CYC), for Approval to Pay for State Opioid Response Grant Strong African American Families Program Implementation in Fiscal Year 2026 & 2027 (Grant Year October 1, 2025-September 30, 2026), for a term of six (6) months beginning on October 1, 2026 and ending on March 31, 2027, in the amount of $20,000.00, necessary due to a corresponding six (6) month extension of the BHDDH State Opioid Response Grant which provides funding for this contract, for a total contract amount not to exceed $60,000.00. (Minority Participation is 0%) (277-0005-27-53420)

9. 9. Requesting Approval of Extension #2 of a Contract, with The Miriam Hospital/Preventing Overdose and Naloxone Intervention (PONI)

   Dated September 10, 2026, requesting Approval of Extension #2 of a Contract, with The Miriam Hospital/Preventing Overdose and Naloxone Intervention (PONI), for Overdose Prevention Programming and Supplies, for a term of six (6) months beginning on October 1, 2026 and ending March 31, 2027, in the amount of $10,750.00, necessary due to a corresponding six (6) month extension of the BHDDH Opioid Stewardship Funds Grant which provides funding for this contract, for a total contract amount not to exceed $48,750.00. (Minority Participation is 0%) (277-0006-27-53420)

10. 10. Requesting Approval of an Extension of a Contract, with MJ DATACORP, LTD.

    Dated September 10, 2026, requesting Approval of an Extension of a Contract, with MJ DATACORP, LTD., for Approval to Pay for Regional Prevention Taskforce Grant Evaluation Services, for a six (6) month term beginning on October 1, 2026 and ending on March 31, 2027, in the amount of $4,200.00, necessary due to a corresponding six-month extension of the BHDDH Regional Prevention Task Force Grant which provides funding for this contract, for a total contract amount not to exceed $15,000.00. (Minority Participation is 0% MBE; 100% WBE) (277-0013-27-53420)

11. 11. Requesting Approval to Exercise Option Year #1, with Family Service of Rhode Island

    Dated September 10, 2026, requesting Approval to Exercise Option Year #1, with Family Service of Rhode Island, for Postpartum Care for Equitable Maternal Health Outcomes; One-Year Contract with Two One-Year Options for Renewal, for a total contract amount not to exceed $20,000.00 in Fiscal Year 2027 & 2028 (Pending Budget Approval). (Minority Participation is 0%) (101-917-53420)

12. 12. Requesting Approval to Pay C3 Wellbeing (formerly Rhode Island Student Assistance Services)

    Dated September 10, 2026, requesting Approval to Pay C3 Wellbeing (formerly Rhode Island Student Assistance Services), for Mayor’s Youth Prevention Team & United Youth Subcommittee Services, this vendor will support ten (10) Mayor’s Youth Prevention Teams in Providence middle and high schools and provide a pathway for participating students to engage with the United Youth Subcommittee overseen by the Department, the proposed budget provides $2,000.00 per team for supervised prevention activities focused on the substance-use priorities identified for each school, for a total amount not to exceed $20,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (277-0013-27-53420; 101-917-52250)

13. 13. Requesting Approval to Pay Rhode Island Legal Services, Inc. (RILS)

    Dated August 28, 2026, requesting Approval to Pay Rhode Island Legal Services, Inc. (RILS) (fiscal agent and lead agency to the Providence Eviction Defense Collaborative), for a General Fund Grant to be Used for Eviction Defense Programming in FY2027, the Mayor's FY27 Housing Stabilization Package identified funding for continuation of the Eviction Defense Collaborative, this grant continues an established City-supported eviction-defense initiative that has operated through prior federal and local funding, for a total amount not to exceed $495,000.00 in Fiscal Year 2027. (Minority Participation 0%) (101-917-53227)

14. 14. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated September 9, 2026, requesting Approval of an Encumbrance, with Providence School Department c/o Sodexo, for the Purchase of Snacks, Dinners and Shelf-Stable Meals to be Served through the Child and Adult Care Food Program to the Children of Providence at Recreation Centers and Community Centers, for a total amount not to exceed $524,920.00 in Fiscal Year 2027. (Minority Participation is 0%) (251-251-52075; 101-917-53450)

15. 15. Requesting Approval to Piggyback State of Rhode Island MPA #584B Civil Engineering Services, Qualification Based Selection (QBS), with GZA GeoEnvironmental, Inc.

    Dated September 8, 2026, requesting Approval to Piggyback State of Rhode Island MPA #584B Civil Engineering Services, Qualification Based Selection (QBS), with GZA GeoEnvironmental, Inc., for Design, Engineering, Permitting, Bidding Support and Construction Administration Services for the Removal and Replacement of Two (2) Existing Pedestrian Bridges along Pleasant Valley Parkway, for a total contract amount not to exceed $149,937.00 in Fiscal Year 2027. (Minority Participation is 0%) ([CIP #3.67-PPBA2024A] 390-709-52885)

16. 16. From Paul Winspeare, Chief People Officer, Department of People and Culture:

    Dated September 10, 2026, requesting Approval to Pay Rhode Island Public Transit Authority (RIPTA), for Past Due Wave Passes for City Employees, the goal of this program is to provide an employee benefit and increase transit ridership by promoting a more sustainable mode of transportation, for a total amount not to exceed $30,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-212-53401)

17. 17. From Ashley Fioravanti Goddard, Deputy Chief-People & Culture-Total Compensation, Department of People and Culture:

    Dated September 8, 2026, requesting Approval of Amendment #2 to the Award, with Blue Cross & Blue Shield of Rhode Island (BCBSRI), for Approval to Enter into and Codify a Three-Year Contract for Medicare RX for Member Plan Premiums for the Providence Police and Fire Department Retirees, in the amount of $2,505,664.80 (Including a 20% Contingency Rate) for the period of July 1, 2026 through December 31, 2026, the MedicareRx plan is subject to Centers for Medicare & Medicaid Services requirements, and this vendor establishes a premium for each annual calendar-year rating period, for a revised total amount not to exceed $16,646,330.10. (Minority Participation is 0%) (101-892-302; 101-892-303)

18. 18. From Rolanda Chance, Director of Total Rewards, Department of People and Culture:

    Dated September 9, 2026, requesting Approval of Ratification of a Contract, with Blue Cross & Blue Shield of Rhode Island (BCBSRI), for Continuation of Employee Assistance Program (EAP) Services, from July 1, 2026 through the remainder of the optional extension term to June 30, 2027, for a total contract amount not to exceed $40,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-900-51573)

19. 19. From Joseph I. Mulligan, III, Director, Department of Planning and Development:

    Dated September 4, 2026, requesting Approval to Amend the Award, with Tighe & Bond, Inc., for Engineering & Design for Cathedral Square Pedestrian Plaza Improvements, in the amount of $59,000.00, for specialized design of the gateway-lighting element at Jackson Walk North, for a revised total amount not to exceed $356,000.00. (Minority Participation is 0%) (390-908-52885)

20. 20. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

    Dated September 8, 2026, requesting Approval of Payment to InVeris Training Solutions, Inc., for a Software Upgrade for the Automated Outdoor Target System, the Department has exceeded the purchasing threshold for this vendor in Fiscal Year 2027 and during the vendor's most recent visit to perform the annual maintenance of the target system it was discovered that the Department's computer hardware and software required an upgrade to allow for functionality of the system, for a total amount not to exceed $3,830.00 in Fiscal Year 2027. (Minority Participation is 0%) (250-302-53500)

21. 21. Requesting Approval to Piggyback Sourcewell #101223 Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories Contract, with Axon Enterprise, Inc.

    Dated September 8, 2026, requesting Approval to Piggyback Sourcewell #101223 Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories Contract, with Axon Enterprise, Inc., for Core Devices, the core devices are a hardware gateway that connects local public and private security cameras to a unified cloud-native real-time mapping platform within the Real Time Crime Center, for a total contract amount not to exceed $18,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-302-52911)

22. 22. From John Arzoomanian, Director of Public Property, Department of Public Property:

    Dated September 15, 2026, requesting Approval of Change Order #3, with Tecton Architects, PC, for Architect for the Frank D. Spaziano Middle School, in the amount of $13,000.00, for additional A/E services related to preparation of the mass notification system (MNS) risk analysis in accordance with NFPA 72, this includes coordination between the design team, code consultant, owner and City stakeholders to gather project information and identify the anticipated probability and severity of emergency events and the appropriate corresponding MNS response, for a revised total contract amount not to exceed $2,257,606.69. (Minority Participation is 4% MBE; 17.5% WBE) ([RIHEBC 2024G] [CIP #9.02] 351-351-53401)

23. 23. Requesting Approval of Change Order #1, with Narragansett Improvement Co.

    Dated September 2, 2026, requesting Approval of Change Order #1, with Narragansett Improvement Co., for Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, for Entry Site Improvements at the Public Safety Complex, in the amount of $37,545.00, needed to cover additional costs to replace the sidewalk, demolish the existing slab underneath and replace with gravel underlayment, for a revised total contract amount not to exceed $114,045.00. (Minority Participation is 0%) ([CIP 2024A] 390-1801-52886)

24. 24. Requesting Approval of Change Order #1, with Lucena Bros, Inc.

    Dated September 1, 2026, requesting Approval of Change Order #1, with Lucena Bros, Inc., for Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, for Play Yard Restoration at Sackett Recreation Center, in the amount of $3,933.00, for additional services related to extending the asphalt surface and replacing the existing chain link fence, for a revised total contract amount not to exceed $37,233.00. (Minority Participation is 0%) ([CIP 2024A] 390-1801-52886)

25. 25. Requesting Approval of Change Order #6, with Tower Construction Corp.

    Dated September 14, 2026, requesting Approval of Change Order #6, with Tower Construction Corp., for General Contractor Services for Davey Lopes Recreation Center CPF Improvements, in the amount of $2,628.05, needed for door hardware changes, for a revised total contract amount not to exceed $6,493,820.58. (Minority Participation is 20% MBE; 0% WBE) ([CPF GRANT] 390-390-52885)

26. 26. Requesting Approval to Pay 56 Associates & Joseph Paolino, Jr.

    Dated September 9, 2026, requesting Approval to Pay 56 Associates & Joseph Paolino, Jr., for Operational Costs for 444 Westminster St. Building while Property Ownership Transferred to the City of Providence, this covers the remaining operational expenses to be reimbursed for July & August 2026, for a total amount not to exceed $9,936.63. (Minority Participation is 0%) (101-1801-52911)

27. 27. Requesting Approval to Piggyback OMNIA Partners University of California Contract #2019001563 Elevator Services, Repair, Maintenance, Inspection/Testing, Parts, and Modernization, with Otis Elevator Company

    Dated September 8, 2026, requesting Approval to Piggyback OMNIA Partners University of California Contract #2019001563 Elevator Services, Repair, Maintenance, Inspection/Testing, Parts, and Modernization, with Otis Elevator Company, for Elevator Services, Maintenance, Repair, Inspection/Testing, Parts and Modernization, this vendor provided the City with a five-year pricing proposal under the existing OMNIA agreement that preserves the City's current level of coverage and provides predictable maintenance pricing, in the amount of $171,600.00 through September 30, 2027 and $111,600.00 per year through September 30, 2031 (Including a 20% Contingency Rate), for a total contract amount not to exceed $618,000.00 (Pending Budget Approvals). (Minority Participation is 0%) (VARIOUS)

28. 28. Requesting Approval to Piggyback State of Rhode Island MPA #52 Construction Renovations Minor, with Sole Source Construction

    Dated September 9, 2026, requesting Approval to Piggyback State of Rhode Island MPA #52 Construction Renovations Minor, with Sole Source Construction, for Locker Room Improvements at Batastini Recreation Center, this includes installing new changing stalls in the boys' locker room and to replace the small communal lockers in the center's main hallway with larger ones that can accommodate students' backpacks, for a total contract amount not to exceed $24,480.00 in Fiscal Year 2027. (Minority Participation is 0%) ([CDBG] 231-1022-52250-325)

29. 29. Requesting Approval to Piggyback State of Rhode Island MPA #494A Architectural Services, with The JAED Corporation dba StudioJAED

    Dated September 8, 2026, requesting Approval to Piggyback State of Rhode Island MPA #494A Architectural Services, with The JAED Corporation dba StudioJAED, for Design for New Decorative Lighting along Gano Street, for a total contract amount not to exceed $48,000.00 in Fiscal Year 2027. (Minority Participation is 20% MBE; 0% WBE) ([PPBA2020A] 390-1801-52886)

30. 30. Requesting Approval to Piggyback Sourcewell #081523 Event Seating and Staging Solutions with Related Accessories and Services, with Hussey Seating Corporation via Authorized Reseller Robert H. Lord Co.

    Dated September 11, 2026, requesting Approval to Piggyback Sourcewell #081523 Event Seating and Staging Solutions with Related Accessories and Services, with Hussey Seating Corporation via Authorized Reseller Robert H. Lord Co., for West End Rec Center Bleachers, this vendor will furnish and install portable tip-and-roll bleachers matching the style of existing bleachers in the gymnasium, for a total contract amount not to exceed $21,781.00 in Fiscal Year 2027. (Minority Participation is 0%) (390-1801-52886)

31. 31. From Elaine Richards, Deputy Commissioner, Office of the Commissioner of Public Safety:

    Dated September 10, 2026, requesting Approval to Piggyback MHEC #MC13-F05 Technology: Hardware Contract, with Island Tech Services, LLC, for Ten (10) Getac F120 Rugged Tablet PC’s, necessary to expedite the replacement of obsolete units within the patrol vehicles and allow continued connectivity to Department databases for officers within marked patrol vehicles, for a total contract amount not to exceed $67,950.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-301-52850)

32. 32. From Patricia Coyne-Fague, Director, Department of Public Works:

    Dated September 10, 2026, requesting Approval to Exercise the Option Year, with Perma-Line Corporation, for 2025 Traffic Signs and Related Materials (One-Year Contract with One-Year Option for Renewal), for a term beginning on September 23, 2026 and ending on September 22, 2027, the vendor has agreed to honor the same terms and conditions and prices, for a total contract amount not to exceed $60,000.00 (Pending Budget Approval). (Minority Participation is 0%) (101-305-54250; 101-305-53227)

33. 33. From Priscilla De La Cruz, Director, Office of Sustainability:

    Dated September 10, 2026, requesting Approval of Ratification of an Award, with Constellation NewEnergy, Inc., for the Renewal of Electricity Supply for the term of December 1, 2026, to December 1, 2028, this services all city-owned and operated facilities with electric utility service provided by RI Energy, for a total contract amount not to exceed $5,102,097.25. (Minority Participation is 0%) (101-01803-52432)

34. 34. Requesting Approval of Ratification of an Award, with NRG Business Marketing, LLC

    Dated September 10, 2026, requesting Approval of Ratification of an Award, with NRG Business Marketing, LLC, for the Renewal of Gas Supply for the term of May 1, 2027, to April 30, 2030, this services city-owned and operated facilities with natural gas utility service provided by RI Energy, for a total contract amount not to exceed $1,217,587.68. (Minority Participation is 0%) (101-01803-52434)

35. 35. From Ricky Caruolo, General Manager, Water Supply Board:

    Dated September 8, 2026, requesting Approval of Payment to Q-Mation, LLC, for Renewal of the AVEVA Customer FIRST Support Agreement (Standard Level), the system monitors and controls the entire PW system from treatment to distribution and this vendor is AVEVA's sole authorized distributor in Rhode Island and the Northeast, for a total amount not to exceed $56,267.00 for Fiscal Year 2027. (Minority Participation is 0%) (601-530-52911)

36. 36. Requesting Approval to Piggyback the General Services Administration (GSA) Contract #GS-35F-059DA, with Dell Marketing, L.P.

    Dated September 10, 2026, requesting Approval to Piggyback the General Services Administration (GSA) Contract #GS-35F-059DA, with Dell Marketing, L.P., for the Purchase of Computer Software, including annual licenses for Microsoft 365, Adobe Acrobat and Creative Cloud Suite, and Dynamics, in the amount of $250,000.00 annually, for a total contract amount not to exceed $1,000,000.00 through November 19, 2030 (Pending Budget Approvals). (Minority Participation is 0%) (601-710-52911)

37. 37. From Anthony Alves, Deputy Director of Public Property, Department of Public Property:

    Dated September 8, 2026, requesting Approval to Reject All Bids received on June 1, 2026, for Elevator Maintenance, Repair & Asset Management Services-Five-Year Contract with Two One-Year Renewal Options, three (3) bids were received and following a detailed review of the bids, the Department determined that the solicitation included requirements beyond those necessary for the City’s immediate elevator maintenance and repair needs resulting in pricing that exceeded the planned budget, the Department will revise the scope to better align with operational requirements and available funding.

38. 38. Requesting Approval to Reject All Bids received on August 11, 2026

    Dated September 8, 2026, requesting Approval to Reject All Bids received on August 11, 2026, for Minor Construction Renovations & On-Call Trade Services-Three-Year Contract with Two One-Year Renewal Options-Open Enrollment, one (1) bid was received, however, the vendor reported having no full-time field employees and their proposed staffing model relies on assembling subcontractors after a specific scope is identified, given the on-call nature of this contract, the Department does not recommend this vendor for inclusion in the qualified vendor pool at this time.

39. B.1. Department of Parks:

    LAKE MANAGEMENT AND WATER QUALITY CONTROLS-ONE YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

40. B.2. Water Supply Board:

    WATER TREATMENT FILTER INSPECTION & MAINTENANCE SERVICES FOR PROVIDENCE WATER (2026-2032).

41. B.3. Department of Public Works:

    INTERESTED SUPPLIERS OF SNOW/ICE CONTROL 26-27 WINTER SEASON.

42. C. ADVERTISEMENTS - DEPARTMENT OF HOUSING AND HUMAN SERVICES (TO BE OPENED ON MONDAY, OCTOBER 19, 2026)

    NEIGHBORS SEEKING RECOVERY MINI GRANT PROGRAM ADMINISTRATION.

43. C. ADVERTISEMENTS - DEPARTMENT OF PUBLIC PROPERTY (TO BE OPENED ON MONDAY, OCTOBER 19, 2026)

    LILIAN FEINSTEIN ELEMENTARY SCHOOL ART ROOM & OFFICE RENOVATIONS.

44. D. Minutes Approval

    Approval of Minutes: September 8, 2026