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Back to Providence Board of Contract and Supply

Providence Board of Contract and Supply 2026-09-08

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When
Where
Committee Room "B", Room 305, Third Floor, 25 Dorrance Street, Providence, RI, 02903
The official notice

As announced. Read from the official notice, not from a recording.

  1. 1. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated August 27, 2026, recommending RI Tree and Landscape, LLC, low bidder, for Street Tree Block Pruning, 2026 (FY27), in a total amount not to exceed $150,000.00. (Minority Participation is 0%) (101-703-53401; 676-676-53401)

  2. 2. Street Tree Planting: Site Prep & Installation, Fall 2026 (FY27)

    Dated August 27, 2026, recommending Green View Tree Service, LLC, low bidder, for Street Tree Planting: Site Prep & Installation, Fall 2026 (FY27), in a total amount not to exceed $80,000.00. (Minority Participation is 0%) (101-703-53401; 676-676-53401)

  3. 3. From John Arzoomanian, Director of Public Property, Department of Public Property:

    Dated August 31, 2026, recommending Nation Wide Construction Corp., low bidder, for HVAC and Electrical Upgrades at Branch Ave and North Main St Fire Stations, in a total amount not to exceed $2,180,000.00. (Minority Participation is 0%) ([CIP2024A] [PPBA2024A] 390-1801-52886)

  4. 4. From Edwin Carr, Director, Department of Economic Development:

    Dated August 18, 2026, requesting Approval of an Extension of a Contract, with Building Futures, for Approval to Enter into a One Year Contract for Apprenticeship Utilization Program (AUP), for a term of six (6) months beginning on July 1, 2026 and ending on December 31, 2026, the Department will be finalizing an expanded scope of work and initiating a Request for Proposals (RFP) process, continuing with the current provider during this interim period will help ensure continuity of services and avoid any disruption to program operations, for a total contract amount not to exceed $90,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-909-55125)

  5. 5. Re-Bid Mobile Location Data-1-Year Contract with One 1-Year Renewal Option

    Dated August 19, 2026, requesting Approval to Exercise the Option Year, with Advan Research Corporation, LLC, for Re-Bid Mobile Location Data-1-Year Contract with One 1-Year Renewal Option, under the same terms, conditions and pricing as the original contract, for a total contract amount not to exceed $15,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-909-52185)

  6. 6. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

    Dated August 26, 2026, requesting Approval to Amend the Award, with the following vendors, for Approval to Piggyback Massachusetts Higher Education Consortium (MHEC) MC16-B14 Parks: Playgrounds, Shelters and Public Recreation Contract, for the As Needed Purchase of Varying Park & Playground Equipment and Supplies Necessary for In House Projects, in the amount of $120,000.00 ($60,000.00 per Fiscal Year), necessary to correct the initial error of the missed budget for mulch per Fiscal Year, for a revised total amount not to exceed $480,000.00 through June 30, 2028 (Pending Budget Approval). (Minority Participation is 0%) (VARIOUS) M.E. O'Brien & Sons, Inc. Ultiplay Park & Playgrounds, Inc.

  7. 7. Concrete Burial Liners-3 Year Contract with (2) One Year Options

    Dated August 27, 2026, requesting Approval to Exercise Option Year #1, with Watertown Engineering Corp., for Concrete Burial Liners-3 Year Contract with (2) One Year Options, under the same terms, conditions and option year pricing from the original bid proposal, for a total contract amount not to exceed $60,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (680-680-53401)

  8. 8. Warren Street Playground Improvements

    Dated August 26, 2026, requesting Approval to Piggyback State of Rhode Island MPA #492 Site Improvements, with Lucena Bros., Inc., for Warren Street Playground Improvements, this includes a complete renovation of the park, including new amenities, accessible walkways, and separate play areas designed for children ages 2-5 and 5-12, for a total contract amount not to exceed $229,500.00 in Fiscal Year 2027. (Minority Participation is 100% MBE; 0% WBE) ([CDBG] [NIF] [CIP 3.52 PPBA2024A] 390-709-52885)

  9. 9. Purchase of Playground Equipment for Warren Street Park

    Dated August 26, 2026, requesting Approval to Piggyback Massachusetts Higher Education Consortium (MHEC) #MC-B14 Parks: Playgrounds, Shelters, and Public Recreation Contract, with M.E. O'Brien & Sons, Inc., for the Purchase of Playground Equipment for Warren Street Park, this vendor is the sole source for Truebounce, LSI & Poligon equipment in the region and can offer the highest discount on the equipment being purchased, the Department will purchase this equipment to be installed by the awarded contractor for the Site Improvements at Warren Street Park project, for a total contract amount not to exceed $49,036.25 in Fiscal Year 2027. (Minority Participation is 0%) ([CIP #3.52 PPBA2024A] 390-709-52885)

  10. 10. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

    Dated August 24, 2026, requesting Approval to Pay Callyo 2009 Corp., for Maintenance and Support on the Callyo Silver Pro System for the Period FY27 through FY31, this vendor provides a mobile platform designed specifically for covert and overt law-enforcement investigations, including secure recording of calls, investigative phone functionality, video/live streaming, and secure transmission of information and the system is manufactured, sold and distributed exclusively by this vendor, in the amount of $7,704.00 per Fiscal Year, for a total amount not to exceed $38,520.00 through Fiscal Year 2031 (Pending Budget Approvals). (Minority Participation is 0%) (839-839-53500)

  11. 11. Annual GrayKey License

    Dated August 26, 2026, requesting Approval of Payment to Magnet Forensics, LLC, for the Annual GrayKey License, this investigative tool has been utilized by the Department for many years and has customized this service according to the Department's needs, this software provides the Department the ability to investigate pending cases involving inaccessible digital forensic devices, this vendor is the sole manufacturer of this software, for a total amount not to exceed $37,370.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-302-52911)

  12. 12. From John Arzoomanian, Director of Public Property, Department of Public Property:

    Dated August 17, 2026, requesting Approval to Piggyback State of Rhode Island MPA #52 Construction Renovations Minor, with Sole Source Construction, LLC, for the Installation of Acoustical Ceiling Panels for the Cafeteria at E Cubed Academy, the cafeteria has concrete block walls and a metal ceiling, causing significant sound reflection during lunch periods, making the room very loud and difficult to hear for both students and staff, for a total contract amount not to exceed $66,480.00 in Fiscal Year 2027. (Minority Participation is 0%) ([NIF] 390-1801-52886)

  13. 13. Roof Replacement at Branch Ave and North Main St Fire Stations

    Dated August 24, 2026, requesting Approval of Change Order #1, with Nation Wide Construction Corp., for Approval to Amend the Award, for Roof Replacement at Branch Ave and North Main St Fire Stations, in the amount of $4,070.00, needed for out-of-scope plumbing work, while demolishing the existing roof rainwater drains from the Branch Ave fire station patio roof, it was determined that the drains to the street were clogged below the cleanout and needed to be water jetted, for a revised total contract amount not to exceed $999,090.00 (Including a 2% Allowance Contingency). (Minority Participation is 0%) ([PPBA2024A] 390-1801-52886)

  14. 14. As Needed Purchase of Miscellaneous Safety and Traffic Management Equipment

    Dated August 27, 2026, requesting Approval to Piggyback State of Rhode Island MPA #515 Safety Devices, Personal, Traffic and Work Zone, with the following vendors, for the As Needed Purchase of Miscellaneous Safety and Traffic Management Equipment, ranging from truck-mounted attenuators, barriers, and cones to personal protective gear like vests, hard hats, and respirators, for a total contract amount not to exceed $61,200.00 (Including a 20% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS) New England Highway Technologies, LLC Traffic Signs & Safety, Inc. G.T. Safety Products, Inc.

  15. 15. From Anthony Alves, Deputy Director of Public Property, Department of Public Property:

    Dated August 25, 2026, requesting Approval of Change Order #1, with Lucena Bros., Inc., for Webster Ave Elementary School Playground GC, in the amount of $2,378.52, necessary to cover additional costs related to the purchase and installation of two (2) planter beds, this was originally planned as part of the project scope but for which no details or specifications were provided at the time of bidding due to time constraints, for a revised total contract amount not to exceed $335,326.45 (Including a 5% Allowance Contingency). (Minority Participation is 100% MBE; 0% WBE) ([CDBG] 231-1022-52250-310; [COUNCIL ARPA] 263-0095-24-53401; [PPSD LIO GRANT] 352-352-52885)

  16. 16. Architectural Design and Engineering Services for Federal Hill House Site Improvements

    Dated August 26, 2026, requesting Approval to Piggyback State of Rhode Island MPA #494A Architectural Services, with Aharonian & Associates, Inc., for Architectural Design and Engineering Services for Federal Hill House Site Improvements, this will provide design services for several upcoming grants which have been awarded for the City-owned and leased Federal Hill House, the first of which involves playground and outdoor accessibility improvements and is considered as the base scope in this contract with upcoming grant scopes considered as add alternates to this scope, five (5) proposals were received from firms on the MPA with this vendor being the lowest for both the base scope and the add alternate future phase scopes, for a total contract amount not to exceed $61,500.00 in Fiscal Year 2027. (Minority Participation is 0%) ([NIF] 390-390-52886)

  17. 17. Damage Recovery Program for City Vehicles through June 30, 2029

    Dated August 13, 2026, requesting Approval of Ratification of an Award, with Alternative Claims Management, LLC (ACM), for the Damage Recovery Program for City Vehicles through June 30, 2029, on September 25, 2023, the Board of Contract and Supply approved a pilot program with this vendor as a sole source vendor, vetted by both the State of Rhode Island and the City's Law Department to support damage recovery for City vehicles, since the program’s inception, the City has recovered more than 67.83% of the total amount collected in losses, the vendor has agreed to maintain the same rates since the program began, at no cost to the City. (Minority Participation is 0%) (101-1801-46236; 101-1801-52125)

  18. 18. From Patricia Coyne-Fague, Director, Department of Public Works:

    Dated August 26, 2026, requesting Approval of an Extension of a Contract, with Passport Labs, Inc., for Approval to Piggyback OMNIA Partners Region 14 Education Service Center (ESC) #158975 Parking Meters, Software, Systems and Related Products and Services Contract, for Parking Meter Monthly Service Fees to Cover Monthly Invoices from Fiscal Year 2026, for an Additional Two (2) Months Effective September 1, 2026, necessary to maintain parking enforcement and collection services while the City evaluates and awards a new contract through the formal bidding process, the rates from the original contract will apply to the pending July and August invoices, for a total contract amount not to exceed $32,222.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-516-53401)

  19. 19. Bituminous Concrete (Asphalt) FY26-27

    Dated August 26, 2026, requesting Approval to Amend the Award, with the following vendors, for Bituminous Concrete (Asphalt) FY26-27, in the amount of $65,000.00, necessary to increase the contract budget to accurately reflect historical spending patterns as the original contract amount is insufficient to maintain operational priorities, particularly during the winter, all vendor terms, conditions, and unit pricing remain unchanged, for a revised total amount not to exceed $150,000.00 through June 30, 2027. (Minority Participation is 0%) (101-508-54280) Johnston Asphalt, LLC D’Ambra Construction Co., Inc. Lynch Corporation Narragansett Improvement Co.

  20. 20. From Ricky Caruolo, General Manager, Water Supply Board:

    Dated August 24, 2026, requesting Approval of an Encumbrance, with the Division of Public Utilities and Carriers, for Payment of Statutory Civil Penalties and Fines Levied by the RI Division of Public Utilities and Carriers pursuant to R.I. General Laws Title 39 Chapter 1.2, these fines are incurred when underground asset location marking discrepancies occur under Rhode Island Dig Safe rules and regulations, for a total amount not to exceed $50,000.00 through June 30, 2027. (Minority Participation is 0%) (601-220-53500)

  21. 21. Construction Management Services (Expires 12-31-26)

    Dated August 24, 2026, requesting Approval to Exercise the Two-Year Option, with Dimeo Construction Company, for Construction Management Services (Expires 12-31-26), the vendor has agreed to honor all terms and conditions outlined in the original contract, with no additional funding needed through December 31, 2028. (Minority Participation is TBD) (848-848-52885)

  22. 22. Printing and Mailing Services Related to the RI Lead Poisoning and Prevention Act Notification Requirement

    Dated August 24, 2026, requesting Approval of Payment to D3Logic, Inc., for Printing and Mailing Services Related to the RI Lead Poisoning and Prevention Act Notification Requirement, these services are currently being publicly bid for future cycles, however, compliance with this requirement is time-sensitive, as the official notification letters must be designed, printed and mailed by the strict deadline of December 31, 2026, this vendor has successfully completed this project previously and utilizing their established setup eliminates onboarding delays, guarantees visual consistency and mitigates the risk of technical errors or mailing delays, for a total amount not to exceed $33,595.35 in Fiscal Year 2027. (Minority Participation is 0%) (601-520-53401)

  23. 23. Professional Carpet Cleaning and Related Services

    Dated August 24, 2026, requesting Approval to Piggyback State of Rhode Island MPA #387 Carpet Cleaning Services, with the following vendors, for Professional Carpet Cleaning and Related Services, needed to maintain the Department’s facilities, for a total contract amount not to exceed $15,000.00 through November 30, 2027. (Minority Participation is 0%) (601-440-52911) DAI, LLC Jimmy Stuart Carpet & Upholstery Cleaners, Inc. Legacy Cleaning Services, LTD. Sole Source Construction, LLC

  24. B.1. Department of Parks: LAKE MANAGEMENT AND WATER QUALITY CONTROLS-ONE YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

  25. B.2. Department of Public Works: INTERESTED SUPPLIERS OF SNOW/ICE CONTROL 26-27 WINTER SEASON.

  26. B.3. Department of Public Works: ON-CALL HEAVY SNOW CLEARING AND REMOVAL SERVICES-ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS FOR RENEWAL.

  27. B.4. Office of Sustainability: DEWATERING AND CLEANING OF A 38” STORMWATER PIPE AT PUBLIC ST. BETWEEN ALLENS AVE. AND THE PROVIDENCE RIVER.

  28. B.5. Water Supply Board: PURCHASE (1) FORD EXPLORER ACTIVE.

  29. B.6. Department of Public Property: MINOR CONSTRUCTION RENOVATIONS & ON-CALL TRADE SERVICES-THREE-YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS-OPEN ENROLLMENT.

  30. C. DEPARTMENT OF PUBLIC PROPERTY: GENERATOR MAINTENANCE, REPAIR AND REPLACEMENT-THREE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

    TO BE OPENED ON MONDAY, OCTOBER 5, 2026

  31. C. WATER SUPPLY BOARD: PRINTING, DIRECT MAIL PROCESSING, AND LETTERSHOP SERVICES (EXPIRES JUNE 30, 2029).

    TO BE OPENED ON MONDAY, OCTOBER 5, 2026

  32. C. WATER SUPPLY BOARD: PAINE TIMBER HARVESTING SERVICES.

    TO BE OPENED ON MONDAY, OCTOBER 5, 2026

  33. C. DEPARTMENT OF HOUSING AND HUMAN SERVICES: NOURISHING RECOVERY; ONE-YEAR FOOD SECURITY PILOT.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

  34. C. DEPARTMENT OF HOUSING AND HUMAN SERVICES: OVERDOSE EDUCATION AND NALOXONE DISTRIBUTION (OEND) AND ANTI-STIGMA TRAINING; ONE-YEAR CONTRACT WITH TWO ONE-YEAR EXTENSION OPTIONS.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

  35. C. DEPARTMENT OF HOUSING AND HUMAN SERVICES: RECOVERY IN THE PARKS; ONE YEAR CONTRACT WITH TWO ONE-YEAR EXTENSION OPTIONS.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

  36. C. DEPARTMENT OF HOUSING AND HUMAN SERVICES: TREATMENT AND RECOVERY SUPPORTS INFRASTRUCTURE ENHANCEMENTS GRANTS 2.0.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

  37. C. DEPARTMENT OF HOUSING AND HUMAN SERVICES: YOUTH EMPOWERMENT ACTIVITIES: SAFE & SOBER ALTERNATIVES.

    TO BE OPENED ON MONDAY, OCTOBER 19, 2026

  38. D. Minutes Approval

    Approval of Minutes: August 24, 2026