Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply Meeting-August 24, 2026-2:00PM

Held Monday, August 24, 2026 at 2:00 PM · Committee Room "B", Room 305, Third Floor, 25 Dorrance Street, Providence, RI, 02903 · Official notice

Call to Order and Roll Call

25:27 - 26:42

The Board of Contract and Supply meeting was called to order. A roll call established the presence of a quorum with ten members present and two absent.

Election of Chairperson

26:42 - 26:55

A motion was made and seconded to elect the presiding official as Chairperson for the meeting. The motion was approved unanimously without objection.

Section B - Opening of Bids

26:55 - 37:55

The board opened and read into the record submitted bids across various city departments, including Housing, Parks, Police, and Public Property. Corrections and previously unmarked bids were also addressed and recorded into the minutes.

Motion to Revert Bids

37:55 - 38:08

The board entertained a motion to refer the opened bids to the appropriate department offices for review. The motion was seconded and approved unanimously.

Section C - Advertisements

38:08 - 39:18

The board reviewed standard advertisements and two walk-on bid advertisements for school construction and electrical upgrades. A motion to approve all advertisements in Section C passed.

Section A - Review and Discussion

39:18 - 45:40

Board members reviewed specific procurement matters, including commissioning agent services, a roof replacement change order, a vehicle accident claim, and wayfinding signage. An amendment to item 28 was moved and approved to include vendor names.

Section A - Approval of Items

45:40 - 46:28

The board conducted a roll call vote on the approval of items 1 through 9 and item 28 as amended in Section A. The motion carried with the recorded votes.

Section D - Approval of Minutes and Adjournment

46:28 - 46:59

The board approved the meeting minutes from the prior Board of Contract and Supply meeting. Following the approval, a motion to adjourn the meeting was entertained.

Unknown

25:27 - 25:28

They're good. They think they're not.

Unknown

25:29 - 25:30

They're building them.

Unknown

25:30 - 25:32

They mentioned the. Nice. Yeah.

Unknown

25:32 - 25:35

They're fine. They're not for a time going too. Yeah.

Unknown

25:35 - 25:35

It's like

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25:35 - 25:36

I mean,

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25:36 - 25:37

they're at resorts. It's just

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25:37 - 25:39

like It just says that they also

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25:39 - 26:11

a lot of development Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting of Monday, 08/24/2026. Madam Perkley, please follow.

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26:12 - 26:15

Courtney Hawkins. Present. Kyle Delgado.

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26:15 - 26:15

Present.

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26:16 - 26:24

Councilman Gonsals is absent. Councilwoman Ryan is absent. Sarah Silverian. Present. Elaine Richards.

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26:24 - 26:30

Present. Joseph Dapina? Present. Tricia Coynefig? Present.

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26:31 - 26:34

Shamarie Husband? Present. Anthony Alves?

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26:34 - 26:34

Present.

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26:35 - 26:36

Corey Martone?

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26:36 - 26:36

Present.

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26:37 - 26:42

Zachary Scott? Present. We have 10 present, two absent. We have a quorum.

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26:42 - 26:52

I'd like to entertain a motion to elect myself Chairperson. Second. Motion made by Director DePina, seconded by Director Fristar. Hearing no objections, all in favor? Aye.

Unknown

26:52 - 27:03

Opposed? Ayes have it. I'd like to please let the record reflect that we're joined today by Michael Khaleesi, Deputy City Solicitor. So noted. I'd like to entertain a motion to go to Section B, opening of bids.

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27:03 - 27:04

So move.

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27:04 - 27:23

Motion made by Director Delgado, second by Director Richards. All in favor? All opposed. The ayes have it. Section B, opening of bids item on Department of Housing and Human Services, Housing Information Education Outreach and Fair Housing Services, one year contract with two one year options.

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27:23 - 27:24

The item is being dropped.

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27:27 - 27:36

Item two, Department of Housing and Human Services, design and social media content development services, one year contract with three one year options to renew.

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27:36 - 27:37

Three bids. Three bids.

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28:10 - 29:23

Vega Singh, LLC, dollars 11,700. By growing LLC, dollars 17,000. Hyper Digital Marketing, $14,589. Item three, Department of Parks, site improvements at Hopkins Square Park. Two beds.

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29:23 - 30:22

Two beds. DuPont Masonry Construction, 187,500. Biotech Corporation, dollars 250,900. Item for Providence Police Department written police promotional examination for the rank of youth service detective. Rebids.

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30:22 - 32:35

Rebids. Miami Dade College School of Justice Assessment Center, dollars 28,050. Morris and McDaniel Inc, dollars 7,350. National Testing Network, $7,250 Item five, Department of Public Property HVAC and electric upgrade upgrades at Frans Ave and North Main Street fire stations. Two thirds.

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32:35 - 33:44

Two thirds. Nationwide Construction Corp, dollars 2,180,000. Partum Service Company, Inc, dollars 2,224,905. Item six, Department of Public Works, on call heavy snow clearing and removal services, one year contact with two one year options for renewal.

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33:44 - 33:48

This item will be extended on September 8, fall on the fifth.

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33:49 - 33:58

Item seven, Department of Public Property, minor construction renovations and on call trade services, three year contract with two one year renewal options.

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33:58 - 34:02

There are no bids on this item remain on the agenda until further notice.

Unknown

34:03 - 34:06

Do we have an addendum to a prior bid for that item?

Unknown

34:12 - 34:26

So this is just an acknowledgment of an addendum for a bid that was already submitted for this item on the June 29 meeting. She just wanted to pass it for the original bid. Is

Unknown

34:29 - 34:33

there a price for the fund or is it?

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34:33 - 34:35

There's no price. There's no price.

Unknown

34:35 - 34:45

Okay. This is just the addendum for their original Yeah. I'm sorry. Good. Rough and Ready LLC.

Unknown

34:47 - 35:01

Is there another we opened a bid at the last meeting that was an unmarked bid that I mistakenly thought it was for a future Board of Contracts meeting, but it was actually for that bid. So we need to read that item into the record.

Unknown

35:01 - 35:07

Yeah, I believe we have two unmarked bids still in this meeting and then Okay. Alright. I'll make note

Unknown

35:07 - 35:09

of that. She's doing mockers.

Unknown

36:01 - 37:03

Item two, Department of Housing, Human Services, Design and Social Media. So there are four bids for this item, and this is the visual brand at $20,000 This is also for item two. Arctopalago Strata News Group, dollars 19,880 that are five items for. Madam Clark, item we need to read in So the record from last

Unknown

37:05 - 37:51

this bid we received unmarked and we received it for the last meeting. However, when we opened it, the title was unclear. So we're just gonna now read it into the record. It should have been opened under item number six from the last meeting, which is Department of Recreation, Health Workforce and Education Programming at Providence Recreation Centers, Capital Projects Fund, CPF, one year contract. The vendor is 120 compressions, and their bid is $25,000 And the minutes in front of you today do reflect that correction.

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37:52 - 37:55

So there are now five bids total for that item.

Unknown

37:55 - 38:08

Thank you, Madam Park. This completes the opening of bids. I'd like to entertain a motion to revert bids to the City of Parks Office. Motion made by Director Dapina, seconded by Director Richards, all in favor. All opposed, the ayes have it.

Unknown

38:08 - 38:12

I'd like to entertain a motion to move to section C, advertisements.

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38:12 - 38:14

So moved. Second.

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38:14 - 38:25

Motion made by Director Delgado, seconded by Director Richards, all in favor. All opposed, the ayes have it. Madam Clerk, the ad requirements and sections, also have a couple of walk on ads.

Unknown

38:26 - 39:00

Yes, we have two walk on ads, both from Department of Public Property. One is going to be opened on, actually they're both going be open on 10/05/2026. The first one is for Classfield High School electrical upgrades, and the second one is going to be bundled school construction Classville High School commercial chiller and reservoir and Glebaton Elementary Schools RTU replacements.

Unknown

39:00 - 39:08

I'd like to entertain a motion to approve the advertisements in Section C as well as the two walk on advertisements. So moved.

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39:08 - 39:09

Motion