Providence Board of Contract and Supply 2026-08-11

A.1. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

Dated July 22, 2026, recommending Russ' Ocean State, Inc. dba Ocean State Harley-Davidson, sole bidder, for Three Year Lease of Current Year Harley Davidson FLTRXP Police Road Glide, in the amount of $53,802.76 for Fiscal Year 2027 and $49,096.08 for Fiscal Years 2028 and 2029, in a total amount not to exceed $151,994.92. (Minority Participation is 0%) (101-302-53010)

A.2. From Patricia Coyne-Fague, Director, Department of Public Works:

Dated July 30, 2026, recommending the following bidders, for Bituminous Concrete (Asphalt) FY26-27, in a total amount not to exceed $85,000.00. (Minority Participation is 0%) (101-508-54280) D'Ambra Construction Co., Inc. Johnston Asphalt, LLC Lynch Corporation Narragansett Improvement Co.

A.3. From Sean Holley, Director, Department of Recreation:

Dated July 31, 2026, recommending American Trophy & Supply, Inc., low bidder, for Re-Bid Sports Equipment and Apparel FY27, in the amount of $60,000.00 per Fiscal Year, in a total amount not to exceed $120,000.00. (Minority Participation is 0% MBE; 100% WBE) (101-601-52250; 101-601-53500; 688-001-53500)

4. From Caleb Horton, City Archivist, Division of Archives and History:

Dated July 30, 2026, requesting Approval to Amend the Award, with Quality Associates, Inc., for Approval to Piggyback Keystone Purchasing Network (KPN) #202201-06C Enterprise Content Management Services Contract, for the Digitization of Probate Records from the late 1970s through the 1990s, awarded on July 27, 2026, in the amount of $292,008.90, necessary to include both the Department of Inspection & Standards and the Pension Administration under the same contract to assist with digitizing microfilm containing building permits for Inspection & Standards and support the Pension Administration with document digitization, for a revised total amount not to exceed $346,794.11 in Fiscal Year 2027. (Minority Participation is 0%) (101-201-54301; 101-401-53401; 101-913-53500)

5. Dated August 3, 2026, requesting Approval to Rescind the Award, with Iron Mountain Information Management, LLC

for Approval to Piggyback OMNIA Partners Port of Portland Contract #1325 Document and Information Lifecycle Services, for the Storage and Retrieval of Records as Needed and Supplies, awarded on July 27, 2026, in the amount of $60,000.00, necessary due to the significant increase in costs associated with piggybacking this contract compared to previous years, the Department will seek the most cost-efficient method to procure these services and submit a new request to the Board at a future date. (Minority Participation is 0%) (101-913-53500)

6. From Joe Wilson, Jr., Director, Department of Art, Culture & Tourism:

Dated July 21, 2026, requesting Approval to Amend the Award, with Golob Art, LLC, for CIP Public Art Project Manager-2 Year Contract with 1 One-Year Option, awarded on May 5, 2025, in the amount of $25,000.00, necessary to correct an administrative oversight, the vendor has been consistent in both labor and invoicing, however, the original contract amount proved to be a significant underestimate of the ultimate project cost and the Department now has a clearer understanding of the expenses associated with this project management work, for a revised total amount not to exceed $67,965.00. (Minority Participation is 0%) (390-916-52885)

7. Dated July 30, 2026, requesting Approval to Amend the Award, with Rommel Montes De Oca (Elite Systems Management, Inc.)

for English & Spanish Speaking Production and Technical Services-2-Year Contract with One 1-Year Renewal Option, awarded on June 15, 2026, in the amount of $50,000.00, necessary to rectify a clerical error in the original award amount, the original award letter is only budgeted for year one (1) of the contract and needs to be corrected in order to encompass the full contract duration of two (2) years, for a revised total amount not to exceed $100,000.00 through Fiscal Year 2028. (Minority Participation is 100% MBE; 0% WBE) (101-916-53499)

8. Dated July 30, 2026, requesting Approval to Exercise the Option Year, with Partnership for Providence Parks

for Partnership Services-Service Provider - 2 Year Contract with 1 One-Year Option, the vendor has agreed to the City's request for a one-year contract extension from July 1, 2026 through June 30, 2027, for a total contract amount not to exceed $160,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

9. Dated July 30, 2026, requesting Approval to Pay Social Space, LLC

for Gateway Landmark Public Art at Neutaconkanut Park, this vendor was selected after a two-tier competitive art selection process overseen by the Art in City Life Commission, for a total amount not to exceed $250,000.00 in Fiscal Years 2027-2028. (Minority Participation is 0%) (390-916-52886)

10. From Jeffrey Dana, City Solicitor, Office of the City Solicitor:

Dated July 29, 2026, requesting Approval to Piggyback State of Rhode Island MPA #137 Stenographic Services, with Esquire Deposition Solutions, LLC, for a Variety of Stenographic Services, this vendor, previously known as Allied, has been performing the Department's depositions for numerous years and holds the Department’s repository (transcripts), the Department determined that piggybacking this contract is the most cost-effective method to procure these services, for a total contract amount not to exceed $35,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-105-53401; 101-207-53401)

11. Dated July 31, 2026, requesting Approval to Retain Outside Legal Counsel and Associated Experts to Represent the City or any City Department or Agency

with the following vendors, per Section 603 of the Providence Home Rule Charter, Section 21-26 of the Code of Ordinances and R.I.G.L. §45-55-14, for a total amount not to exceed $2,198,300.00. (Minority Participation is 0%) (VARIOUS) Adler Pollock & Sheehan P.C. Balch Law Group Best Best & Krieger LLP Timothy M. Bliss, Attorney at Law Conley Law and Associates Louis A. DeSimone, Esq. DeSisto Law LLC Fries, Lisa M Government Strategies Henneous, Carroll, Lombardo, LLC Matthew T. Jerzyk, Attorney at Law Law Office of Kevin F. Crawley Lynch & Pine Attorneys at Law Olenn & Penza, LLP Padwa Law LLC Pannone Lopes Devereaux & O'Gara, LLC Partridge Snow & Hahn Vincent Ragosta, Jr., Esq. Roberts Carroll Feldstein & Peirce, Inc. Robinson & Cole LLP Romano, Albert R. Rossi Law Offices, Ltd. Law Offices of Charles Ruggerio, LLC West Group Law, PLLC Troutman Pepper Locke J. Savage and Attorneys, LLP a/k/a Savage Law Partners, LLP

12. From Maria Mansolillo, City Collector, Office of the City Collector:

Dated July 24, 2026, requesting Approval to Piggyback State of Rhode Island MPA #238 Debt Collection Services, with Municipal Collection Agency, Ltd., for the Collection of Delinquent Motor Vehicle and Personal Property (Tangible) Taxes, this vendor has been awarded contracts with this Department for the prior three (3) contracts and is the only collection agency listed on the State's MPA that is located in Rhode Island, this vendor also uses the City's tax software system Govern which is not commonly used, in the amount of $490,000.00 in Fiscal Year 2027 and Fiscal Year 2028, for a total contract amount not to exceed $980,000.00 (Pending Budget Approval). (Minority Participation is 0%) (101-205-52120)

13. From Derek Silva, Fire Chief, Providence Fire Department:

Dated July 28, 2026, requesting Approval to Piggyback Sourcewell #090122 Law Enforcement Equipment Contract, with Municipal Emergency Services Inc., for the Purchase of Point Blank Equipment, this critical law enforcement equipment provides advanced protection to EMS first responders on scene at an emergency situation, for a total contract amount not to exceed $52,617.06 in Fiscal Year 2027. (Minority Participation is 0%) (101-303-54830; 283-283-54830)

14. From Emily Freedman, Director, Department of Housing and Human Services:

Dated July 30, 2026, requesting Approval to Exercise Option Year #1, with the Nonviolence Institute, for Community Nonviolence Programming One-Year Contract with Two One-Year Options, under the same terms and conditions of the original contract, for a total contract amount not to exceed $237,500.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-917-52250)

15. Dated July 30, 2026, requesting Approval to Pay the Trustees of Mathewson Street Methodist Church dba Mathewson Street Church

for Support Services for the Unhoused, this vendor provides downtown day services and overnight shelter via their non-profit facility at 134 Mathewson Street, the final FY27 City Budget included an expenditure adjustment to the Department's budget to enable a grant be made to directly support these services at this location, for a total amount not to exceed $50,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-917-53420)

16. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

Dated July 30, 2026, requesting Approval of an Extension of a Contract, with The Pond and Lake Connection, for Approval to Exercise Option Year #2, for Lake Management and Water Quality Controls-1 Year (2 Option Years), for a three (3) month extension beginning July 1, 2026 and ending on October 5, 2026, the contract's final option year had an original expiration date of June 30, 2026 and continuation in services will be vital in maintaining safe environments, protection of local wildlife and preserving the park aesthetics and functions while a new solicitation is issued via a Public Request for Proposal, in the amount of $15,000.00, for a revised total contract amount not to exceed $43,240.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-702-52911)

17. Dated July 30, 2026, requesting Approval to Piggyback State of Massachusetts Operational Services Division (OSD) FAC116: Lawns and Grounds Equipment, Parts and Services Contract

with the following vendors, for As Needed Purchases and Servicing through April 30, 2027, the Department recommends utilizing this contract as these vendors are the authorized distributors for the Department's proprietary maintenance equipment, for a total contract amount not to exceed $45,000.00 through April 30, 2027. (Minority Participation is 0%) (101-702-52934; 101-702-54700) Richey and Clapper, Inc. Southworth-Milton, Inc. Norfolk Power Equipment, Inc. MTE Turf & Equipment Solutions, Inc. United AG & Turf NE, LLC Tri-County Contractors Supply, Inc.

18. Dated July 30, 2026, requesting Approval to Piggyback Massachusetts Higher Education Consortium (MHEC) #MC16-B14 Parks: Playgrounds, Shelters and Public Recreation Contract

with the following vendors, for the As Needed Purchase of Varying Park & Playground Equipment and Supplies Necessary for in House Projects and Repairs, this includes new/replacement playground parts of current structures in various parks and public spaces, engineered wood fiber mulch, and other playground surfacing, in the amount of $180,000.00 per year, for a total contract amount not to exceed $360,000.00 in Fiscal Years 2027-2028 (Pending Budget Approval). (Minority Participation is 0%) (101-702-53401; 658-658-53401; 675-675-53401) M.E. O'Brien & Sons, Inc. Ultiplay Park & Playgrounds, Inc.

19. Dated July 30, 2026, requesting Approval to Piggyback Sourcewell #101625 Playground, Water Play and Aquatic Equipment, Site Amenities, and Outdoor Fitness Equipment with Related Accessories and Services

with the following vendors, for the As Needed Purchase of Outdoor Furnishings and Playground Products, this includes new/replacement playground parts and trash receptacles in various parks and public spaces maintained by the Department, in the amount of $180,000.00 per year, for a total contract amount not to exceed $360,000.00 starting August 11, 2026 through June 30, 2028 (Pending Budget Approval). (Minority Participation is 0%) (101-702-53401; 658-658-53401; 675-675-53401) Kompan, Inc. Barco Products, LLC

20. From Joseph I. Mulligan, III, Director, Department of Planning and Development:

Dated July 30, 2026, requesting Approval of Change Order #5, with Bowman (formerly McMahon Associates), for Re-Bid Project Management and Post-Design Services-Woonasquatucket River Greenway, in the amount of $122,972.01, necessary to cover additional months of construction that were unanticipated at the time of award due to unforeseen circumstances requiring substantial construction plan changes, this includes additional work required for spring close-out and to repair damages to the project site over winter, for a revised total contract amount not to exceed $1,174,610.89. (Minority Participation is 0% MBE; 26.76% WBE) (390-908-52885)

21. From Colonel Oscar Perez, Chief of Police, Providence Police Department:

Dated July 24, 2026, requesting Approval to Piggyback NASPO ValuePoint State of Rhode Island Contract #198471 Body Armor and Ballistic Resistant Products, with Survival Armor, Inc., for Various Body Armor Products, this vendor meets the highest standards for ballistic protection and is the Department's preferred brand based on direct officer feedback and years of field use, for a total contract amount not to exceed $200,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-302-54810)

22. Dated July 24, 2026, requesting Approval to Piggyback NASPO ValuePoint State of Utah Master Agreement #AR2472 Cloud Solutions Contract

with Carahsoft Technology Corp. through Sole Source Distributor Magnet Forensics, LLC, for Magnet Review Software, the Department has utilized this vendor for approximately ten (10) years for investigative analysis of data and video by the Digital Intelligence Unit (DIU) and this software would be replacing a software currently used called Cellebrite Guardian, for a total contract amount not to exceed $18,900.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-302-52911)

23. Dated July 28, 2026, requesting Approval to Piggyback State of Rhode Island MPA #337 Multi-Function Devices and Related Software, Services and Cloud Solutions

with Core Business Technologies, for the Purchase of One (1) IM C320FW Digital Imaging System for the Real Time Crime Center, the Lease of Three (3) IM C4510 Digital Imaging Systems for the BCI Unit, Prosecution Unit and the Training Academy and Two (2) IM C251FW Digital Imaging Systems for the Sex Offender Unit and the Community Relations Unit, Six (6) Print Cartridges, and Maintenance and Service Agreements for Nine (9) Multi-Function Devices at Various Department Locations, in the amount of $25,846.00 for FY27, $23,184.00 for FY28 through FY30, and $16,364.00 for FY31, for a total contract amount not to exceed $111,762.00 for Fiscal Years 2027-2031 (Pending Budget Approvals). (Minority Participation is 0%) (101-302-52913; 250-302-52850)

24. From John Arzoomanian, Director of Public Property, Department of Public Property:

Dated July 21, 2026, requesting Approval to Amend the Award, with Cintas Corporation No. 2, for Approval to Piggyback the State of Rhode Island MPA #605 Facilities Management Products and Solutions, for a Standardized Working Gear Program for Multiple City Departments, in the amount of $9,000.00 (Inclusive of a 20% Contingency), necessary to have the Department of Public Works covered by this contract, for a revised total amount not to exceed $35,280.00 through June 30, 2027. (Minority Participation is 0%) (101-1802-54810; 101-702-54810; 101-508-54810)

25. Dated July 30, 2026, requesting Approval of Change Order #3, with Downes Construction Company

for Construction Management Services for Public Works Complex, in the amount of $3,272,234.76, to encompass the award of the final competitively bid Guaranteed Maximum Price (GMP) trade packages and changes in the scope of work, this is the final GMP amendment which covers overhead doors, signage, toilet components, operable panel partitions, toilet & bath accessories, fire extinguishers and cabinets, metal lockers, appliances, roller window shades, cranes & hoisting, and lube system, for a revised total contract amount not to exceed $35,504,901.80. (Minority Participation is 0%) ([CIP] 390-1801-52886)

26. Dated July 27, 2026, requesting Approval of an Extension of a Contract, with Ricoh USA, Inc.

for Maintenance of Copiers Citywide-Three-Year Contract (FY24-FY26), for a term of three (3) years beginning July 1, 2026 and ending on June 30, 2029, the vendor has agreed to honor the exact terms, conditions, and fixed rates for current and future machines, for a total contract amount not to exceed $659,160.00 (Including a 20% Contingency) through June 30, 2029 (Pending Budget Approvals). (Minority Participation is 0%) (VARIOUS)

27. Dated July 27, 2026, requesting Approval to Exercise Option Year #1, with C&K Electric Company, Inc.

for Electrical Repairs Services Blanket Contract FY25 Two Year Contract with Three One-Year Options for Renewal, the vendor has agreed to honor the same terms and conditions of the original contract for an additional year ending June 30, 2027, for a total contract amount not to exceed $685,200.00 (Including a 20% Contingency) in Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

28. Dated July 28, 2026, requesting Approval to Piggyback State of Rhode Island MPA #40 Plumbing Services, with Fleet Plumbing & Heating, Inc.

for the Removal and Replacement of a Water Heater at Dr. Jorge Alvarez High School, the Department solicited informal quotes from vendors listed on the MPA and this vendor was the only responsive vendor, for a total contract amount not to exceed $65,000.00 in Fiscal Year 2027. (Minority Participation is 0%) (352-352-52885)

29. Dated July 21, 2026, requesting Approval to Piggyback State of Rhode Island MPA #348 Facilities Maintenance, Repair, and Operations (MRO) and Industrial Supplies

with the following vendors, for the Purchase of Industrial Equipment, Maintenance, Repair and Operation Services as Needed through December 31, 2026, for a total contract amount not to exceed $203,400.00 (Including a 20% Contingency) through December 31, 2026. (Minority Participation is 0%) (VARIOUS) Fastenal Company Lawson Products, Inc. W.W. Grainger, Inc. MSC Industrial Supply

30. From Anthony Alves, Deputy Director of Public Property, Department of Public Property:

Dated July 24, 2026, requesting Approval to Rescind the Award, with Summit Exterior Cleaning, awarded on May 18, 2026, and award to the next low bidder, East Coast Masonry & Restoration, Inc., for Providence City Hall Pressure Washing & Window Cleaning, necessary as the vendor cannot complete the project within the City’s required schedule, the vendor has not performed any work, delivered any materials, or received any payment from the City, the Department has set up a plan in coordination with East Coast Masonry & Restoration that will require getting the work done on nights and weekends and the vendor requested an additional $33,500.00 overtime fee, for a total amount not to exceed $172,000.00 in Fiscal Year 2027. (Minority Participation is 0% MBE; 21% WBE) (101-1801-52940)

31. From Patricia Coyne-Fague, Director, Department of Public Works:

Dated July 29, 2026, requesting Approval to Enter into a Contract, with Ocean State Signal Co., for Traffic Signal Equipment and Repairs, necessary as this vendor is the authorized distributor for this equipment, the City's traffic signals have the same type of traffic signal controllers, video detection equipment and pedestrian signal equipment on all of their traffic signals and it is required that the Department receive supplies, parts and repairs from the authorized distributor, for a total contract amount not to exceed $56,100.00 in Fiscal Year 2027. (Minority Participation is 0%) (101-305-52905)

32. From Christian Garcia, Director of PVD Recovery, The Recovery Office:

Dated July 29, 2026, requesting Approval of Amendment #3 to the Award, with the following vendors, for Workforce Training with these Identified Partners for the Workforce Development Reparations Funds made available to Workforce Solutions of Providence/Cranston through the City of Providence's ARPA Funds, awarded on June 3, 2024, necessary to reallocate an unspent balance and extend six (6) vendor agreements by three (3) months, an unaccounted balance of $180.00 resulted in an incorrect award amount for We Make RI (RI Manufacturing Institute) and the Department requests it be shifted to Crossroads Rhode Island, additionally, the Department seeks approval to extend agreements with six (6) vendors through December 1, 2026 to allow the City to potentially re-obligate small remaining balances from other programs later this year, this amendment has no additional cost to the City. (Minority Participation is 0%) (263-0041-22-55125) Vendor Current Amount Revised Amount RI Builders Association $157,232.19 $157,232.19 (unchanged) We Make RI (aka RI Manufacturing Institute) $11,075.00 $10,895.00 (decreased to account for error) Crossroads of RI $48,198.34 $48,378.34 (increased) A Caring Experience $28,918.33 $28,918.33 (unchanged) HiTep $45,309.33 $45,309.33 (unchanged) International CDL $46,725.00 $46,725.00 (unchanged) Teamsters Local 251 Driving School $38,500.00 $38,500.00 (unchanged) Total $375,958.19 $375,958.19 (unchanged)

33. From Priscilla De La Cruz, Director, Office of Sustainability:

Dated July 30, 2026, requesting Approval to Enter into a Two-Year Contract, with Woonasquatucket River Watershed Council (WRWC), for Support Services at the Olneyville Resilience Hub, necessary as this vendor was specifically identified as the support services provider for the Olneyville Resilience Hub in the Department's 2026 Barr Foundation Grant and this grant project is contingent on the continuity of having this vendor as the support services partner, for a total contract amount not to exceed $158,839.72. (Minority Participation is 0%) (265-265-55125)

34. From Ricky Caruolo, General Manager, Water Supply Board:

Dated July 27, 2026, requesting Approval of an Encumbrance, with Pannone, Lopes, Devereaux and O'Gara, LLC, for Additional Legal Services for Matters Such as Claims, Lawsuits Involving the Department, Land Acquisition/Disposal, Capital Improvement Projects and Contracts, this request also includes authorization to engage expert witnesses as needed to defend the Department against potential claims, for a total amount not to exceed $200,000.00 through Fiscal Year 2027. (Minority Participation is 0%) (VARIOUS)

35. Dated July 27, 2026, requesting Approval to Piggyback the Houston-Galveston Area Council #WM09-20 Water, Gas, And Electric Meters and Associated Equipment Contract

with TI-Sales, Inc., for Water, Gas and Electrical Meters and Associated Equipment, the Department selected this vendor because they have the required meters in stock and offered the most competitive pricing, for a total contract amount not to exceed $75,000.00 through August 31, 2027 (Pending Budget Approval). (Minority Participation is 0%) (849-849-52885)

36. From Christyl Melendez, Manager of Fiscal Operations, Department of Parks:

Dated July 29, 2026, requesting Approval to Reject All Bids received on April 21, 2025, for Operation/Lease of the Kiosk Building at Biltmore Park-(3) Year Lease with One (3) Year Option, one (1) bid was received and the Department has determined that it is in the City's best interest to reject the initial bid submission as it did not constitute a complete bid that fulfilled the necessary requisite forms and cost proposal documentation.

B.1. Department of Housing and Human Services:

HOUSING INFORMATION, EDUCATION, OUTREACH, AND FAIR HOUSING SERVICES; ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.

B.2. Department of Parks:

STREET TREE BLOCK PRUNING, 2026 (FY27).

B.3. Department of Parks:

STREET TREE PLANTING: SITE PREP & INSTALLATION, FALL 2026 (FY27).

B.4. Department of Public Property:

HVAC AND ELECTRICAL UPGRADES AT BRANCH AVE AND NORTH MAIN ST FIRE STATIONS.

B.5. Department of Public Works:

PARKING SIGNS, PARKING SIGNPOSTS, AND RELATED PARKING ADMINISTRATION MATERIALS-ONE YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS.

B.6. Department of Recreation:

HEALTH, WORKFORCE, AND EDUCATION PROGRAMMING AT PROVIDENCE RECREATION CENTERS: CAPITAL PROJECTS FUND (CPF)-ONE-YEAR CONTRACT.

B.7. Office of the Tax Assessor:

DECEMBER 31, 2027, FULL REVALUATION.

B.8. Department of Public Property:

MINOR CONSTRUCTION RENOVATIONS & ON-CALL TRADE SERVICES-THREE-YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS-OPEN ENROLLMENT.

C. ADVERTISEMENTS - DEPARTMENT OF PARKS

LAKE MANAGEMENT AND WATER QUALITY CONTROLS-ONE YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS. TO BE OPENED ON TUESDAY, SEPTEMBER 8, 2026.

C. ADVERTISEMENTS - OFFICE OF SUSTAINABILITY

DEWATERING AND CLEANING OF A 38” STORMWATER PIPE AT PUBLIC ST. BETWEEN ALLENS AVE. AND THE PROVIDENCE RIVER. TO BE OPENED ON TUESDAY, SEPTEMBER 8, 2026.

C. ADVERTISEMENTS - WATER SUPPLY BOARD

PURCHASE (1) FORD EXPLORER ACTIVE. TO BE OPENED ON TUESDAY, SEPTEMBER 8, 2026.

D. Minutes Approval

Approval of Minutes: July 27, 2026