Hi, good afternoon everyone. My name
is Miguel Sanchez. I'm calling to order this special committee on ways and means Tuesday, July 7. Time is 05:34. Madam Clerk, can you please call the local police
Councilwoman Davidson. Present. Vice Chairman Taylor. Here. And Councilwoman Graves is absent.
Councilwoman Peterson. Here.
have four present and one absent. We have a quorum.
Thank you. Recognize Kennedy from our city solicitor's office, our wonderful clerks, our city council staff, policy, deputy chief staff, Aaron C. Gardner and Brandon. Madam Clerk, could you please read item one into the record?
Resolution authorizing approval of the following contract award by the Board of Contract and Supply in accordance with sections 21 through 26 b one of the Code of Origins, American Traffic Solutions, Incorporate, DBA, Garrett Mobility, dollars 128,000 Department of Public Property.
Awesome. Thank you. Elizabeth, are you gonna speak on this item or is it a demonstration?
Chairman, one and two are really one on contracts. I don't know if you wanna read that.
Yeah. Before we start, everyone gets to write in as well. Yeah. Anyone that's gonna testify at all today, you can just I guess we're in all You
swear on the penalty of perjury that the testimony you're about to give is the truth, whole truth, and nothing but the truth.
Yes. Let's just state your names for
the record. Sarah Favarria, finance director. Elizabeth Fettis. Courtney Marcus.
Wayne Jenkins. Longest name is Jeanine P. Fightlift. And Chris Marcon. Thank you.
And we're gonna take item one and two at the same time with the recommendation of chief Hopkins. Yeah, that motions to resolve. Definitely. Motion made by vice chair Taylor, second by councilor Peterson. All those in favor, aye, all nays, any intentions, any discussions?
This is our last big contract RFP that we've done, so thanks for squeezing us in. I have a
summary document for you all that I'll give to the clerk.
Motion to answer that says, is it written beyond into the record? Totally. Motion made by vice chair Taylor, second by councilor Davidson. All in favor? Aye.
Any nays? Any abstentions? Any instructions? Any Any instructions? Status?
So this has been about a nine month effort to renew our speed and red light camera contract and add two new camera functionalities as pilot for the city. One is block the box and one is Sound. So we'll talk a little bit about all of those. I'm joined today by Elizabeth Themisunino, who's our court administrator, and Wayne Jenkins, who represents the vendor who's been awarded this contract. We started about nine months ago.
This was a collaborative project between the mayor's office, the court, police, looking at, you all know that we've had some problems with our camera functionality in the city, so that was probably a thirty year contract that's been new vendors that have turned over. So we issued an RFP and ran a competitive process, which was awarded to VERA. We've been in contract negotiation. The document before you represents at a high level the terms of the contract. We have a few more legal tweaks to work through, but nothing that relates to the pricing as a spoke of work.
I am just going to voice over the scope of work and what we're doing, and I'm going to let Elizabeth talk a little bit about what we're excited about as it relates to this vendor, and then let Wayne talk about what Vara brings and where they work in other places. At a high level, this vendor is going to provide us new camera technology for red light, school zone speed cameras, and then the city's pilot for Don't Block the Box, which we just extended the enabling statute for, so we can have three of those, and a pilot for sound. On sound, they're just going to provide us with the information, but that one will be reviewed by police because it really is a pilot. As a reminder, we've talked about this before, we're going to do two sound cameras and we're only going to put them in places where the counselor who covers that ward wants one. So as a counselor, you don't want a sound camera in your ward, we won't be considering that.
Courtney, questions at the end or do you want to? No, I'll take them. Are you going to determine if multiple counselors more than two are going do a collie or are you going to have a solution? We
lot have of data about where we're getting complaints. So I think our idea is that we'll start from the places of highest complaint and talk to those counselors about who's interested. If we're successful, then we could expand this. We, right now, started with two because that's what we budgeted for, but if there were a lot of counselors that wanted it and we were successful with two, that could be something that the council and the administration could work together on.
So does this contract allow for us to add door noise?
We would have to come back with a change order. Change order. Yeah.
And then is the don't block the boxes that considered a pilot or is that
It is because the state legislation only allows us to have three and I think it's for two years. Three citywide? Uh-huh.
And are you using existing data to determine where those
get Exactly. We're looking at we'll rely on police primarily to tell us where we are having the most congestion. If this was successful, the only limit on this is the state statute. So we could, if we get this implemented in the fall and we like how it's working, we could all go back together in the spring and have it expanded.
Just last question, it's on my mind right now. Is signage going to be posted where the noise in the double clocked cameras or is it not? Does that not sound like the process? Yeah. Councilor Yes.
Click where are the ones that are domes on the box right now? You don't have
oh, never done them. Okay. Yeah. For me? Sure.
Should clarify. We do have signage.
We have signage that tells people not to block it.
Are we going to be using those locations, Black Lake,
or are we reassessing? I would expect that the location that currently has signs will be like the starting point, because those are they've been signed because they've historically had problems, but we haven't had camera technology issue violations. On pricing, we've included the pricing here. I will say overall the pricing is more favorable than our legacy contract, and all of the expenses come out of revenue. So while the contract value is established, we would only pay that if we issue enough revenue to cover those tickets.
This is based on projected revenue? Exactly. Financed used previous years. But we have had issues with broken cameras, so it is possible that we would come back and say, we'd like to expand this because our cameras aren't working. There was really no other way than to use the historical data, but that would be something we would have to come back to council.
Just a couple of other, I think the term is on the second page. So, this is a five year initial term with an option for five additional one year. We come back for those extensions. The sound is just a one year because it is a pilot. A note that we are putting performance standards in this contract.
Our previous contracts didn't have those. These will provide for penalties. Megan DeSanto from the solicitor's office who worked with me on the legacy contract has helped us pull the challenges that we had and incorporate them here. We have problems, we'd be much better suited to deal with those, although we don't expect to have problems. Elizabeth, do you want to comment on anything or the process before we really can talk?
Yeah, absolutely. So my biggest thing is always on the transparency in the fork and that software that we use. This company is also going to integrate into that software. So that's gonna be a non issue for the fork transparency initiatives. The evidence packages are gonna be a lot stronger, whereas right now they're not what the judge and the judiciary would like to see.
