Providence Board of Contract & Supply Meeting-Monday, June 15, 2026-2:00PM
Roll Call
The meeting begins with a roll call to determine the presence of board members. Seven members are recorded as present, while five are noted as absent.
Election of Chairperson
A motion is made to elect a chairperson to lead the meeting proceedings. The motion is seconded and approved by the members present.
Motion to Open Bids
The board moves to Section B of the agenda to begin the process of opening bids. The motion is seconded and the board proceeds to the first item.
Section B, Item 1: Grant Fund Program Administration
Bids are opened for the Department of Housing and Human Services grant fund program administration. Proposals are received from Crossroads Rhode Island and Community Action Partnership of Providence.
Section B, Item 2: School Project Commissioning Agent Services
The board reviews bids for commissioning agent services for Phase 4 of the Providence Public School projects. This item is later revisited to clarify the specific bidders involved.
Section B, Item 3: Stenographic Services
Bids are opened for a two-year contract for stenographic services for the Department of Public Property. The board acknowledges the receipt of the bid for this service.
Section B, Item 4: Land Equipment Rental
The board considers bids for land equipment rental or services for the Department of Public Property. A bid from Downright Productions is mentioned during the discussion.
Section B, Item 5: Purchase of Bricks and Mortar
Bids are opened for the purchase of bricks and mortar for the Department of Public Works for fiscal year 2027. The board records the submission for this procurement item.
Section B, Item 6: Recreation Center Programming
The board addresses bids for health workforce and education programming at Providence recreation centers. This item falls under the Department of Recreation's requirements.
Section B, Item 7: Water Supply and Item 2 Clarification
Bids are opened for water supply furnishing and delivery services. During this item, the board also provides clarification on the bidders for the previously discussed school project services.
Referral of Bids
A motion is made to refer all opened bids to the director's office for further review and processing. The motion is seconded and passed by the board.
Motion to Section C: Advertisements
The board moves to Section C of the agenda to address advertisements. The motion is seconded and approved by the members.
Walk-on Advertisement: Animal Control Supplies
A walk-on advertisement is introduced for animal control vaccines and supplies for the Providence Police Department. The bid opening for this contract is scheduled for June 29, 2026.
Approval of Advertisements and Specific Bids
The board votes to approve the advertisements in Section C along with the walk-on item and specific bids from Section B. The motion is seconded and carries unanimously.
Motion to Section A: Review
A motion is made to move to Section A of the agenda for review of pending items. The motion is seconded and approved by the board.
Approval of Section A Items 1-30
The board conducts a roll call vote to approve items 1 through 30 listed in Section A. The motion carries with six ayes and one nay recorded.
Motion to Section D: Minutes
The board moves to Section D of the agenda to handle oral communications and minutes. The motion is seconded and approved by the members.
Approval of Minutes
The minutes from the meeting held on June 1, 2026, are presented for review and approval. No corrections are made, and the board votes to approve the minutes as submitted.
Adjournment
A motion is made to adjourn the meeting after all agenda items have been addressed. The motion is seconded and passed, officially ending the session.