Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, June 1, 2026-2:00PM

June 01, 2026

Roll Call and Call to Order

18:48 - 19:21

The meeting was called to order, and the clerk conducted a roll call of the members. A quorum was established with eight members present and four absent.

Election of Chairperson

19:21 - 19:32

A motion was made and seconded to elect a chairperson for the meeting. The motion passed unanimously.

Motion to Proceed to Section B (Opening of Bids)

19:32 - 19:49

The board approved a motion to proceed to Section B of the agenda for the opening of bids. The presence of the deputy city solicitor was also noted.

Section B: Opening of Bids

19:49 - 30:42

The board opened and read aloud bids for various items, including medical supplies, animal control supplies, elevator maintenance, and fire alarm systems. Multiple bids were received and recorded for each item.

Motion to Refer Bids to Directors

30:42 - 31:04

A motion was made and approved to refer the opened bids to the respective department directors for review. The motion passed with all in favor.

Motion to Proceed to Section B, Advertisements

31:04 - 31:13

The board voted to transition to the advertisements portion of Section B. The motion was approved unanimously.

Motion to Approve Advertisements and Re-advertise Item 10

31:13 - 31:24

The board approved a motion to authorize the advertisements in Section C and to re-advertise Item 10. The motion passed without opposition.

Review and Discussion of Section A Items

31:24 - 35:50

Board members discussed several items in Section A, including bid specifications for ammunition, park bathroom grants, and school capital projects. Clarifications were provided regarding funding sources and public notifications.

Motion to Approve Items 1 through 36 in Section A

35:50 - 36:48

A motion was made and seconded to approve items 1 through 36 in Section A, including a work permit. A roll call vote was conducted, and the motion passed with eight votes in favor.

Motion to Proceed to Section Three (Approval of Minutes)

36:48 - 36:58

The board approved a motion to transition to Section Three of the agenda for the approval of minutes. The motion passed unanimously.

Correction and Approval of Minutes

36:58 - 37:53

The clerk corrected a bid amount from the previous meeting's minutes, and the board voted to approve the minutes of the May 18 meeting. The motion passed with all members in favor.

Adjournment

37:53 - 38:05

A motion to adjourn the meeting was made, seconded, and approved. The meeting was officially adjourned.

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18:48 - 18:57

Mayor Smiley is absent. Kyle Delgado? Present. Councilman Dontrells is absent. Councilwoman Ryan?

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18:57 - 19:02

Present. Sarah Silverio? Present. Elaine Richards? Present.

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19:03 - 19:10

Joseph Topina? Present. Patricia Quinn Fey? Present. Shamara Husband is absent.

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19:10 - 19:12

John Arzemanian? Present.

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19:13 - 19:15

Dante Bellini? Present.

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19:16 - 19:21

Tyrell Stevens is absent. We have eight present, four absent. We have a form. K.

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19:21 - 19:29

I'd like to entertain a motion to elect myself chairperson. Second. Motion made by director Dick Chennace, second by director Richards. All in favor? Aye.

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19:29 - 19:32

Opposed? Yeah. Aye. Opposed? Opposed?

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19:32 - 19:41

I'm pleased with the record report we're joined today by Michael Khaleesi, deputy city solicitor. So noted. I'd like to entertain a motion to go to section b, opening of bids. So moved.

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19:41 - 19:42

Second.

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19:42 - 19:49

Motion made by director Richard, seconded by director Delgado. All in favor? Aye. All opposed? I have it.

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19:49 - 20:48

Section b, Item one, covenant expired permit. Rebid medications and supplies. Three year contract with two one year. From bound Bounty Medical, $4,242.85. Item two.

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20:48 - 21:46

Providence Police Department Rebid, Providence Animal Control vaccines, medications, waste supplies. Right. The name of the vendor is Providence LLC. And then in math, it says total orders total amount of orders of appropriation will be placed by city or province second unit president. Item three, department of public property, elevator maintenance repair, and asset management services.

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21:47 - 23:03

Three days. Atlantic Elevator South at $471,450. Okay. This is a unit price. There's different prices for.

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23:13 - 23:29

Notice elevator, $285,355.43. Item four, department of public property, fire alarm suppression systems, sprinkler, fire extinguisher, pestilence. Two bid.

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23:29 - 23:30

Two bid.

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24:01 - 24:27

On court fire protection, $74,762. Admiral Firecroft, $84,467. Item five is apartment of public property, event, equipment, rentals, and services through your compact.

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24:28 - 24:32

Will send you a page 72June1526.

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24:32 - 24:55

Alright. Item six, Department of Recreation, Revis, Sports, Equipment, and Apparel. Package. Package. American Trophy and Supply.

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24:55 - 25:45

Unit press PSN Sports LLC. Didn't have any? MFAC. I'll see. Are you at Preston?

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26:15 - 27:37

Low sports. On School Health Corporation, $816.81. Items having water supply board arbitrage rebate compliance services. Year one, twenty five thousand two hundred. Year two, twenty seven thousand seven hundred.

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27:38 - 28:06

Year three, 30200. Year four, '30, 2700. Year five, thirty five thousand. Hydro fuels and testing services. Next test.

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28:06 - 29:20

Item nine, water supply board maintenance and repair for two way motorola radio communication facilities. Okay. We've got cyber communications team. Five thousand nine hundred thirty five dollars six hundred so let me try that again. $5,935.68 per year.

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29:23 - 29:28

Item 10 water supply. Once furnished, you can deliver hydrochloric acid.

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29:29 - 29:30

This is.

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30:23 - 30:42

Item one, Provident's fire department, medication and supplies. Express pharmacy. Unit tested. So item one has two. And this is also from item one, so there are three bids for item one.

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30:42 - 30:55

The life assist unit price bid. Alright. This completes the opening of bid. I'd like to entertain a motion for the director the. So moved.

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30:56 - 31:03

We have by director Richard, second by director of the. All in favor? Aye. All opposed? Yes.

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31:04 - 31:12

To entertain a motion to go to section b, advertisements. So Sorry. Motion made by the director of the. All in favor?

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31:12 - 31:13

Aye. All

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31:13 - 31:22

opposed? Yes. Have Have it. It. I'd like to entertain a motion to approve the advertisements in section c as well as readadvertising item 10 from section c.

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31:22 - 31:23

So moved. Second.

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31:24 - 31:47

Motion made by director Gublingen, seconded by director director Gublingen, Gublingen, all opposed? Yes. Okay. Council member Ryan, do you any items you'd like to review? I do not.

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31:48 - 31:54

Sure. Wanna yes. I just have you guys have other questions on. I'm starting with the jury. I think director Richards may help me out with this.

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31:54 - 32:01

Yes. You guys recommended the second lowest bidder based on items that did not conform to the brand specifications. Can you just elaborate on that?

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32:01 - 32:30

Sure. So they use Winchester Animal, and the lowest bidder, number one, did not get out all the items. But number two, it's a a manufactured ammo that is not known, and we need to conform to what everyone's been training previously. And then it was, like, a generic brand image.

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32:30 - 32:35

And I ask you to get chance to reevaluate a bit, or was it did you have to move up to something?

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32:35 - 32:40

They don't make it. They it's a a generic brand of the ML that they made.

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32:41 - 33:09

And Just had a few more. Number 11, I'm not sure if anybody from I'll ask this question. I was in approval to pay period in time essentially for at Riverside Park. There are a few counselors who have expressed putting public bathrooms or accessible bathrooms into parks about, you know, throughout the wards. And I just had questions about how Riverside gets hit and how this grant kinda operates.

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33:09 - 33:24

We're paying $800 for 20 $800 per week for twenty weeks when, you know, we have some counselors who have community members that are willing to lock up and open the gates and monitor them for most cheaper. So I'm not sure if anybody

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33:25 - 33:28

Is anyone here able to speak on that? I don't I don't see anyone from the first.

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33:28 - 33:36

No. Neither do not. So that can be. Okay. Just a couple more.

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33:37 - 33:53

Really, items 24 through twenty eighteen, they're all down the public property that all of the school projects live in and all of the other schools will have us there. So is this a a a revolving fund or is this part of the school bond? Is any of this in in the the work work here? Here?

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33:54 - 33:55

You guys here.

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33:57 - 34:05

Capital revolving fund then. Are we able to reimburse the outcome? For each one of them? With the school projects? School projects.

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34:05 - 34:08

They should be. Yes. They're all. Yes. Okay.

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34:10 - 34:17

Thank you. And then my last one is 30. Hi, Trish. Hi. Here's a quick question.

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34:17 - 34:25

This should be simple. Are they piggybacking on to this for GR projects here? For what? Are you revolving fund projects?

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34:25 - 34:31

No. I'm not. I apologize. I because I was looking at this earlier, and

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34:31 - 34:40

I I thought we've done a silo thing until I just realized that it's under sustainability. It's about It is. So You have.