Providence Board of Contract & Supply-Monday, June 1, 2026-2:00PM

The meeting begins with a roll call of the board members to establish a quorum. Eight members are present and four are absent, allowing the meeting to proceed.

A motion is made and seconded to elect a chairperson for the meeting. The board votes in favor of the nomination, and the new chairperson takes over the proceedings.

The board entertains a motion to move to Section B of the agenda regarding the opening of bids. The motion is seconded and passed unanimously by the members.

The chairperson reads aloud various bids for city services, including medical supplies, animal control vaccines, and elevator maintenance. Bids are also opened for fire suppression systems, event equipment rentals, and water supply board communications.

Following the reading of the bids, a motion is made to refer the received bids to their respective departments for review. The motion is seconded and approved by the board.

The board moves to Section C of the agenda to address advertisements for upcoming contracts. A motion to proceed to this section is made, seconded, and passed.

A motion is made to approve the advertisements listed in Section C, including a specific re-advertisement for Item 10. The board votes to approve these advertisements as presented.

Councilwoman Ryan asks clarifying questions regarding several items in Section A, including ammunition specifications and park bathroom grants. Staff members provide details on school project funding and property acquisition notifications at 252 Joslin.

The board considers a motion to approve all items numbered 1 through 36 within Section A of the agenda. A roll call vote is conducted, and the motion carries with eight votes in favor.

The board moves to Section 3 of the agenda to review and approve the minutes from previous meetings. The motion to transition to this section is seconded and approved.

The clerk provides a correction to the bid amount for a water supply item from the previous meeting's minutes. The correction ensures the record accurately reflects a bid of $348,530 from Timberline Communications.

A motion is made to approve the minutes from the Board of Contract and Supply meeting held on Monday, May 18. The motion is seconded and the minutes are approved without further corrections.

With no further business to discuss, a motion is made and seconded to adjourn the meeting. The board votes in favor, and the meeting is officially concluded.