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Providence Board of Contract & Supply Meeting - Monday, May 4, 2026 - 2PM

May 04, 2026

Official record

From the minutes filed with the RI Secretary of State on May 26, 2026.

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Attendance

8 present · 4 absent

Present

Courtney Hawkins for Mayor Brett P. Smiley
Sara Silveria
Elaine Richards
Joseph DiPina for Ateesh Chanda
Patricia Coyne-Fague
Shomari Husband
John Arzoomanian
Dante Bellini

Absent

Council President Rachel M. Miller
Councilman John Goncalves
Councilwoman Jo-Ann Ryan
Ty’Relle Stephens

Recorded votes (11)

Motion to Elect Sara Silveria as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to enter Exhibit 1 into the Record - Memo from Purchasing

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Referral of bids to City Clerk with extensions, rescission, and re-advertisement

REFERRED BIDS TO CITY CLERK with Item #6, Item #7 and Item #8 being Extended to May 18, 2026, Item #9 being Rescinded and Item #10 being Re-Advertised. [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Advertisements for Water Supply Board services, fuel tank testing, and radio communication system maintenance

APPROVED FOR ADVERTISING with Item #10 from Opening of Bids to be Re-Advertised. [UNANIMOUS]

Moved by Mr. Husband · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Approval of items A1-A36

APPROVED A1-A36 [7 TO 1]

Moved by Mr. Bellini · Seconded by Ms. Richards

Aye (7)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Arzoomanian , Mr. Bellini

Nay (1)

Mr. Husband

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Husband

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Approval of Minutes: April 20, 2026

APPROVED (WITH VOTE) [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to adjourn the meeting at 2:33 o'clock P.M.

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Speaker 0

19:48 - 20:08

Afternoon, ma'am. Good Good afternoon. Council president Rachel Miller is absent. Councilman John Donzells is absent. Councilwoman O'Brien is absent.

Speaker 0

20:08 - 20:15

Zach Sveria? Elaine Richards? Present. Joseph DeFina? Patricia Coyne Faith?

Speaker 0

20:15 - 20:22

Present. Shamari Husband? Present. John Arzuranian? Dante Bellini?

Speaker 0

20:22 - 20:28

Present. Tyrell Stevens is absent. We have eight present. Four absent. We have a form.

Speaker 1

20:28 - 20:31

I'd like to entertain a motion to

Speaker 0

21:24 - 21:33

$29,500. I have two department of parks. Site improvements

Speaker 1

21:33 - 21:34

at Billy Taylor Park.

Speaker 0

21:34 - 21:35

Two minutes.

Speaker 1

21:59 - 22:02

We bought masonry construction, $830,000.

Speaker 0

22:17 - 22:52

Hecatec Corporation, $648,500. Animal compartment, Parks. Yep. Tree maintenance 2026. Reservice, $24,350.

Speaker 0

22:53 - 24:36

Item for our province police department transcription to one year renewal option. One day. Transcription plus, and that's a unit.

Speaker 1

24:39 - 24:42

Five, this has been a public property. Rebid and created custom management.

Speaker 0

24:44 - 24:44

Yes.

Speaker 1

25:34 - 26:20

Modern theft services unit price bid. Prestige Pest Solutions of New England, unit tested. Sector carry pest control. Six, public property, elevator maintenance, repair, and asset management services at your contract.

Speaker 0

26:20 - 26:22

We said it has been sent to May 18.

Speaker 1

26:23 - 26:30

Item seven, Event equipment rentals and services, three year contract with a two one year options.

Speaker 0

26:30 - 26:34

Resident also being extended to 05/18/2026.

Speaker 1

26:34 - 26:37

Department of Public Property, fire alarm,

Speaker 0

27:40 - 29:06

Automatic temperature controls and unit press bid. Item 12, Wallace C. Flatwood, public relation agency. Express. Advice advocacy solutions, 48,000 it's $48,000.

Speaker 0

29:06 - 30:24

$4,000. Ask the name web company. For a name that you're pressing.

Speaker 1

31:17 - 31:19

Files company, Inc. Unit posted.

Speaker 0

32:29 - 33:13

Yes. You know. It's for pest control. So item five has orbit. Anyone pest control?

Speaker 0

33:47 - 34:32

It's for transit transcription services item four. For infraware infraware. You know how to start it. Public relations.

Speaker 1

34:37 - 34:45

Forward concepts. $70,000. Well, madam, is there something else we need to enter? Yes.

Speaker 0

34:46 - 34:55

Just exhibit one with some memo. We're sending I remember anything. Nope. So I need to have anybody go? No.

Speaker 0

34:55 - 35:14

I'm just a motion and a second. Yeah. Motion to interest now. Exhibit number one. I'm sorry.

Speaker 0

35:14 - 35:16

This complete preopening minutes.

Speaker 1

35:16 - 35:48

I'd like to entertain a motion to refer the bid. To entertain a motion to review the action that's in section c.

Speaker 0

36:36 - 36:48

Aye. Council president Miller is absent. Councilman Gonzales is absent. Councilman Gonzales is Aye. Jane Richards?

Speaker 0

36:48 - 36:53

Aye. Joseph Topina? Aye. Patricia Quanfaith? Aye.

Speaker 0

36:54 - 36:59

Shamar and husband? Aye. John Arzmanian? Aye. Dante Bellini?

Speaker 0

37:00 - 37:08

Farrell Stevens is absent. We have seven ayes on four absent. The motion carries. The matters