Providence Board of Contract & Supply Meeting - Monday, May 4, 2026 - 2PM

May 04, 2026

Roll Call

19:48 - 20:28

The meeting is called to order, and the clerk conducts a roll call of the council members. A quorum is established with eight members present and four absent.

Discussion of Parks and Police Department Bids

20:28 - 24:39

The council reviews various bids related to site improvements at Billy Taylor Park and masonry construction. Additionally, bids for tree maintenance and police department transcription services are discussed.

Discussion of Items 5 and 6

24:39 - 26:20

The council addresses Item 5 regarding custom management and pest control services for public property. They also discuss Item 6, which involves elevator maintenance, repair, and asset management services.

Discussion of Items 7 through 11

26:20 - 27:40

The council reviews Item 7 concerning event equipment rentals and services, noting an extension to May 2026. They also touch upon public property bids for fire alarms and automatic temperature controls.

Discussion of Item 12 and Professional Services

27:40 - 32:29

The council discusses Item 12 regarding public relations agency services and advocacy solutions. Various bids from different companies for these professional services are read into the record.

Review of Previous Items and Bid Clarifications

32:29 - 34:46

The council clarifies details regarding previous items, including pest control under Item 5 and transcription services under Item 4. Public relations bids and other administrative details are also finalized.

Introduction of Exhibit 1

34:46 - 35:16

A motion is made and seconded to introduce Exhibit 1, which consists of a memorandum. The council agrees to enter the document into the official record.

Motion to Refer Bids and Roll Call Vote

35:16 - 37:08

A motion is made to refer the bids and review the address in section C. The clerk conducts a roll call vote, and the motion carries with seven ayes and four absent.

Speaker 0

19:48 - 20:08

Afternoon, ma'am. Good Good afternoon. Council president Rachel Miller is absent. Councilman John Donzells is absent. Councilwoman O'Brien is absent.

Speaker 0

20:08 - 20:15

Zach Sveria? Elaine Richards? Present. Joseph DeFina? Patricia Coyne Faith?

Speaker 0

20:15 - 20:22

Present. Shamari Husband? Present. John Arzuranian? Dante Bellini?

Speaker 0

20:22 - 20:28

Present. Tyrell Stevens is absent. We have eight present. Four absent. We have a form.

Speaker 1

20:28 - 20:31

I'd like to entertain a motion to

Speaker 0

21:24 - 21:33

$29,500. I have two department of parks. Site improvements

Speaker 1

21:33 - 21:34

at Billy Taylor Park.

Speaker 0

21:34 - 21:35

Two minutes.

Speaker 1

21:59 - 22:02

We bought masonry construction, $830,000.

Speaker 0

22:17 - 22:52

Hecatec Corporation, $648,500. Animal compartment, Parks. Yep. Tree maintenance 2026. Reservice, $24,350.

Speaker 0

22:53 - 24:36

Item for our province police department transcription to one year renewal option. One day. Transcription plus, and that's a unit.

Speaker 1

24:39 - 24:42

Five, this has been a public property. Rebid and created custom management.

Speaker 0

24:44 - 24:44

Yes.

Speaker 1

25:34 - 26:20

Modern theft services unit price bid. Prestige Pest Solutions of New England, unit tested. Sector carry pest control. Six, public property, elevator maintenance, repair, and asset management services at your contract.

Speaker 0

26:20 - 26:22

We said it has been sent to May 18.

Speaker 1

26:23 - 26:30

Item seven, Event equipment rentals and services, three year contract with a two one year options.

Speaker 0

26:30 - 26:34

Resident also being extended to 05/18/2026.

Speaker 1

26:34 - 26:37

Department of Public Property, fire alarm,

Speaker 0

27:40 - 29:06

Automatic temperature controls and unit press bid. Item 12, Wallace C. Flatwood, public relation agency. Express. Advice advocacy solutions, 48,000 it's $48,000.

Speaker 0

29:06 - 30:24

$4,000. Ask the name web company. For a name that you're pressing.

Speaker 1

31:17 - 31:19

Files company, Inc. Unit posted.

Speaker 0

32:29 - 33:13

Yes. You know. It's for pest control. So item five has orbit. Anyone pest control?

Speaker 0

33:47 - 34:32

It's for transit transcription services item four. For infraware infraware. You know how to start it. Public relations.

Speaker 1

34:37 - 34:45

Forward concepts. $70,000. Well, madam, is there something else we need to enter? Yes.

Speaker 0

34:46 - 34:55

Just exhibit one with some memo. We're sending I remember anything. Nope. So I need to have anybody go? No.

Speaker 0

34:55 - 35:14

I'm just a motion and a second. Yeah. Motion to interest now. Exhibit number one. I'm sorry.

Speaker 0

35:14 - 35:16

This complete preopening minutes.

Speaker 1

35:16 - 35:48

I'd like to entertain a motion to refer the bid. To entertain a motion to review the address that it's in section c.

Speaker 0

36:36 - 36:48

Aye. Council president Miller is absent. Councilman Gonzales is absent. Councilman Gonzales is Aye. Jane Richards?

Speaker 0

36:48 - 36:53

Aye. Joseph Topina? Aye. Patricia Quanfaith? Aye.

Speaker 0

36:54 - 36:59

Shamar and husband? Aye. John Arzmanian? Aye. Dante Bellini?

Speaker 0

37:00 - 37:08

Farrell Stevens is absent. We have seven ayes on four absent. The motion carries. The matters

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