Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply Meeting - Monday, May 4, 2026 - 2PM

May 04, 2026

Roll Call and Quorum

19:48 - 20:28

The meeting is called to order, and a roll call is conducted to establish a quorum. Eight members are present and four are absent, confirming that a quorum is met.

Department of Parks and Police Department Bids

20:28 - 24:39

The council reviews bids for site improvements at Billy Taylor Park, masonry construction, and tree maintenance. They also discuss a transcription services contract renewal option for the Providence Police Department.

Public Property and Pest Control Bids

24:39 - 26:20

The council discusses bids for custom management, modern theft services, and pest control solutions. They also address elevator maintenance, repair, and asset management services under Item 6.

Event Equipment Rentals and Fire Alarm Bids

26:20 - 27:40

The council reviews a three-year contract for event equipment rentals and services, extending the deadline to May 18, 2026. They also discuss automatic temperature controls and fire alarm systems for the Department of Public Property.

Public Relations and Pest Control Bid Reviews

27:40 - 34:46

The council reviews public relations agency bids, including a contract for Forward Concepts, and clarifies details on pest control and transcription services. Various unit price bids and company names are read into the record.

Introduction of Exhibit 1

34:46 - 35:16

A motion is made and seconded to introduce Exhibit 1, which contains a memorandum. The council confirms the completion of the preopening minutes.

Motion to Refer Bids and Roll Call Vote

35:16 - 37:08

A motion is made to refer the bids and review actions in section C. A roll call vote is conducted, and the motion carries with seven ayes and four absent.

Unknown

19:48 - 20:08

Afternoon, ma'am. Good Good afternoon. Council president Rachel Miller is absent. Councilman John Donzells is absent. Councilwoman O'Brien is absent.

Unknown

20:08 - 20:15

Zach Sveria? Elaine Richards? Present. Joseph DeFina? Patricia Coyne Faith?

Unknown

20:15 - 20:22

Present. Shamari Husband? Present. John Arzuranian? Dante Bellini?

Unknown

20:22 - 20:28

Present. Tyrell Stevens is absent. We have eight present. Four absent. We have a form.

Unknown

20:28 - 20:31

I'd like to entertain a motion to

Unknown

21:24 - 21:33

$29,500. I have two department of parks. Site improvements

Unknown

21:33 - 21:34

at Billy Taylor Park.

Unknown

21:34 - 21:35

Two minutes.

Unknown

21:59 - 22:02

We bought masonry construction, $830,000.

Unknown

22:17 - 22:52

Hecatec Corporation, $648,500. Animal compartment, Parks. Yep. Tree maintenance 2026. Reservice, $24,350.

Unknown

22:53 - 24:36

Item for our province police department transcription to one year renewal option. One day. Transcription plus, and that's a unit.

Unknown

24:39 - 24:42

Five, this has been a public property. Rebid and created custom management.

Unknown

24:44 - 24:44

Yes.

Unknown

25:34 - 26:20

Modern theft services unit price bid. Prestige Pest Solutions of New England, unit tested. Sector carry pest control. Six, public property, elevator maintenance, repair, and asset management services at your contract.

Unknown

26:20 - 26:22

We said it has been sent to May 18.

Unknown

26:23 - 26:30

Item seven, Event equipment rentals and services, three year contract with a two one year options.

Unknown

26:30 - 26:34

Resident also being extended to 05/18/2026.

Unknown

26:34 - 26:37

Department of Public Property, fire alarm,

Unknown

27:40 - 29:06

Automatic temperature controls and unit press bid. Item 12, Wallace C. Flatwood, public relation agency. Express. Advice advocacy solutions, 48,000 it's $48,000.

Unknown

29:06 - 30:24

$4,000. Ask the name web company. For a name that you're pressing.

Unknown

31:17 - 31:19

Files company, Inc. Unit posted.

Unknown

32:29 - 33:13

Yes. You know. It's for pest control. So item five has orbit. Anyone pest control?

Unknown

33:47 - 34:32

It's for transit transcription services item four. For infraware infraware. You know how to start it. Public relations.

Unknown

34:37 - 34:45

Forward concepts. $70,000. Well, madam, is there something else we need to enter? Yes.

Unknown

34:46 - 34:55

Just exhibit one with some memo. We're sending I remember anything. Nope. So I need to have anybody go? No.

Unknown

34:55 - 35:14

I'm just a motion and a second. Yeah. Motion to interest now. Exhibit number one. I'm sorry.

Unknown

35:14 - 35:16

This complete preopening minutes.

Unknown

35:16 - 35:48

I'd like to entertain a motion to refer the bid. To entertain a motion to review the action that's in section c.

Unknown

36:36 - 36:48

Aye. Council president Miller is absent. Councilman Gonzales is absent. Councilman Gonzales is Aye. Jane Richards?

Unknown

36:48 - 36:53

Aye. Joseph Topina? Aye. Patricia Quanfaith? Aye.

Unknown

36:54 - 36:59

Shamar and husband? Aye. John Arzmanian? Aye. Dante Bellini?

Unknown

37:00 - 37:08

Farrell Stevens is absent. We have seven ayes on four absent. The motion carries. The matters