Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, March 23, 2026-2:00PM

March 23, 2026

Call to Order and Roll Call

20:33 - 21:15

The meeting of the Providence Board of Contracts and Supply is called to order, and roll call is taken to establish a quorum. Seven members are present and five are absent.

Election of Chairperson

21:15 - 21:29

A motion is made and seconded to elect a chairperson for the meeting. The motion passes unanimously.

Motion to Open Bids (Section B)

21:29 - 21:39

The board entertains a motion to proceed to Section B of the agenda for the opening of bids. The motion is seconded and approved by the members.

Section B, Item 1: Actuarial Services

21:39 - 24:17

The board opens bids for a three-year contract for actuarial services for the Office of the Internal Auditor. Three bids are received and recorded from US Consulting Group, Halton Partners, and the Seener Company.

Section B, Item 2: Cavarro Park Site Improvements

24:17 - 25:53

Bids are opened for site improvements at Cavarro Park for the Department of Parks. Four bids are received from Yardworks Inc, DuBond Masonry, Zytec Corporation, and Lucena Brothers Inc.

Section B, Item 3: Gano Street Park Site Improvements

25:53 - 28:55

The board opens bids for the rebid of site improvements at Gano Street Park for the Department of Parks. Four bids are submitted by Mill City Construction, Yardworks, Zytec Corporation, and Lucena Brothers.

Section B, Item 4: Integrated Pest Management Services

28:55 - 31:35

Bids are opened for a one-year contract with two one-year renewal options for integrated pest management services. Five bids are received from various companies including Modern Pest Control, Budget Termite and Pest Control, Insecto, and Prestige Pest Solutions.

Section B, Item 5: Roof Procurement

31:35 - 31:43

The board notes that the roof procurement project at Branch Ave and North Main Street has been extended. The extension is set until April 6, 2026.

Section B, Item 6: Large Truck Repair and Maintenance

31:43 - 32:59

Bids are opened for a one-year contract with two one-year renewal options for large truck repair and maintenance services. Bids are received from Complete Fast, Kenworth Northeast, and S and D Auto and Truck LLC.

Section B, Item 7: Towing Services for Abandoned Vehicles

32:59 - 33:33

Bids are opened for a one-year contract with two one-year renewal options for towing services for abandoned vehicles. Only one bid is received, which is from Dave's Towing Service.

Section B, Item 8: Legal Services

33:33 - 35:21

Bids are opened for a three-year contract with two one-year options for legal services related to the Providence Redevelopment Agency. Two bids are received from Adler Pollock & Sheehan and Locke Lord LLP.

Section B, Item 9: On-Call Mechanical, Electrical, Plumbing Services

35:21 - 36:48

The board addresses on-call mechanical, electrical, and plumbing services for a three-year contract with two one-year options. A motion is made to move or table this item.

Section B, Item 10: Department of Public Works Item

36:48 - 36:58

The board addresses Item 10 regarding the Department of Public Works. It is noted that this item has been on the agenda so far with notice.

Referral of Bids to Departments

36:58 - 37:11

The chairperson entertains a motion to refer all opened bids to their respective departments for review. The motion is seconded and approved unanimously.

Section C: Advertisements

37:11 - 37:34

The board moves to Section C and votes to approve the advertisements listed in this section. The motion is seconded and approved by the members.

Section A: Review and Approval of Items 1-27

37:34 - 38:41

The board moves to Section A to review and approve items one through 27. A roll call vote is conducted, and the motion to approve the items carries with six ayes, one nay, and five absent.

Section D: Approval of Minutes

38:41 - 39:23

The board moves to Section D to review and approve the minutes from the March 9 meeting. The motion to approve the minutes, with Director Richards abstaining, is seconded and passed.

Adjournment

39:23 - 39:33

A motion is made and seconded to adjourn the meeting. The motion passes unanimously, and the meeting is adjourned.

Unknown

20:33 - 20:51

Good afternoon. Welcome to the city of Providence Board of Contracts and Supply meeting of Monday. Council president Miller is absent. Councilman is absent. Councilwoman Ryan is absent.

Unknown

20:51 - 20:56

Sarah Silveria? Present. Elaine Richards? Present. Joseph Tadena?

Unknown

20:56 - 21:02

Present. Patricia Quinn Fey? Present. Shimari Husband? Present.

Unknown

21:02 - 21:14

Don Arzanian is absent. Dante Bellini? Present. Tyrell Stevens is absent. We have seven present, five absent.

Unknown

21:14 - 21:15

We have a quorum.

Unknown

21:15 - 21:18

Okay. I'd like to entertain a motion to elect myself chairperson of this meeting.

Unknown

21:18 - 21:23

So moved. Second. Motion made by director DePina, seconded by director Richards. All in favor? Aye.

Unknown

21:24 - 21:34

All opposed? The ayes have it. Please let the record reflect that we're joined today by Michael, please see deputy city solicitor. So noted. I'd to entertain a motion to go to section b, opening of bids.

Unknown

21:34 - 21:39

So moved. Second. Motion made by director Richards, seconded by treasurer husband. All in favor? Aye.

Unknown

21:39 - 21:50

All opposed? I have it. Section b, opening of bids. Item one, office of the infertile auditor. Actuarial services for a three year contract with two one year Three bids.

Unknown

21:50 - 23:37

Three bids. I'm US consulting group. So I don't mind. This is a unit pack that they get on each piece of the Okay. Halton partners, $101,168,250, not inclusive of ad hoc.

Unknown

24:17 - 25:53

The senior company. This is also a unit price event. Right. Item two, Department of Parks site improvement at Cavarro Park. What is?

Unknown

25:53 - 27:19

For bids. Yardworks Inc, $1,705,000. DuBond Masonry, $924,353. By tax preparations, dollars 1,097,800. Lucena Brothers Inc, $1,139,400 Department of Parks, rebid site improvements at Gano Street Park?

Unknown

27:20 - 28:49

Four beds. Four beds. Mill City Construction, $995,448. Period works $8,750,000. Zytec Corporation, $498,800.

Unknown

28:55 - 30:14

And the Seener Brothers, dollars 665,433. Item four, Department of Public Property, Integrated Pest Management Services, one year contract with two one year renewal options. Five, please. Modern and pest control surfaces, $2,185. Budget, termite, and pest control, Inc.

Unknown

30:14 - 31:33

Should be determined. Insecto carrier, l l d. You're not. I think there's a thinking about solutions, you know, PressFit. Prestige Pest Solutions of New England, unit Brentwood.

Unknown

31:35 - 31:38

Department of Public Property, roof procurement at Branch Ave, and North Main Street.

Unknown

31:39 - 31:43

These items have been extended until 04/06/2026. Yeah.

Unknown

31:43 - 32:20

Item six, Department of Public Property, large truck repair and maintenance services, one year contract with two one year renewal options. Rebids. Rebids. Complete faster, eight. $150 an hour.

Unknown

32:59 - 33:33

It can work Northeast. That's the unit has bids. S and D Auto and Truck LLC, 175 per hour for labor. Item seven, Department of Public Works, towing services for abandoned vehicles, one year contract with two one year renewal options. In bids.

Unknown

33:33 - 35:05

In Dave's Towing Service. I don't need Providence redevelopment agency. Legal services related to the Providence redevelopment agency. Three, your contractor two, your options to Do this. To this.

Unknown

35:21 - 36:44

The subtle browning a lot. You know, press bid. That lost associates. Item nine, department of public property. On call, mechanical, electrical, plumbing services, three year contract to a two year options.

Unknown

36:44 - 36:48

Yeah. Will move into this item. I'm friendly to us.

Unknown

36:48 - 36:51

K. Item 10, department of public works. Us. No.

Unknown

36:53 - 36:57

This item also have been on the agenda so far, notice.

Unknown

36:58 - 37:03

K. This completes the opening of bids. I'd like to enter oh, I'm sorry. I'd already opened our bids. No.

Unknown

37:03 - 37:11

Okay. I'd like to entertain a motion to refer all the bids to the next works office. So moved. Second. Motion made by director DePina, seconded by director Richards.

Unknown

37:11 - 37:17

All in favor? Aye. Closed. The ayes have it. I'd like to entertain a motion to move to section c, advertisements.

Unknown

37:17 - 37:22

So moved. Second. Motion made by director Richard, seconded by director Herffin. All in favor? Aye.

Unknown

37:22 - 37:31

All opposed? The ayes have it. I'd like to entertain a motion to approve the advertisements in section c. So moved. Second.

Unknown

37:31 - 37:40

Motion made by husband, seconded by director Richards. All in favor? Aye. All four of the ayes have it. I'd like to entertain a motion to go to section a for review.

Unknown

37:40 - 37:44

So moved. Second. Motion made by director Dapena, seconded by director Richards. All in favor? Aye.

Unknown

37:44 - 37:58

Opposed? Guys have it. Treasurer, do you have any items you'd like to I'd like to entertain a motion to approve items one through 27 in section a and a roll for all votes. So moved. Second.

Unknown

37:59 - 38:10

Motion made by director Richard, seconded by director Moline. Hearing no objections, non improper roll call, please. Courtney Hopkins? Aye. Council president Miller is absent.

Unknown

38:12 - 38:21

Councilman Valentalls is absent. Councilor Lyon is absent. Sarah Silveria? Aye. Elaine Richards?

Unknown

38:21 - 38:26

Aye. Joseph Zapina? Aye. Patricia Pointe Faith? Aye.

Unknown

38:27 - 38:33

Jamari, husband? Aye. John Ardmanian is absent. Dante Bellini?

Unknown

38:33 - 38:33

Aye.

Unknown

38:34 - 38:41

Kyle Stevens is absent. You have six ayes, one nay, five absent. Motion carries.

Unknown

38:41 - 38:42

The matters are approved. I'd like

Unknown

38:42 - 38:51

to entertain one more thing to go to section d approval on that. So moved. Second. Motion made by director Bligand, seconded by treasurer. Husband, all in favor?

Unknown

38:51 - 38:59

Aye. All opposed? Yeah. Have it. The board has been provided a copy of their packet for of the meetings from the March 9 for contact and supply meeting.

Unknown

38:59 - 39:16

Are there any edits or corrections here now? I have seen them. Okay. I'd like to entertain a motion to approve the minutes Monday, March 9, Board of Public Act and Supply with Director Richards abstaining. I motion to approve.

Unknown

39:16 - 39:23

Second. Motion made by Director Drapina, second by director Huffman. All in favor? Aye. All opposed, the ayes have it.

Unknown

39:23 - 39:30

I'd like to entertain. Moved. Second. Motion made by director Bellini, seconded by director Huffman. All in favor?

Unknown

39:30 - 39:33

Aye. All notice? She has half of this meeting.