Back to Providence Board of Contract & Supply

Providence Board of Contract & Supply-Monday, January 12, 2026-2:00 PM

January 12, 2026

Call to Order and Roll Call

10:01 - 10:46

The meeting is called to order, and a roll call is conducted to establish a quorum. Nine members are present and three are absent.

Election of Chairperson

10:46 - 10:56

A motion is made and seconded to elect a chairperson for the meeting. The motion passes unanimously.

Motion to Proceed to Section B (Opening of Bids)

10:56 - 11:16

The board votes to transition to Section B of the agenda to begin the opening of bids. The motion is approved unanimously.

Section B - Opening of Bids

11:16 - 23:09

The board opens and reads bids for various city projects, including park improvements, planning services, police equipment, school facility repairs, and sustainability consulting. Bids are received and recorded from multiple vendors across nine distinct items.

Motion to Refer Bids to the Clerk's Office

23:09 - 23:21

A motion is made and seconded to refer all opened bids to the clerk's office for review. The motion is approved by a voice vote.

Motion to Proceed to Section C (Advertisement)

23:21 - 23:49

The board entertains and approves a motion to move to Section C of the agenda regarding advertisements. The motion passes without objection.

Motion to Proceed to Section A (Review) and Discussion

23:49 - 24:28

The board moves to Section A for review, where members briefly discuss the status of a Spanish study draft. It is noted that a new draft is expected to be shared in February.

Approval of Section A Items (Items 1-16)

24:28 - 25:13

A motion is made to approve items 1 through 16 in Section A via a roll call vote. The motion carries with eight ayes, one nay, and three absent.

Motion to Proceed to Section D (Approval)

25:13 - 25:22

The board votes to transition to Section D of the agenda for final approvals. The motion is approved unanimously.

Approval of Minutes

25:22 - 25:42

The board reviews and votes to approve the minutes from the previous meeting held on Monday, December 29. The motion passes unanimously.

Adjournment

25:42 - 25:52

A motion to adjourn the meeting is made, seconded, and approved. The meeting is officially adjourned.

Speaker 0

10:01 - 10:02

And she would have left now.

Speaker 1

10:02 - 10:21

Yeah. I'm really sorry. Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting of Monday, 01/12/2026. Madam Chair, could you please follow-up?

Speaker 2

10:21 - 10:24

Courtney Hawkins? Present. Kyle Delgada?

Speaker 0

10:24 - 10:24

Present.

Speaker 2

10:25 - 10:33

Councilman Gonzalez is absent. Councilwoman Ryan is absent. Sarah Silveria? Elaine Richards? Present.

Speaker 2

10:33 - 10:35

Joseph DePina? Present.

Speaker 1

10:35 - 10:37

Patricia Coyne Bay? Present.

Speaker 2

10:37 - 10:41

Tremari Hudson? Present. John Arzaminian? Present. Tory Martone?

Speaker 2

10:41 - 10:46

Present. Tyrell Stevens is absent. You have nine present and three absent.

Speaker 0

10:46 - 10:47

You have a forum. I'd like

Speaker 1

10:47 - 10:50

to entertain a motion to elect myself there for someone today.

Speaker 0

10:50 - 10:50

So moved.

Speaker 1

10:50 - 10:54

Second, motion made by director Bettina, seconded by director Richards.

Speaker 0

10:54 - 10:56

All in favor? Aye. All vote.

Speaker 1

10:56 - 11:06

The ayes have it. Please let the record look like that we're joined today by Mitchell's Quincy deputy city's law auditor. So noted. I'd like to entertain a motion to go to

Speaker 0

11:06 - 11:09

section b opening of this. Seconded.

Speaker 1

11:09 - 11:15

Motion made by director Richard, seconded by director Delgado, all in favor. Aye. All opposed. Yeah. I have it.

Speaker 1

11:16 - 11:48

Section b opening of it. Item one, city council office. Rebid Ward 9, design build, socket, hit ref reef consented gateway funds. Okay. Zaco corporate Zaco Construction, $138,338.

Speaker 0

12:03 - 12:04

Okay.

Speaker 1

12:14 - 12:20

And anchors away together. $20,737.95.

Speaker 0

12:23 - 12:24

Is it 27?

Speaker 1

12:25 - 13:02

Item two, department of park. Street tree planting site and profit installation spring twenty twenty fifth. Two beds. Two beds. Northeastern trees, $60,850.

Speaker 1

13:18 - 13:30

Greenview Tree Service, $49,950. Item three, department of planning and development, design, and engineering for Northeast Corridor in six months.

Speaker 0

13:30 - 13:32

They're assisting six, please.

Speaker 1

15:04 - 16:55

It's engineers. And tools in. Are the BL companies? Peri Corporation.

Speaker 0

17:00 - 17:03

Pare, p a r e,

Speaker 1

17:09 - 17:30

and Bowen. Item four, Providence Police Department. Go back super heavy duty self loading wheel. Daniel Hayes. Item five, Department of Public and Property.

Speaker 1

17:30 - 18:32

Owners project manager phase four, private public school, private. All ears, breath of breathers. Three nine three hundred twenty thousand eight hundred dollars.

Speaker 0

18:32 - 18:39

That's the total base.

Speaker 1

18:48 - 20:10

Which is, I guess, point 83%. Left field. The proposed would be 1.81%, and the calculated fee, 2,894,004. The company, point 75% fee calculated at $8,662,500. Item six, department of public property roofing repair and maintenance services as needed for Providence School Facilities to your contract with two one year office.

Speaker 0

20:11 - 20:13

There's one day that's going forward.

Speaker 1

20:32 - 20:52

Patrick McKenna Roofing, unit pricing. Item seven, department of public property, carpentry services, the private pool facilities, open enrollment, three year contract of two one year. There are no bids to dismiss this as we. Item c, office of sustainability, community engagement, and equity consultant. Three.

Speaker 1

21:31 - 21:33

From GatherPoint strategy?

Speaker 0

21:34 - 21:36

34,000. Alright.

Speaker 1

21:38 - 22:27

34,925 doctors. Climate Thrive strategy, $34,980. Pacific Inc, $35,000.

Speaker 0

22:30 - 22:31

I have a

Speaker 1

22:31 - 23:06

nine department of public works interested suppliers. It's now. Are there any on markets? We don't. For item eight, applied economics clinic, $35,000.

Speaker 1

23:06 - 23:13

So item eight has four four. This completes the opening of bids. I'd like to entertain the motion to send the bids

Speaker 0

23:13 - 23:14

to the clerk's office. So moved.

Speaker 1

23:14 - 23:21

Second. Motion made by director DeFino, seconded by director Richard Bell in favor. Aye. All of those. The ayes have it.

Speaker 1

23:21 - 23:25

I'd like to entertain a motion to go to section c advertisement.

Speaker 2

23:25 - 23:25

So moved.

Speaker 0

23:42 - 23:42

Second.

Speaker 1

23:42 - 23:49

Motion made by director Richards, seconded by treasurer Huffton. All in favor? Aye. All opposed? You guys have it.

Speaker 1

23:49 - 23:52

I'd like to entertain a motion to go to section a for review.

Speaker 0

23:52 - 23:53

So moved.

Speaker 1

23:53 - 23:59

Second, motion made by director Delgado speaking it by director Richards. All in favor? Aye. Aye. All else?

Speaker 1

23:59 - 24:03

Your has had it. Doctor. Adelta, do have any items you'd like to

Speaker 0

24:04 - 24:05

No. Thank you, chairwoman.

Speaker 1

24:05 - 24:07

Not a favor. Do you have any items you'd like to?