Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, November 3, 2025-2:00 PM

November 03, 2025

Call to Order and Roll Call

14:49 - 15:36

The meeting is called to order, and the clerk conducts a roll call of the board members. A quorum is established with nine members present and three absent.

Election of Chairperson

15:36 - 15:47

A motion is made and seconded to elect the current speaker as chairperson. The motion passes unanimously, and the presence of the deputy city solicitor is noted.

Motion to Proceed to Section B (Opening of Bids)

15:47 - 16:02

The board votes to transition to Section B of the agenda to begin opening bids. The motion is approved unanimously.

Section B: Opening of Bids

16:02 - 52:05

The board opens and reads bids for various city departments, including housing, parks, planning, police, public property, water supply, and public works. This includes items 1 through 16, as well as several unmarked bids that are matched to their respective items.

Bid Protest and Addition to Section B

52:05 - 54:40

The board reviews a bid protest regarding a late submission by Access and Care Recovery Home due to building navigation confusion. The board votes to accept and open the bid, adding it to the record for Item 3.

Motion to Refer Bids to Clerk's Office

54:40 - 54:55

Following the completion of bid openings, a motion is made to refer all received bids to the clerk's office. The motion is seconded and approved by the board.

Motion to Proceed to Section C (Advertisements)

54:55 - 55:03

The board entertains and approves a motion to transition to Section C of the agenda. The motion passes without opposition.

Approval of Section C Advertisements

55:03 - 55:19

A motion is made to approve the advertisements listed in Section C of the agenda. The motion is seconded and approved by the board.

Motion to Proceed to Section A (Review)

55:19 - 55:32

The board votes to transition to Section A of the agenda for the review of recommendations and awards. The motion is approved unanimously.

Section A: Review of Recommendations

55:32 - 01:03:26

Board members review and discuss several items in Section A, including park masonry work, snowplowing services, salt storage lease agreements, and bridge closure costs for Independence Day. Representatives from relevant departments provide explanations and answer questions regarding the recommendations.

Approval of Section A Items

01:03:26 - 01:04:24

A motion is made to approve items 1 through 17 in Section A via a roll call vote. The motion carries with eight ayes, one nay, and two absent.

Motion to Proceed to Section D (Approval of Minutes)

01:04:24 - 01:04:36

The board votes to transition to Section D of the agenda to address the approval of previous meeting minutes. The motion is approved.

Amendment to the Minutes

01:04:36 - 01:05:00

A motion is made and approved to amend the minutes of the previous meeting to reflect the addition of the Access and Care Recovery Home bid. The amendment is adopted without opposition.

Approval of Minutes as Amended

01:05:00 - 01:05:16

The board votes to approve the minutes for the meeting held on Monday, October 20, 2025, as amended. The motion is seconded and approved.

Adjournment

01:05:16 - 01:05:25

A motion is made and seconded to adjourn the meeting. The motion passes unanimously, and the meeting is adjourned.

Speaker 0

14:49 - 15:09

Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting Monday, 11/03/2025. Madam clerk, will you please call the roll?

Speaker 1

15:09 - 15:12

Courtney Hawkins? Present. Kyle Delgado?

Speaker 2

15:12 - 15:13

Present.

Speaker 1

15:13 - 15:21

Councilman Gonsalves is absent. Councilwoman Ryan is absent. Sarah Silvera? Present. Elaine Richards?

Speaker 1

15:21 - 15:23

Present. Joseph Dipina?

Speaker 2

15:23 - 15:23

Present. Patricia

Speaker 1

15:24 - 15:27

Quinn Fey? Present. Shamari Husband?

Speaker 2

15:27 - 15:27

Present.

Speaker 1

15:27 - 15:33

John Arzemanian. Present. Dante Bellini. Present. Tyrell Stevens is absent.

Speaker 1

15:33 - 15:36

You have nine present and three absent. You have four.

Speaker 0

15:36 - 15:39

I'd like to entertain a motion to elect myself chairperson.

Speaker 3

15:39 - 15:39

Moved.

Speaker 0

15:39 - 15:43

Second. Motion made by director DePina, seconded by director Richards. All in favor?

Speaker 4

15:43 - 15:44

Aye.

Speaker 0

15:44 - 15:55

All opposed? The ayes have it. Please let the record reflect that we're joined today by Michael Plessy, deputy city solicitor. So noted. I'd like to entertain a motion to go to section b, opening of bids.

Speaker 2

15:55 - 15:56

So moved.

Speaker 0

15:56 - 16:02

Second. Motion made by director Bellini, seconded by director Richards. All in favor? Aye. All opposed?

Speaker 0

16:02 - 16:14

The ayes have it. Section b, opening of bids. Item one, department of housing and human services, innovative recovery supports two point o, one year contract with two one year extension. Three bids. Three bids.

Speaker 0

17:01 - 18:01

History community action program. There isn't a fair bit amount here. Rhode Island communities for addiction recovery efforts, $113,170. Integrative Healthcare Solutions, $124,960. Item two, Department of Housing and Human Services, neighbors seeking seeking recovery mini grant program administration.

Speaker 0

18:01 - 18:27

One bid. One bid. Projects Weber renew one I'm sorry. $74,657. Item three, Department of Housing and Human Services scaling and sustaining safer use, reducing overdose and substance related harms.

Speaker 0

18:27 - 19:33

Two beds. Two beds. Organizing Community Corps. $60,000. Project Weber renew, $58,502.

Speaker 0

19:35 - 20:23

Item four, department of parks. Rebid refrigeration service agreement city center rate for your contact. One bid. One bid. North Star Refrigeration, $108,453.

Speaker 0

20:27 - 20:32

Item five, department notes, planning and development, design, and engineering for North Main Street corridor improvements.

Speaker 4

20:34 - 20:44

No bids. This solicitation is being rescinded while significant edits are made to the form of bid and will be redistributed out of the debate. K?

Speaker 0

20:44 - 20:55

Well, thank you. Don't drop it. Item six, department of planning and development, sidewalk, road, and drainage construction for safe streets projects. Seven Seven bids.

Speaker 1

20:55 - 20:58

And these are RFQs only. Okay.

Speaker 5

20:59 - 21:00

It's a RFQs.

Speaker 1

21:00 - 21:00

RFQs.

Speaker 2

21:32 - 21:33

I'm gonna try this.

Speaker 0

21:35 - 22:54

Recon Construction LLC. Lucina Brothers. Construction. Nerve Asset Improvement Company. Danbury Construction Company.

Speaker 0

23:04 - 23:36

Manafort Brothers Incorporated. NJH Lynch and Friends. Item seven, Providence Police Department, sound camera pilot program 2025, one year contract with two one year options. Three bids. Three bids.

Speaker 0

24:23 - 25:20

Synoptic smart mobility solutions. This is it would be a shared revenue model, 65%. Genoptix, 35% soon. Solutions. And then there's lease expense of 62,400 year one and 42,000 each of year two and year three.

Speaker 0

25:36 - 25:55

And American Tropic Solutions, 5,000 per month plus $7 per violation. Item eight, department of public property, municipal parking enforcement management system, five year contract with five one year options for renewal.

Speaker 4

25:55 - 25:56

Nine bids. Nine bids.

Speaker 0

26:25 - 28:25

And I'll fast forward, Anything? They didn't fill out the total amount for this. Looks like a unit a unit price depending on how many. Cardinal tracking, 88,881 annually, $4.08 444,400 five years of high year term. This is premium parking service.

Speaker 0

28:35 - 29:28

Okay. So the hardware is $90,000, and then $40,500 per year. Mudaxo traffic management, the unit price bid. IPT LLC doing business as Paylock. I proceed.

Speaker 0

29:28 - 30:26

$447,639 per year. IPS group unit preference. NTS Holdings Inc, NetTech Solutions, unit price bid.

Speaker 2

31:04 - 31:05

Okay.

Speaker 0

31:20 - 32:58

Oh, Kelly and Ryan with the unit press bid. American Traffic Solutions unit press bid. Item nine, department of public property, municipal red light and speed cameras, system five year contract with five one year options. Eight Eight bids. Global traffic group.

Speaker 0

32:59 - 34:39

Are you interested? Census Gaso USA unit, Preston. Genoptix Smart Mobility Solution. Speed estimated net $37,496,493. RevLite estimated net $16,919,912.

Speaker 0

35:05 - 38:29

Novoa Global unit price bid. Red Speed Maryland LLC, unit Griffin. Mudaxo Traffic Management is $23,811,656 total. Ultimate ultimate in unit tricuspid. BlueLine Solutions unit Brisbane.

Speaker 0

38:34 - 38:42

Item 10, apartment of public property on call fence and guardrail repairs and installation fiscal year '26, two year contract with two one year options.

Speaker 4

38:42 - 38:47

This item is being extended to December first twenty fifth twenty point five five.

Speaker 0

38:47 - 38:54

Okay. Thank you. Item 11, department of public property, Stenographic services, two year contract with two one year option.

Speaker 4

38:54 - 38:58

This item is also being extended to 12/01/2025.

Speaker 0

38:59 - 39:06

Item 12, department of public works. Capital code, sewage pump generator, preventative maintenance, one year contract with who won your options.

Speaker 4

39:06 - 39:07

One bid. One bid.

Speaker 0

39:47 - 40:01

Delta Electro Power, and it's a unit price bid. Item 13, water supply board purchase of a new dump

Speaker 3

40:01 - 40:02

truck. Fixed. Fixed.

Speaker 0

40:54 - 41:01

One Notion distribution, $214,989.