Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, October 6, 2025-2:00 PM

October 06, 2025

Call to Order and Roll Call

14:50 - 15:27

The meeting of the City of Providence Board of Contract and Supply is called to order. A roll call is conducted, establishing that eight members are present and four are absent.

Election of Chairperson

15:27 - 15:50

A motion is made and seconded to appoint the speaker as the chairperson of the meeting. The motion passes unanimously, and the presence of deputy city solicitor Michael Khaleesi is noted.

Motion to Proceed to Section B: Opening of Bids

15:50 - 16:04

A motion is made and approved to transition the meeting to Section B of the agenda. This section involves the formal opening of submitted bids.

Section B: Opening of Bids (Items 1-11)

16:04 - 31:28

The Board opens and reads bids for various municipal contracts, including postpartum care, dog training, ammunition, school project management, and winter road supplies. Several items with no bids are slated for readvertisement, while others are extended or kept on the agenda.

Referral of Bids and Motion to Proceed to Section C

31:28 - 31:45

A motion is approved to refer all opened bids to the city clerk's office for review. The Board then votes to transition to Section C of the agenda.

Discussion on Section B, Item 5 Evaluation Process

31:45 - 32:56

A board member inquires about the evaluation process for technical proposals submitted for the school project manager contract (Item 5). It is clarified that an evaluation committee will review the qualifications and portfolios of the bidders.

Section C: Approval of Advertisements

32:56 - 33:20

The Board approves a motion to move to Section C and authorize the advertisements listed. This includes the readvertisement of Items 1 and 6 from Section B.

Section A: Bid Protest and Continuance of Item 1

33:20 - 34:04

The Board votes to enter Section A for review and enters a bid protest for Item 1 into the record. A motion is then approved to continue Item 1 to a future meeting.

Discussion on Section A, Item 21: Community Electricity Supply

34:04 - 37:47

Kevin Profton, Acting Director of Sustainability, explains the community electricity aggregation program and the contract renewal with NextEra Energy. He highlights that the program aims to provide competitive, lower electricity rates and increase renewable energy use for residents.

Roll Call Vote on Section A Items

37:47 - 38:39

The Board conducts a roll call vote to continue Item 1 and approve Items 2 through 22 in Section A. The motion passes with eight votes in favor and four members absent.

Section D: Approval of Minutes

38:39 - 39:00

The Board votes to transition to Section D of the agenda. A motion is then approved to accept the minutes from the previous meeting held on September 22, 2025.

Adjournment

39:00 - 39:18

A motion to adjourn the meeting is made, seconded, and unanimously approved by the Board. The meeting is officially concluded at 2358 seconds.

Speaker 0

14:50 - 14:58

Good afternoon, everybody. Welcome to the City of Providence Board of Contract and Supply meeting for Monday, 10/06/2025. Madam clerk, will you please call the roll? Courtney

Speaker 1

14:58 - 15:02

Hopkins. Present. Kyle Delgado.

Speaker 2

15:02 - 15:02

Present.

Speaker 1

15:03 - 15:12

Councilman Gonsalves is absent. Councilwoman Ryan is absent. Crystal Lindber. Present. Elaine Richards.

Speaker 1

15:12 - 15:16

Present. Joseph Dekina. Present. Patricia Twain Bay. Present.

Speaker 1

15:16 - 15:22

Shumari, husband. Lance, absent. John Arzaminian? Yes. Dante Bellini?

Speaker 1

15:22 - 15:27

Present. Tyrell Steven is is absent. You have eight present and four absent. You have four.

Speaker 0

15:27 - 15:32

Thank you very much, madam chair. I'd like to entertain a motion to up myself as chairperson of this meeting. So moved.

Speaker 2

15:32 - 15:33

Second.

Speaker 0

15:33 - 15:50

Motion made by deputy commissioner Richard, second by controller Bellini. All those in favor, please say aye. Aye. The ayes have it. Madam chair madam clerk, I'd like to let the record reflect that we're joined today by mister Michael Khaleesi, deputy city solicitor, Thank you very much.

Speaker 0

15:50 - 15:54

I'd now like to entertain a motion to move, to move to section b, opening of bids.

Speaker 1

15:55 - 15:56

So move. Very important.

Speaker 0

15:56 - 16:03

Motion made by deputy commissioner Richard, second by director Pointe Vague. All those in favor, please say aye. Aye. The ayes have it. Section b, opening of bids.

Speaker 0

16:04 - 16:13

Item number one, Department of Housing and Human Services, postpartum care for equitable maternal health outcomes, one year contract with two one year options for renewal.

Speaker 1

16:13 - 16:15

There are no bids. This item will be readvertising.

Speaker 0

16:15 - 16:29

Thank you very much. We'll be readvertising item number one. Item number two, in shelter or Providence Police Department, in shelter dog trainer slash evaluator for Providence Animal Control, three year contract with two one year options to renew.

Speaker 1

16:29 - 16:29

One bid.

Speaker 0

16:29 - 17:01

There is one bid for item number two. The bidder is Training Tails LLC, and they have bid $130 per hour. Item number three, Providence Police Department purchase of ammunition and supplies fiscal twenty six.

Speaker 1

17:01 - 17:02

Five bids.

Speaker 0

17:02 - 18:29

Five bids for item number three. The first bidder is Hutton Tactical Arms and Ammo LLC, and they have bid $157,480. Second bidder is Thomas J. Morris the third, and their bid is a unit price for

Speaker 1

18:29 - 18:32

a total of $112,409.

Speaker 2

18:45 - 18:46

Yeah.

Speaker 0

18:47 - 20:12

The third bidder is Brian Hart LLC, and they have provided a unit price bid. The next bidder is Ares Integrated Resources LLC who provided a unit price bid. The next bidder is Jerick Brothers Inc, and their bid is $126,909. Item number four, department of public property, municipal facility roof replacement at 552 Academy Ave, Providence, Rhode Island 02908. It's estimated today until 10/20/2025.

Speaker 0

20:12 - 20:22

Thank you very much. We will be extending item number four. Item number five, Department of Public Property. Owners project manager phase four Providence Public Schools project.

Speaker 1

20:22 - 20:23

Nine bids.

Speaker 0

20:23 - 20:25

There are nine bids.

Speaker 1

20:36 - 20:40

These are just Yep. I think we just read the name of the company. Yes.

Speaker 0

20:41 - 21:09

The first bidder is Downs Construction. Yes. The next is, left field project management.

Speaker 1

21:12 - 21:18

We need to physically open them. Yeah. Yeah. I would say we would. And

Speaker 0

21:20 - 21:23

is there on this? There was wrapping on that.

Speaker 1

21:23 - 21:25

Can I have it?

Speaker 2

21:25 - 21:25

Oh, yeah.

Speaker 1

21:26 - 21:29

Of course. Thank you.

Speaker 0

21:30 - 21:33

So do you want me to uplift physically to open it up?

Speaker 3

21:36 - 21:38

Perfect. It's so easy.

Speaker 0

21:41 - 21:59

I just got all the tools. Okay. So the vendor the name of the firm bidding is Leftfield LLC, and it's saying technical proposal. Thank you, madam clerk. The next is Accenture Infrastructure and Capital Project LLC.

Speaker 1

22:47 - 22:59

Spare if you don't need to. We'll go from the back. Okay.

Speaker 0

23:05 - 23:05

Speaker 2

23:06 - 23:07

They're very yeah.

Speaker 1

23:07 - 23:09

Yeah. Is it the vert we agree? Okay. Yeah.

Speaker 0

23:10 - 23:13

The name of the net fitter is The Vertex Companies LLC.

Speaker 2

23:35 - 23:41

There you go. Let's see what it comes.

Speaker 0

23:42 - 24:21

K. The next bidder is Lauren Blonde PE. The name of the bidder was Lawrence Blonde. Oh, I'm sorry. Oh, the name of the entity is l oh, Libero Program and Construction Management PEPC.

Speaker 0

24:21 - 24:22

Thank you,

Speaker 1

24:24 - 24:34

Did you get that? K. Bitter. He was a bit better. Okay.

Speaker 0

24:34 - 25:34

The next bidder is Arcadis UFE. The next one is Colliers Project Leaders USA New England LLC. Prob City Group is the next bidder.

Speaker 2

25:39 - 25:40

Can you repeat that, please?

Speaker 0

25:40 - 25:41

Prob City Group.

Speaker 1

25:52 - 25:53

Speaker 0

25:53 - 26:07

And the final bidder is, Turner and Townsend, Harry's. Item number six, Department of Public Works lease land for sodium chloride storage.