Providence Board of Contract & Supply-Monday, August 25, 2025-2:00 PM

And welcome to the city of Providence Board of Contract and Supply meeting, Monday, 08/25/2025. I'm madam for, could you please call us?

Courtney Hawkins.

Present.

Kyle Delgado.

Present.

Councilman Gonsalves is absent. Councilwoman Anthony is absent. Sarah Silveria.

Present.

Elaine Richard.

Present.

Joseph Dakina.

Present.

Patricia Coyne Fade.

Present.

Shamari Husband.

Present.

John Arzmanian.

Present.

Dante Bellini.

Present.

Tyrell Stevens is absent. You have nine present and three absent. You have four.

I'd like to entertain a motion to elect myself chairperson of this meeting.

Second.

Motion made by director Richard, seconded by director Bellini. All in favor?

Aye.

All opposed? If not, please let the record reflect that we are joined today by my vote, please see deputy city solicitor. So noted. I'd like to entertain a motion to go to section b, opening of bids. So moved.

Second.

Motion made by director Delgado, seconded by director Richards all in favor?

Aye.

All those?

Aye.

Have it. Section b, opening of bids. Item one, Department of Housing and Human Services on call temporary relocation provider. Four year contract. All bids.

This item is being extended to line 8225. K. Item two, Department of Public Property Catering Congress open enrollment, one year contract with three one year options. All business items being dropped. K.

Alright. Yes. That completes section b. Like to entertain a motion to go to section c advertisements.

So moved.

Second.

Motion made by director Bellini, seconded by director Delgado. All in favor?

Aye.

All opposed. The ayes have it.

And I'd like to entertain a mosh oh, madam perk, do we have a walk on?

We do.

We have a walk on advertisement from the city solicitor's office for appraisal services for defensive litigation expiring 12/31/2026 with two one year options for renewal. This will be an open enrollment, and this will be beginning to open on 09/22/2025.

Okay. I'd like to entertain a motion to approve the advertisements in section c as well as the walk on advertisement from law departments. Second. Seconded. I'm sorry.

Motion moved by director the Pena, seconded by director Richards. All in favor? Aye. All of those? Yes.

I'd like an I'm gonna get a motion to go to section a for review.

Second.

The recommendation of, I think, T. Gay and Bond, the third lowest bidder here for the, the Cathedral Square by engineering process. Do everybody here from planning who could speak towards that? Hey, Jess. How's it going?

Just a quick question on, like, the evaluation, the technical evaluations that you guys had. No problem. Just if you can give us a rundown on the evaluation, I I see it in the the paperwork that there is a criteria, here that was a technical evaluation for, the bidders. And can you just run us through, like, how you guys scored this and how you guys arrived at the third lowest bidder here?

Can you ask before you start, can you just identify yourself with the I'm

Jess Lance, director of special projects for the planning department. So within the RFP, we have laid out our selection criteria that is available to anyone who's bidding on the project or looking at it. Really, what we look for heavily in our evaluation through these projects is the project approach and understanding. And once we get through that technical evaluation, we made through, you know, the project schedule breakdown, how the teams plan on approaching the project, and whether we feel like they have a good understanding of what we're looking for. We'll score them based on that.

And then as stated in the evaluation, there's if a firm has met the technical score, they'll come in for interviews. And then based on interviews, depending on, you know, how they're reacting to questions that were given, and making sure that we all know that we're working with them and really understand what they're looking for through the process. So that's the main, way that we evaluate these, and then, of course, cost comes into consideration as well. And so, you know, based on reading through the proposals, the interviews that we did, and making sure that everybody had all the forms, really were, making sure that they were responding to everything that that's how we got to tie a bond as our preferred.