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Providence Board of Contract & Supply-Monday, July 14, 2025-2:00 PM

July 14, 2025

Official record

From the minutes filed with the RI Secretary of State on July 28, 2025.

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Attendance

9 present · 2 absent

Present

Courtney Hawkins for Mayor Brett P. Smiley
Councilwoman Helen D. Anthony
Krystle Lindberg
Elaine Richards
Joseph DiPina for Ateesh Chanda
Patricia Coyne-Fague
Shomari Husband
John Arzoomanian
Cory Martone

Absent

Councilman John Goncalves
Ty’Relle Stephens

Recorded votes (10)

Motion to Elect Krystle Lindberg as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Ms. Hawkins for Mayor Smiley , Mr. Delgado for Council President Miller , Councilwoman Anthony , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Martone for Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. DiPina for Mr. Chanda

Aye (10)

Department of Public Property: Catering Service-Open Enrollment-One Year Contract with Three One Year Options

REFERRED BIDS TO CITY CLERK with Items #3, #4, #9, and #11 being Re-Advertised and Item #8 being Extended to July 28, 2025.

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Water Supply Board: Certified Serialization and Data Destruction of Hard Drives and SSDs Services

APPROVED FOR ADVERTISING with Items #3, #4, #9, and #11 from Opening of Bids to be Re-Advertised [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (10)

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Approval of items A1 - A38

APPROVED A1 - A38 [9 TO 1]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (9)

Nay (1)

Mr. Husband

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Mr. Husband · Seconded by Ms. Richards

Aye (10)

Approval of Minutes: June 30, 2025

APPROVED (WITH VOTE) [9 TO 0]

Moved by Mr. Delgado for Council President Miller · Seconded by Ms. Richards

Aye (9)

Ms. Hawkins for Mayor Smiley , Mr. Delgado for Council President Miller , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Martone for Mr. Bellini

Abstain (1)

Councilwoman Anthony

Motion to adjourn the meeting at 2:35 o'clock P.M

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Unknown

14:58 - 14:59

Ready, madam.

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15:00 - 15:00

That's Brandon.

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15:01 - 15:05

Here tomorrow. Okay. Yep. Good

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15:07 - 15:14

afternoon, everyone. Welcome to the city of Providence Board of Contract and Supply meeting for Monday, 07/14/2025. Madam clerk, will you please call the roll?

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15:14 - 15:17

Courtney Hopkins? Present. Kyle Delgado?

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15:17 - 15:18

Present.

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15:18 - 15:25

Councilwoman Anthony? Present. Councilman Gonzalez, it is absent. Crystal Limber? Present.

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15:26 - 15:32

Elaine Richards? Present. Joseph Dakina? Present. Patricia Coyneve?

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15:32 - 15:36

Present. Shamari husband? Present. John Arzomanian? Present.

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15:36 - 15:42

Corey Martone? Present. Tyrell Stevens is absent. You have 10 present and two absent. You have a quorum.

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15:42 - 15:46

Thank you very much, Vanquirk. I'd like to entertain a motion to elect myself as chairperson of this meeting.

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15:46 - 15:48

So moved. Seconded.

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15:48 - 15:59

Motion made by director Dapena, seconded by director Delgado. All those in favor, please say aye. Aye. The ayes have it. Madam Kirk, can we please let the record, reflect that we're joined today by mister Michael Colise, deputy city solicitor?

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15:59 - 16:12

So noted. Thank you very much. I'd now like to entertain a motion to move to section b, opening of bids. Second. Motion made by, deputy commissioner Richards, second by chief Dipina.

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16:12 - 16:26

All those in favor, please say aye. Aye. The ayes have it. Section b, item one, Providence Fire Department. Training and delivery of EMT and CPR recertification courses, three year contract with two with two one year options to renew.

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16:26 - 16:27

Three bids. There are

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16:27 - 17:15

three bids for item number one. The first sitter is, of the EMS training, and they have provided a unit price bid.

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17:29 - 17:31

Small. There we go. The

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17:33 - 18:11

second bidder is Educational Resource Group LLC, and they've provided a bid of $369,400 annually plus $22,000 by annually. And the third bidder is American Safety Programs and Training Inc, and they have provided a unit price bid. Item number two, Providence Fire Department online EMS recertification course, three year contract. Two bids. Two bids for item number two.

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18:37 - 19:25

The first bidder is Prodigy EMS, and they have provided a unit price fit. The second bidder is OBSA EMS training, and they have also provided a unit price bid. Item number three, Department of Housing and Human Services, on call temporary relocation provider for your contract. This item will be readvertising. Thank you, madam clerk.

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19:25 - 19:39

We'll be readvertising item number three. Item number four, Department of Housing and Human Services, licensed radon testing services for your contract. This item also has zero bids, and it will be readvertising. Thank you very much. We'll be readvertising item number four.

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19:39 - 19:46

Item number five, department of parks, playground improvements at George West Park. Five bids. Five bids for item number five.

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20:07 - 20:11

The first bidder is Greenview Tree Service LLC, and

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20:11 - 21:17

they have provided a bid of $644,000. The second bidder is Mill City Construction Inc, and they have provided a bid of $479,740. Third bidder is Peter Burfamen Pro Built Design, and they have provided a bid of $565,000. The fourth bidder is DuPont Masonry Construction LLC who has provided a bid of $482,390. And the fifth bidder for item number five is Spike Tech Corporation who is bid $499,336.

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21:17 - 22:28

Item number six, department of parks, street tree planting, spike prep, and installation, fall twenty twenty five, spring twenty twenty six. Three bids. There are three bids for item number six. The first bidder is Northeastern Tree Service b, and they have provided a bid of $150,100. The second bidder is Greenview Tree Service LLC, and they have bid $142,192.

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22:41 - 23:51

Third bidder is royal Regal Tree and Shrub Experts LLC, and they have bid $79,650.80. Item number seven, Department of Public Property purchase of one used buff, cactus, steer, or equivalent. There is one bid for item number seven. The bidder is Alta Equipment Company, and they have bid $68,500. Item number eight, department of public property cash vault services, one year contract with two one year options.

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23:51 - 23:52

There are no bids.

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23:52 - 24:08

This item will be extended to y twenty eight twenty Thank 20 you very much. Item number eight will be extended. Item number nine, water supply board, maintenance and repair services for electric gate operators, expires 06/3028 with a one year option. There are no bids that can be readvertised. Thank you very much.

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24:08 - 24:54

We'll be readvertising item number nine. Item number 10, water supply board, real estate appraisal services, expires 06/3030 with a two year option. Three bids. Three bids for item number 10. The first bidder is Indulco Appraisal Associate who bid $11,950.

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25:25 - 26:06

Second bidder is William T. Coyle Junior and Associates, and they have provided a unit price bid. The third bidder is Peter m Scottie and Associates, and they have also provided a unit price bid. Item number 11, water high board, real, purchase of trench shoring boxes. There are no bids because I don't really advertise.

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26:06 - 26:16

Thank you very much. We'll be readvertising item number 11. Item number 12, department of public property. Catering service, open enrollment, one year contract with three one year options.

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26:16 - 26:17

There are no visits. I have

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26:17 - 26:27

no available to final bonus. Thank you very much, madam clerk. This completes the opening of all bids. I'd like to entertain a motion to refer all bids to the city clerk's office.

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26:27 - 26:28

So moved.

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26:28 - 26:34

Second. Motion made by chief depenis. I've second by deputy commissioner Richards. All those in favor, please say aye.

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26:34 - 26:34

Aye.

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26:34 - 26:39

The ayes have it. I'd like to entertain a motion to move to section d, advertisements.

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26:40 - 26:41

So moved. Seconded.

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26:41 - 26:58

Motion made by deputy commissioner Richards, second by director Delgado. All those in favor, please say aye. Aye. The ayes have it. I would like to entertain a motion to approve the advertisements in section c as well as readvertising items number three, four, nine, and eleven from section b.

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26:58 - 27:04

Moved. Second. Motion made by chief Dapena, second by deputy commissioner Richards. All those in favor, please say aye. Aye.

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27:04 - 27:09

The ayes have it. I'd like to entertain a motion to move to section a for review. So moved.

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27:09 - 27:10

Seconded.

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27:10 - 27:21

Motion made by deputy commissioner Richards, second by director Delgado. All those in favor, please say aye. Aye. Alright. Members of the board of contract and supply, are there any items you would like to discuss on today's agenda?

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27:21 - 27:43

I have two. Hydrophobic. I'm just wondering if somebody can tell me what this project is. Just That's it from the lake on the boardwalk around the care that they're going to build out. Is it

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27:43 - 27:45

a new project or repair?

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27:46 - 27:47

Been on the list

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27:48 - 27:53

for a while. Yeah. Okay. And and it's being funded by A

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27:53 - 28:02

little bit of everything. It's it's funds. It's with funds. Okay. Five.

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28:03 - 28:04

Thank you.

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28:04 - 28:06

Can you just identify yourself for the record, please?