Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, May 19, 2025-2:00 PM

May 19, 2025

Call to Order and Roll Call

14:50 - 15:32

The meeting of the Board of Contract and Supply was called to order. A quorum was established with nine members present and three absent.

Election of Meeting Chairperson

15:32 - 15:52

A motion was made and approved to elect the presiding officer as chairperson for the meeting. The presence of the deputy city solicitor was also entered into the record.

Section B: Opening of Bids

15:52 - 38:08

The board opened and recorded bids for multiple department contracts including IT hardware, park improvements, public property services, and water supply equipment. Several items without bids or with extended deadlines were noted for re-advertisement or future meetings.

Section C: Advertisements and Referral of Bids

38:08 - 38:47

The board approved a motion to refer all opened bids to the clerk's office. Members then moved into Section C to authorize advertisements, including re-advertising items five and eighteen.

Section A: Review and Approval of Items 1 through 52

38:47 - 40:06

The board reviewed Section A and approved items 1 through 52 by roll call vote. Specific items 1, 13, 28, and 29 were designated for referral to the City Council.

Section D: Approval of Minutes

40:06 - 40:53

The board reviewed and approved the meeting minutes from the previous session held on May 5, 2025. Councilwoman Anthony noted an abstention on the vote.

Adjournment

40:53 - 41:12

A motion was made and seconded to adjourn the Board of Contract and Supply meeting. The motion was unanimously approved and the meeting was adjourned.

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14:50 - 15:07

Good afternoon. Welcome to the City of Providence Board of Contract and Supply Meeting, Monday, 05/19/2025. Ben and Brook Reed, please call the roll.

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15:07 - 15:15

Courtney Hopkins. Present. Council President Miller is absent. Councilman Gonsalves is absent. Councilwoman Anthony?

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15:15 - 15:19

Present. Sarah Silveria? Present. Elaine Richards? Present.

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15:19 - 15:24

Joseph DePina? Present. Patricia Foinfei. Present. Shamari, husband.

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15:24 - 15:28

Present. John Arzanian. Present. Dante Bellini. Present.

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15:28 - 15:32

Tyrell Stevens is absent. You have nine present and three absent. You have four.

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15:32 - 15:42

K. I'd like to entertain a motion to elect myself chairperson in this meeting. Moved. Second. Motion made by director Dapena, seconded by Victor Richards.

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15:42 - 15:51

All in favor? Aye. All opposed? Ayes have it. Please let the record reflect that we are joined today by Michael Felici, deputy city solicitor, so noted.

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15:52 - 16:02

I would like to entertain a motion to go to section b open lymph nodes. So moved. Second. Motion made by director Richard, seconded by director Bellini. All in favor?

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16:02 - 16:09

Aye. All opposed? Ayes have it. Madam Parks, do you have a amendment for this section?

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16:09 - 16:16

Yes. We'll need a motion to amend item number seven to read as is, but add the words open enrollment.

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16:18 - 16:20

Okay. And do I have a motion?

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16:21 - 16:22

Make that motion.

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16:23 - 16:29

Second. Motion made by director Bellini, seconded by the director of her husband. All in favor? Aye. All opposed?

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16:29 - 16:38

The ayes, draw it. Right. Item one, second b, Department of Housing and Human Services, temporary relocation services for your contact.

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16:38 - 16:41

This item has been dropped.

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16:41 - 16:48

Okay. Item two, information technology. Purchase of Fortinet hardware.

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16:49 - 16:51

This item is eight bits.

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16:51 - 18:33

Eight bits. Resdi Solutions, $60,320. PAG tech, $68,879.88. BIOLA open. DBA ICT resources.

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18:33 - 20:50

595-9453 Pajero LLC, $61,281.35. Astec computers, $61,683. V Prime Tech Inc, $60,087.24. Copina Labs Inc, $57,613.12. Southern Computer Warehouse, $59,154.49.

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20:51 - 21:20

Item three, Department of Parks. Last bed improvements at Josslyn Park. Two beds. Two beds. Site Tech Corporation, $747,550.

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21:28 - 22:18

Yardworth Inc, $515,000. Item four, departments of parks, Kenluth Lake, Boardwalk At Roger Williams Park. Four beds. Four beds. Bentley Builders LLC, $4,327,884.

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22:42 - 23:41

Construction Company Inc. $2,576,971.25. Yvonne Masonry Construction LLC, $2,900,000. Mill City Construction, $3,067,816. Item five, Department of Parks, refrigeration service agreement, city center rank for your contracts.

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23:41 - 23:44

No bids. This item will be re advertised. Okay.

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23:45 - 24:41

Item six, Department of Public Property, general contractor services for Elmwood Community Improvements. Rebiz. Rebiz. Rebound masonry construction, $1,124,000. Mill City Construction, $1,215,030.

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25:00 - 25:15

Bartone Service Company, $1,142,586. Item seven, Department of Public Property. Locksmith services two year contract with one year option to renew open enrollment.

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25:15 - 25:17

Two bids. Two bids.

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25:24 - 25:30

Chair, for the record, all open enrollments will remain on the agenda until further notice from the department. K. Thank you.

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25:46 - 26:09

ARG Locksmith, the unit pressed bid. Ellen Jackson.

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26:10 - 26:10

I don't know.

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26:10 - 26:28

Looks like a unit price bid. Number eight, Department of Public Property. Plumbing, fixtures, and supplies of blanket contracts, two year contracts with two one year options during your open enrollment. One bid. One bid.

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27:04 - 27:18

From Metropolitan Pipe and Supply Company, unit price fit. Item nine, Department of Public Property on fall HVAC maintenance repair and installation services. Two year contract with two one year options open enrollment. There are

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27:18 - 27:22

no bids, but this item will remain on the agenda until further notice.

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27:22 - 27:29

K. Item 10, department of public property, tennis and pickleball courts renovations at Nathan Bishop Middle School.

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27:30 - 27:33

It's heading to 06/02/2025.

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27:36 - 28:22

Item 11, Department of Public Property catering service open enrollment, one year contact with three one year options. One One bid? Patient ish LLC. Unit price bid. Item 12, Department of Public Property, OnCall Architectural Services for Providence Public School Projects.

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28:22 - 28:23

One year of contact.

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28:23 - 28:27

This item has been extended to 06/02/2025.

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28:28 - 30:44

K. Item 13, Department of Public Property, design and engineering services for phase two ride submission, Providence Schools. Two Two bids. Studio date, $605,000. This is Textron Architects.

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30:53 - 31:44

It looks like it's, like, feast fracture, so it it'll depend, like, a unit price on top. Item 14, Department of Public Works, street sweeping services, one year contact with one year option for you all. One bid. Ademco LLC. Oh, this is an RFQ.

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31:48 - 31:58

Item 15, Department of Recreation. Providence Recreation online platform for branded promotional items, one year contract with two one year options to renew.

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31:58 - 32:03

This item has been extended to 06/02/2025. Right.

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32:04 - 32:47

Item 16, water supply board. Scatter parts and services for instrumentation and PLC systems control expiring 06/30/2028 with two one year options. One bid. One bid. R R.

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32:47 - 32:56

E. Ericsson Company Inc. Unit price bid. Item 17, water supply board. Purchase a variant water pack impertinence.

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32:56 - 35:18

$5. 5¢. Ferguson Waterworth, unit Preston. Company Inc. Unit Press code.

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35:40 - 36:34

EJ Prescott Inc. Unit Prescott. The core and main LP unit five speed. Warwick Glenwater Works. Unit price, good.

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36:39 - 37:04

And I'm just gonna return back to item 14, the public works street sweeping services. Although it's this it says it's responding for a request for politicians, actually, an RFP, and the hourly rate they list is a $165 per hour. Item 18, water supply board. Purchase of 2025 Carlton 2012 wood chipper or equivalent.

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37:04 - 37:06

There are no bids. This item will be re advertised.

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37:07 - 37:10

Okay. Madam Cook, are there any unmarked bids?

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37:10 - 37:10

One unmarked.