Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, May 5, 2025-2:00 PM

May 05, 2025

Call to Order and Roll Call

15:14 - 16:01

The Board of Contract and Supply meeting was called to order. A quorum was established with nine members present and three absent.

Selection of Chairperson and Legal Counsel Introduction

16:01 - 16:20

The board approved a motion regarding the chairperson position for the meeting. The presence of Deputy City Solicitor Michael Pelosi was also formally noted on the record.

Section B: Opening of Bids

16:20 - 30:17

The board opened, reviewed, and extended bids across multiple departmental items including housing, parks, public property, and sustainability. A motion was subsequently passed to refer all submitted bids to the city clerk's office.

Section C: Advertisements

30:17 - 31:07

The board considered and approved the advertisements in Section C, including a walk-on advertisement for Providence Schools design and engineering services. The approval also encompassed the readvertisement of items seven and thirteen from Section B.

Section A: Review and Approval of Items 1-58

31:07 - 32:07

The board reviewed the procurement items listed under Section A with no objections raised. Items 1 through 58 were officially approved following a roll call vote.

Section D: Approval of Minutes

32:07 - 32:42

The board moved to Section D to consider the meeting minutes from the April 21, 2025 meeting. With no edits or corrections offered, the minutes were approved unanimously.

Adjournment

32:42 - 32:52

A motion to adjourn the meeting was introduced and seconded. The board voted in favor and concluded the meeting.

Unknown

15:14 - 15:35

Alright. I'm ready. Good afternoon. Welcome to the board of contract and supply meeting of Monday, 05/05/2025. Madam, call the roll.

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15:35 - 15:38

Courtney Hopkins. Present. Kyle Delgado.

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15:38 - 15:38

Present.

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15:39 - 15:47

Councilman Gonsalves is absent. Councilwoman Anthony is absent. Sarah Silveria? Present. Elaine Richards?

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15:47 - 15:48

Present. Joseph Dapina?

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15:48 - 15:49

Present.

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15:49 - 15:52

Patricia Coyne Fay? Present. Shamari, husband?

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15:52 - 15:53

Present.

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15:53 - 15:54

John Arzmanian?

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15:54 - 15:55

Present.

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15:55 - 15:56

Dante Bellini?

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15:56 - 15:56

Present.

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15:56 - 16:01

Tyrell Stevens is absent. You have nine present and three absent. You have a quad.

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16:01 - 16:11

I'd like to entertain and listen to the ex electorate soft chairperson. So moved. Second. Motion made by director Delgado, seconded by director Richards. All in favor?

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16:11 - 16:22

Aye. All opposed. The ayes have it. Please let the record reflect that we're joined today by Michael Pelosi, deputy city solicitor, so noted. I'd like to entertain a motion to go to section b opening of bids.

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16:22 - 16:28

So moved. Seconded. Motion made by director Bettina, seconded by director Delgado. All in favor? Aye.

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16:28 - 17:03

All opposed? You guys have it. Section b opening of bids item one, Department of Housing and Human Services, furnishing of windows and installation for your One bid. One bid. Venture Windows LLC, a unit price bid.

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17:03 - 17:51

Item two, Department of Housing and Human Services. Last analysis of lead lead based event aimed for your. Two bids. Two bids. Analytical Testing LLC.

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17:57 - 18:15

Okay. Unit's been. Environmental Hazards Services LLC, unit price bid. Item three, department of housing and human services, temporary relocation services for your contract.

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18:15 - 18:19

This item is being extended to 05/19/2025. K.

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18:19 - 18:24

Item four, department of parks, flash pad improvements at Jocelyn Park.

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18:24 - 18:28

This item is also being extended to 05/19/2025.

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18:28 - 19:53

K. Item five, department of parks, Yonge Tree maintenance 2025. Four beds. Global Maintenance LLC, 114,200. Excavating LLC, $60,200.

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20:06 - 20:34

Regal Tree and Shrimp Experts LLC, $49,800. Greenviewed Reservice LLC, $28,400. Item six, Department of Parks, Cumberland Lake Boardwalk at Roger Williams Park.

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20:34 - 20:38

This item is being extended till 05/19/2025.

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20:38 - 20:44

K. Item seven, Department of Parks, refrigeration service agreement, city center ring three year contract.

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20:44 - 20:46

There are no bids for that.

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20:46 - 20:48

Oh, we Remaining item.

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20:48 - 20:49

Oh, then we have we

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20:49 - 20:57

have to Item eight, department of public property. Catering service open enrollment one year contract with three one year options.

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20:58 - 21:01

Extended to 05/19/2025.

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21:01 - 21:41

Item nine, department of public property, automotive lubricants, oils, and grease, and diesel fluid. Fiscal year '26, two year contract with two one year options. Three bids. Three bids. Safety clean systems, ink, unit tested.

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22:01 - 22:32

Total energy doing business with Ocean State Oil unit price bid. Fultured Supply LLC, $14,560. Item 10, Department of Public Property, Jocelyn Recreation Center, switch gear.

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22:33 - 22:33

One bid.

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22:33 - 22:59

One bid. Nextgen Electric Inks, $56,000. Item 11, Department of Public Property, landscape supplies and materials, fiscal year '26, two year contract with two one year options. Three bids. Three bids.

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23:16 - 23:50

Yardworks Inc. Unit press good. Richmond Sand and Stone unit press bid. G Lopes Construction Inc unit press bid. Item 12, office of sustainability, residential trash and recycling parts, three year contract with two one year option.

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23:50 - 24:58

Five bids. Five bids. Capsule Engineering. The the unit password. From auto environmental systems, unit price bid.

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25:46 - 28:32

We were in the Pacific Company and the unit price bid. Shaper Plastics North America LLC. You next price bid. Macro flat six ink unit press bid. K.

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28:32 - 28:39

Item 13, water supply board. Purchase of twenty twenty five Carlton twenty twelve wood chipper or equivalent.

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28:40 - 28:43

There are zero bids because I don't wanna be readvertised.

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28:43 - 28:54

K. And item 14, Department of Public Property, design services for HVAC and electrical upgrades at two fire stations at Branch Ave and at North Main Street, cross proposal.

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28:55 - 28:56

Two beds.

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28:56 - 30:01

Two beds. Studio, doing business at SignalWorks $95,500. Creative division of the Rides Group, seventy thousand four hundred hours. Madam Burke, are there any unmarked bids?

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30:01 - 30:02

No unmarked bids.

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30:02 - 30:12

This completes the opening of all bids. I'd like to entertain a motion to refer all bids to the city clerk's office. So moved. Seconded. Motion made by treasurer husband, seconded by director Blaney.

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30:12 - 30:19

All in favor? Aye. Aye. All opposed, ayes have it. I'd like to entertain a motion to go to section c advertisements.

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30:19 - 30:20

So moved.

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30:20 - 30:24

Second. Motion made by director Dapena, seconded by director Richards. All in favor? Aye. Aye.

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30:24 - 30:25

All opposed?

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30:26 - 30:30

You guys have it. Madam Perkins, is there, an additional advertisement? Yes.