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Providence Board of Contract & Supply-Monday, April 21, 2025-2:00 PM

Name: Providence Board of Contract & Supply-Monday, April 21, 2025-2:00 PM
Start: 2025-04-21
Location: Providence City Hall

April 21, 2025

Official record

From the minutes filed with the RI Secretary of State on May 07, 2025.

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Attendance

9 present · 2 absent

Present

Courtney Hawkins for Mayor Brett P. Smiley
Councilwoman Helen D. Anthony
Krystle Lindberg
Elaine Richards
Joseph DiPina for Ateesh Chanda
Maureen McManus
Shomari Husband
John Arzoomanian
Cory Martone

Absent

Councilman John Goncalves
Ty’Relle Stephens

Recorded votes (10)

Motion to Elect Krystle Lindberg as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Ms. Hawkins for Mayor Smiley , Mr. Delgado for Council President Miller , Councilwoman Anthony , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. McManus for Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Martone for Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Mr. Delgado for Council President Miller · Seconded by Ms. Richards

Aye (10)

Opening of Bids for insurance and unit price bids

REFERRED BIDS TO CITY CLERK with Item #6 being Re- Advertised and Item #4 and Item #5 being Extended to May 5, 2025.

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (10)

Water Supply Board SCADA Parts & Services and Purchase of Various Water Pipe Appurtenances

APPROVED FOR ADVERTISING with Item #6 from Opening of Bids to be Re-Advertised [UNANIMOUS]

Moved by Mr. Delgado for Council President Miller · Seconded by Mr. Arzoomanian

Aye (10)

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Approval of items A1 through A53, including rejection of bids for Dehumidification System Upgrade

APPROVED A1 – A53 with Item #36 Requiring City Council Approval

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Husband

Aye (10)

Approval of Minutes: April 07, 2025

APPROVED (WITH VOTE) [9 TO 0]

Moved by Mr. Delgado for Council President Miller · Seconded by Ms. Richards

Aye (9)

Ms. Hawkins for Mayor Smiley , Mr. Delgado for Council President Miller , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. McManus for Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Martone for Mr. Bellini

Abstain (1)

Councilwoman Anthony

Motion to adjourn the meeting at 2:53 o'clock P.M

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Delgado for Council President Miller

Aye (10)

Unknown

09:37 - 09:39

Yeah. I'm good.

Unknown

09:44 - 09:53

Good afternoon, everyone. Welcome to the City of Providence Board of Contract and Supply meeting for Monday, 04/21/2025. Madam Clerk, will you please call the roll?

Unknown

09:53 - 09:56

Ms. Hawkins? Present. Mr. Degada?

Unknown

09:56 - 09:57

Present.

Unknown

09:58 - 10:05

Councilman Nansalz is absent. Councilman Anthony? Present. Ms. Lindbergh?

Unknown

10:05 - 10:09

Present. Ms. Richards? Present. Miss Dapena?

Unknown

10:09 - 10:14

Present. Miss McManus? Present. Mister Husband? Present.

Unknown

10:14 - 10:21

Mister Osmanian? Present. Mister Batone? Present. Mister Stevens is absent.

Unknown

10:21 - 10:24

We have 10 present, two absent. We have a friend.

Unknown

10:24 - 10:29

Thank you very much, madam clerk. I'd like to entertain a motion to act myself as chairperson of this meeting.

Unknown

10:29 - 10:30

Second. Secondary.

Unknown

10:30 - 10:42

Motion made by chief Dipena, second by Dierks Delgado. All those in favor, please say aye. Aye. The ayes have it. Madam clerk, I'd like to let the record reflect that we're joined today by mister Michael Calisi, deputy city solicitor for the city Of Providence.

Unknown

10:42 - 10:47

So noted. Thank you very much. I'd now like to entertain a motion to move to section b, opening of bids.

Unknown

10:48 - 10:48

So moved.

Unknown

10:48 - 10:56

Second. Motion made by director Delgado, seconded by deputy commissioner Richards. All those in favor, please say aye. Aye. The ayes have it.

Unknown

10:56 - 11:42

Section b, item number one, Department of Economic Development mobile location data one year contract with one year renewal option. One bid. The bidder is Playa Placer Labs eight, and they have bid $36,025 for year one and $38,907 for an optional year two. Item number two, Providence Fire Department. Written fire department correctional examinations, three year contract with two one year options for renewal.

Unknown

11:42 - 12:50

One bid. There is one bid for item number two. The bidder is Morris and McDaniel Inc, and they have provided a unit price bid. Item number three, Department of Housing and Human Services treatment and recovery support infrastructure and enhancement grant.

Unknown

12:51 - 12:53

Three bids. Two bids. I'm sorry.

Unknown

12:53 - 13:45

Thank you, madam Kirk. There are two bids for item number three. The first bidder is the Providence Center, and they have provided a bid of $92,352. And the second bidder is Amos House, and they have provided a bid of $137,755.89. Item number four, Department of Housing and Human Services, temporary relocation services, four year contract.

Unknown

13:46 - 13:48

This one will be a. Is

Unknown

13:50 - 13:53

that the parks department one, or is that housing and human services one?

Unknown

13:53 - 13:54

Housing and human services.

Unknown

13:54 - 14:06

Oh, the agenda shows okay. Alright. We will be extending item number four to item number five, Department of Parks, Cunliff Lake Boardwalk At Park.

Unknown

14:06 - 14:10

That item is also being extended to 05/05/2025. Thank you very much.

Unknown

14:10 - 14:16

Madam clerk, do we need to amend the agenda on item number four since it doesn't say it's being extended, or is that okay?

Unknown

14:17 - 14:18

I think it's fine.

Unknown

14:18 - 14:25

Okay. Thank you very much. Item number six, Department of Parks refrigeration service agreement, city center rink, three year contract.

Unknown

14:25 - 14:27

No bids. This item will be re advertised.

Unknown

14:27 - 14:35

Thank you very much. Item number seven, Department of Parks, site improvements at Miguel Luna Park. Two bids. Two bids. Thank you very much.

Unknown

14:51 - 15:25

The first bidder is Yardworks Inc, and they have bid $963,000. And the second bidder is Fitech Corporation, and they have bid $898,388. Item number eight, Department of Parks, Splash pad improvements at Father Munnen Park. Four bids. There are four bids for item number eight.

Unknown

15:44 - 16:50

The first bidder is Site Tech Corporation, and they have provided a bid of $405,955. The second bidder is Lucina Brothers Inc, and they've bid $509,409. The third bidder is Yardworks Inc, and they have bid $385,000. And the fourth bidder is DuBond Masonry Construction LLC, and they have bid $382,000. Item number nine, Department of Parks operation slash lease of the kiosk building at Biltmore Park, three year lease with three one year option.

Unknown

16:50 - 17:36

One bid. There is one bid for item number nine. Oh, okay. So the bidder is Bagel Express on Broadway. Item number 10, Providence Police Department euthanasia services, three year contract with two one year options for renewal.

Unknown

17:36 - 18:23

One bid is There's one bid for item number 10. The Rhode Island the bidder is Rhode Island FPCA, Animal Health Center, and they have provided a unit price bid. Item number 11, province police department mounted command force trainer, two year contract with two one year options for renewal. There's one bid. There's one bid for item number 11.

Unknown

18:38 - 19:24

The bidder is Stacy Murphy, and she has provided a bid of $60 per hour. Item number 12, Providence Police Department, non emergency veterinary clinic, three year contract with two one year options for renewal. Two bids. There are two bids for item number 12. The first bidder is Rhode Island SPCA and will help center and they've provided a unit size bid.

Unknown

19:39 - 20:34

The second bidder is Providence Animal Rescue League, and they have provided a unit price bid. Item number 13, Providence Police Department purchase of Police Academy uniforms. Two Two bids for item number 13. The first bidder is Edward Dutch uniform, aka leader uniform, and they have bid 43,560 upcutters. The second bidder is Family Services of Rhode Island.

Unknown

20:34 - 20:47

You know, I believe this bid actually was submitted. Yeah. This is for item number three, I believe. Yeah. That wasn't the right vendor.

Unknown

20:47 - 21:03

Yeah. This this bid is for RISE Initiative. So they are responding to item number item number I believe it's through treatment and recovery support infrastructure. So they're responding to item number three. Yep.

Unknown

21:05 - 21:22

So, item number three has three bids. A third bidder is RISE Initiative Recovery Infrastructure and Support Enhancement. I'm sorry. That's the, program. The name of the bidder is Family Services of Rhode Island, and their bid is $13,700.

Unknown

21:25 - 21:53

So that would bring the bid count for item number 13 down to one. Thank you, madam clerk. Okay. Item number so, again, confirming item number 13 had one bid, and that bid has been read into the record. Item number 14, department of public property design services for HVAC and electrical upgrades at two fire stations at Branch Ave in North Main Street, Providence, Rhode Island.

Unknown

21:53 - 21:55

Two bids. Two bids for item number 14.

Unknown

22:38 - 22:40

They're just sending the proposals.

Unknown

22:40 - 22:44

Oh, thank you. So we just need to leave the name of the vendors and to okay. Perfect. Thank you very much.

Unknown

22:45 - 22:47

Department. Okay.

Unknown

22:51 - 23:31

Excellent. Thank you very much, deputy director. So the first response is from SignalWorks. The second response is from Creative, a division of Rise Group. Item number 15, Department of Public Property, Providence City Hall elevator replacements.

Unknown

23:33 - 24:35

Two bids. Thank you. Two bids for item number 15. The first bid is from Kaspavian Construction, and they have bid $1,313,000. The second bid is from Marin Construction Company Inc, and they have bid $1,648,000.

Unknown

24:36 - 25:21

Item number 16, office of sustainability. Print and mail based recycling education campaign two year contract. Five bids. Five bids for item number six, team. The first bidder is RaffiC Image Inc, and they have provided a unit price fit.

Unknown

25:44 - 27:32

The second bid is from Standard Modern Company Inc, and they have bid 1,002 $125,436.48 for black and white letter and $126,271.28 for color letter. Next response is from Alliance Business Products, and they have provided a bid of $69,405.90 and a unit price bid. The next bid is from Signature Printing who has bid $73,867. Got it. Okay.

Unknown

27:32 - 28:46

And the final bid is from Adam Graphic Corporation, and they have provided a unit price bid. Item number 17, Office of Sustainability, Building Energy Reporting Software and Health Debt Services, three year contract with two one year option. All bid. There's one bid for item number 17. The bidder is Clearly Energy Inc, and they've bid $27,200 for year one and $142,337.58 for years one through five.

Unknown

28:47 - 28:52

Item number 18, water supply board purchase of electric forklift with battery charger.

Unknown

28:52 - 28:53

Five bids.