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Providence Board of Contract & Supply-Monday, April 7, 2025-2:00 PM

Name: Providence Board of Contract & Supply-Monday, April 7, 2025-2:00 PM
Start: 2025-04-07
Location: Providence City Hall

April 07, 2025

Official record

From the minutes filed with the RI Secretary of State on April 22, 2025.

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Attendance

9 present · 3 absent

Present

Courtney Hawkins for Mayor Brett P. Smiley
Council President Pro Tempore Juan M. Pichardo for Council President Rachel M. Miller
Sara Silveria
Elaine Richards
Joseph DiPina for Ateesh Chanda
Patricia Coyne-Fague
Shomari Husband
John Arzoomanian
Dante Bellini

Absent

Councilman John Goncalves
Councilwoman Helen D. Anthony
Ty’Relle Stephens

Recorded votes (11)

Motion to Elect Sara Silveria as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Husband

Aye (9)

Ms. Hawkins for Mayor Smiley , Council President Pro Tempore Pichardo for Council President Miller , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Ms. Coyne-Fague

Aye (9)

Bids for asphalt and concrete cutting

REFERRED BIDS TO CITY CLERK with Item #6 being Re- Advertised, Items #8, #11 and #12 being Extended to April 21, 2025 and Item #10 being Dropped. [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Husband

Aye (9)

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Ms. Coyne-Fague

Aye (9)

Advertisements for Joslin Recreation Center Switchgear, Landscape Supplies & Materials, and Trash & Recycling Carts

APPROVED FOR ADVERTISING with Item #6 from Opening of Bids to be Re-Advertised. [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Bellini

Aye (9)

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (9)

Request to Reject All Bids received on March 10, 2025, for Re-Bid Site Improvements at Gano Street Park

APPROVED A30 [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (9)

Review of Items A1 – A29 and A31 – 49

APPROVED A1 – A29 and A31 – 49 with Items #9, #22, #32, #33 and #34 Requiring City Council Approval [8 TO 1]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Council President Pro Tempore Pichardo for Council President Miller , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Arzoomanian , Mr. Bellini

Nay (1)

Mr. Husband

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Ms. Richards

Aye (9)

Approval of Minutes: March 24, 2025

APPROVED (WITH VOTE) [7 TO 0]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (7)

Ms. Hawkins for Mayor Smiley , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Abstain (2)

Council President Pro Tempore Pichardo for Council President Miller , Ms. Silveria

Motion to adjourn the meeting at 2:57 o'clock P.M

PASSED [UNANIMOUS]

Moved by Ms. Coyne-Fague · Seconded by Mr. Husband

Aye (9)

Unknown

17:16 - 17:34

Yeah. You ready? This is really good. Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting of Monday, 04/07/2025.

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17:34 - 17:36

Madam clerk, would you please call the roll?

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17:36 - 17:40

Courtney Hopkins? Present. Council president pro tempore Picharda?

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17:40 - 17:40

Present.

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17:41 - 17:48

Councilman Gonsalves is absent. Councilwoman Anthony is absent. Sarah Silveria? Present. Elaine Richards?

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17:48 - 17:52

Present. Joseph Dapina? Present. Patricia Coynte? Present.

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17:52 - 17:57

Shamari Husband. Present. John Arzaminian. Present. Dante Bellini.

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17:57 - 18:02

Present. Tyrell Stevens is absent. You have nine present and three absent. You have a quad.

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18:02 - 18:05

Wait. I'd like to understand a motion to elect myself chairperson of

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18:05 - 18:07

the floor. So moved. Second.

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18:07 - 18:11

Motion made by director DePina, seconded by director DePina, All in favor?

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18:11 - 18:12

Aye.

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18:12 - 18:18

All opposed? The ayes have it. Please let the record reflect that we're joined today by Michael Khaleesi, deputy city solicitor.

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18:18 - 18:18

So noted.

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18:19 - 18:28

I'd like to entertain a motion to go to section b opening of bids. So moved. Motion made by director Richards, seconded by director Coyne Bigg. All in favor? Aye.

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18:28 - 18:40

All opposed? The ayes have it. Section b, opening of bids. Item one, department of art, culture, and tourism. VIP, public art, project manager, two year contracts with one year option.

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18:40 - 18:42

Three bids. Three bids.

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19:46 - 20:36

This is, Spa Arts LLC. A two year, $44,000 bid with the possibility of renewal for one year. The next one is Gohub Art LLC, $42,965. Sunshine Enterprise USA LLC, $44,000. Item two, department of art, culture,

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20:36 - 20:36

and

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20:36 - 20:42

tourism. Vendor to provide technical and production services. Two year contract with one year option.

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20:42 - 20:42

One bid.

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20:42 - 21:21

One bid. High Output LLC, and it says no cost requested at this time. Item three, office of city council, furnishing and installation of flashing 25 20 mile per hour at Saint Pius Elementary School. Three bibs. Three bibs.

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21:43 - 21:56

Garden Engineering, Constructor LLC, $73,784. Roxy Electric Company, $94,000.

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22:27 - 22:30

Payback Corporation, $70,900.

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22:33 - 23:34

Item four, information technology, therapeutic services. Two beds. Two beds. Feed Prime Tech Inc, $327,446.78. Southern Computer Warehouse, $282,358.66.

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23:35 - 26:42

Item five, office of the internal auditor, professional auditing and agreed upon procedures and services fiscal year twenty five, twenty six, and twenty seven. First one is c vid CPA. Total contract, $705,000. The second one is CLA. That's $6.07 675,000.

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26:48 - 26:57

So I'll give you my agenda back. Yep. Thank you. Item six, department of parks. Operation lease of the kiosk building at Biltmore Park.

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26:57 - 26:59

Three year lease with one three year option.

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26:59 - 27:03

There are no bids for this. This item will be readvertised. Okay.

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27:04 - 27:09

Item seven, Department of Parks, amphitheater stage improvements at Water Place Park.

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27:09 - 27:11

We we bids. We bids.

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27:26 - 28:16

Marion Construction Company, $354,658. Currently builders, $580,000. Yvonne Masonry, $274,200. Item eight, Department of Parks splash pad improvement at Father Leonard Park.

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28:16 - 28:17

Item nine,

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28:20 - 28:27

department of people and culture. Health care consultant services, three year contract with two one year options for renewal.

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28:29 - 28:32

Four beds. Four beds. Okay.

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29:01 - 30:39

USI Insurance Services LLC, there's two options. Option one is a three year contract with a total of 750,000. And option two is an enhanced version with a three year contract of 750,000. NEP corporate services, $570,000. The Hill Group of New England doing business as Cook and Company, 174,000.

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30:48 - 30:58

Although I'm not this one is saying it's an employee benefits and broker proposal. Is that right? No. Has anyone been

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30:58 - 32:43

Yes. It's consultant. Yeah.

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32:52 - 33:10

Alliance Insurance Services, 210,000, plus VB commissions, voluntary benefits commissions. Okay. Item 10, department of public property, fire rated shades for windows and doors in Providence Public School.

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33:10 - 33:12

There are no business. This item is being dropped.

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33:13 - 33:20

Okay. Item 11, department of public property, Providence City Hall elevator replacement.

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33:20 - 33:24

Yeah. This item has been extended to 04/23/2025.

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33:25 - 33:36

Okay. Item 11, office item 12, office of sustainability. Building energy reporting software and help desk services, three year contract with two one year options.

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33:36 - 33:41

This item also has been extended to 04/21/2025. Item

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33:42 - 35:08

13, water supply board, accelerated lab service line replacement program, contract 2.2. Two bids. Two bids. We're a construction company, but that the total amount says $0. And then the second bidder is Ritchie Green Lane Company, and the amount is $2,997,375.

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35:12 - 35:44

Item 14, water supply board. Saw cut of the and concrete base roads expires 06/3028 with two one year options. Two bids. Two bids. From Construction LLC unit price bid.

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35:48 - 35:50

And what's the bid again?

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35:51 - 36:15

Vaco? Is that yep. And cut to right concrete cutting core. $350 of asphalt only. $400 for asphalt concrete.

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36:18 - 36:22

Okay. Madam Park, are there any unmarked beds? No unmarked beds. K. This completes the opening of bids.

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36:22 - 36:25

I'd like to entertain a motion to refer the bids to the clerk's office.