Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, April 7, 2025-2:00 PM

Name: Providence Board of Contract & Supply-Monday, April 7, 2025-2:00 PM
Start: 2025-04-07
Location: Providence City Hall

April 07, 2025

Call to Order, Roll Call, and Election of Chairperson

17:16 - 18:19

The Board of Contract and Supply meeting was called to order and roll call established a quorum with nine members present. A motion was made and approved to elect the presiding speaker as chairperson for the meeting.

Section B - Opening of Bids

18:19 - 36:32

The board opened and recorded bids for multiple department projects, including arts consulting, flashing traffic signs, auditing services, and water infrastructure. The board voted to refer all opened bids to the clerk's office.

Section C - Advertising

36:32 - 37:02

The board considered advertising proposals across city departments. A motion to approve the advertisements in Section C alongside Item 6 from Section B was voted on and passed.

Section A - Review and Approval of Agenda Items

37:02 - 58:50

The board reviewed several specific items, discussing change orders, equipment purchases, translation services, and MWBE vendor participation guidelines. Following deliberation, a roll call vote was held approving Items 1 through 49, with Items 9, 22, 32, 33, and 34 referred to City Council.

Section D - Approval of Minutes

58:50 - 59:39

The board reviewed the meeting minutes from the March 24, 2025 session. A motion was made and approved to adopt the minutes, with two members abstaining.

Adjournment

59:39 - 59:50

A motion to adjourn the meeting was made and seconded. The motion was unanimously approved, concluding the session.

Unknown

17:16 - 17:34

Yeah. You ready? This is really good. Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting of Monday, 04/07/2025.

Unknown

17:34 - 17:36

Madam clerk, would you please call the roll?

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17:36 - 17:40

Courtney Hopkins? Present. Council president pro tempore Picharda?

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17:40 - 17:40

Present.

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17:41 - 17:48

Councilman Gonsalves is absent. Councilwoman Anthony is absent. Sarah Silveria? Present. Elaine Richards?

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17:48 - 17:52

Present. Joseph Dapina? Present. Patricia Coynte? Present.

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17:52 - 17:57

Shamari Husband. Present. John Arzaminian. Present. Dante Bellini.

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17:57 - 18:02

Present. Tyrell Stevens is absent. You have nine present and three absent. You have a quad.

Unknown

18:02 - 18:05

Wait. I'd like to understand a motion to elect myself chairperson of

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18:05 - 18:07

the floor. So moved. Second.

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18:07 - 18:11

Motion made by director DePina, seconded by director DePina, All in favor?

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18:11 - 18:12

Aye.

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18:12 - 18:18

All opposed? The ayes have it. Please let the record reflect that we're joined today by Michael Khaleesi, deputy city solicitor.

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18:18 - 18:18

So noted.

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18:19 - 18:28

I'd like to entertain a motion to go to section b opening of bids. So moved. Motion made by director Richards, seconded by director Coyne Bigg. All in favor? Aye.

Unknown

18:28 - 18:40

All opposed? The ayes have it. Section b, opening of bids. Item one, department of art, culture, and tourism. VIP, public art, project manager, two year contracts with one year option.

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18:40 - 18:42

Three bids. Three bids.

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19:46 - 20:36

This is, Spa Arts LLC. A two year, $44,000 bid with the possibility of renewal for one year. The next one is Gohub Art LLC, $42,965. Sunshine Enterprise USA LLC, $44,000. Item two, department of art, culture,

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20:36 - 20:36

and

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20:36 - 20:42

tourism. Vendor to provide technical and production services. Two year contract with one year option.

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20:42 - 20:42

One bid.

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20:42 - 21:21

One bid. High Output LLC, and it says no cost requested at this time. Item three, office of city council, furnishing and installation of flashing 25 20 mile per hour at Saint Pius Elementary School. Three bibs. Three bibs.

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21:43 - 21:56

Garden Engineering, Constructor LLC, $73,784. Roxy Electric Company, $94,000.

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22:27 - 22:30

Payback Corporation, $70,900.

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22:33 - 23:34

Item four, information technology, therapeutic services. Two beds. Two beds. Feed Prime Tech Inc, $327,446.78. Southern Computer Warehouse, $282,358.66.

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23:35 - 26:42

Item five, office of the internal auditor, professional auditing and agreed upon procedures and services fiscal year twenty five, twenty six, and twenty seven. First one is c vid CPA. Total contract, $705,000. The second one is CLA. That's $6.07 675,000.

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26:48 - 26:57

So I'll give you my agenda back. Yep. Thank you. Item six, department of parks. Operation lease of the kiosk building at Biltmore Park.

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26:57 - 26:59

Three year lease with one three year option.

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26:59 - 27:03

There are no bids for this. This item will be readvertised. Okay.

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27:04 - 27:09

Item seven, Department of Parks, amphitheater stage improvements at Water Place Park.

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27:09 - 27:11

We we bids. We bids.

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27:26 - 28:16

Marion Construction Company, $354,658. Currently builders, $580,000. Yvonne Masonry, $274,200. Item eight, Department of Parks splash pad improvement at Father Leonard Park.

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28:16 - 28:17

Item nine,

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28:20 - 28:27

department of people and culture. Health care consultant services, three year contract with two one year options for renewal.

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28:29 - 28:32

Four beds. Four beds. Okay.

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29:01 - 30:39

USI Insurance Services LLC, there's two options. Option one is a three year contract with a total of 750,000. And option two is an enhanced version with a three year contract of 750,000. NEP corporate services, $570,000. The Hill Group of New England doing business as Cook and Company, 174,000.

Unknown

30:48 - 30:58

Although I'm not this one is saying it's an employee benefits and broker proposal. Is that right? No. Has anyone been

Unknown

30:58 - 32:43

Yes. It's consultant. Yeah.

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32:52 - 33:10

Alliance Insurance Services, 210,000, plus VB commissions, voluntary benefits commissions. Okay. Item 10, department of public property, fire rated shades for windows and doors in Providence Public School.

Unknown

33:10 - 33:12

There are no business. This item is being dropped.

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33:13 - 33:20

Okay. Item 11, department of public property, Providence City Hall elevator replacement.

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33:20 - 33:24

Yeah. This item has been extended to 04/23/2025.

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33:25 - 33:36

Okay. Item 11, office item 12, office of sustainability. Building energy reporting software and help desk services, three year contract with two one year options.

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33:36 - 33:41

This item also has been extended to 04/21/2025. Item

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33:42 - 35:08

13, water supply board, accelerated lab service line replacement program, contract 2.2. Two bids. Two bids. We're a construction company, but that the total amount says $0. And then the second bidder is Ritchie Green Lane Company, and the amount is $2,997,375.

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35:12 - 35:44

Item 14, water supply board. Saw cut of the and concrete base roads expires 06/3028 with two one year options. Two bids. Two bids. From Construction LLC unit price bid.

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35:48 - 35:50

And what's the bid again?

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35:51 - 36:15

Vaco? Is that yep. And cut to right concrete cutting core. $350 of asphalt only. $400 for asphalt concrete.

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36:18 - 36:22

Okay. Madam Park, are there any unmarked beds? No unmarked beds. K. This completes the opening of bids.

Unknown

36:22 - 36:25

I'd like to entertain a motion to refer the bids to the clerk's office.