Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, January 13, 2025-2:00 PM

January 13, 2025

Call to Order and Roll Call

15:03 - 15:44

The meeting was called to order by the acting chair, and the clerk conducted the roll call. A quorum was established with ten members present and two absent.

Election of Chairperson

15:44 - 15:58

A motion was made and approved to elect the chair for the meeting. Deputy City Solicitor Michael Calisi was also recognized on the record.

Section B: Opening of Bids

15:58 - 23:56

The board opened and recorded bids for multiple department contracts including Housing and Human Services, Police recruit medicals, and the lease of Camp Cronin. Following the readings, the board voted to refer all opened bids to the city clerk's office.

Section C: Advertisements

23:56 - 24:21

The board moved to Section C to review proposed public advertisements. A motion to approve the advertisements as submitted was voted on and passed.

Section A: Review and Approval of Items 1-5

24:21 - 26:18

The board reviewed agenda items under Section A and clarified the grant funding amount for the community-based recycling outreach project. Items one through five were subsequently approved via a roll call vote.

Section D: Approval of Minutes

26:18 - 28:38

The board reviewed the meeting minutes from December 30, 2024. After clarifying the legal voting rules regarding abstentions, the minutes were approved.

Section E: Discussion on School Construction and Vendor Metrics

28:38 - 39:13

The board discussed tracking local resident employment and minority business enterprise spending in school construction projects. Members also discussed purchasing ordinance limitations, veteran considerations, and review committee processes.

Adjournment

39:13 - 39:30

A motion to adjourn the meeting was introduced and seconded. The motion was unanimously approved, and the meeting concluded.

Unknown

15:03 - 15:12

Afternoon. Welcome to the City of Providence Board of Contract and Supply meeting, Monday, 01/13/2025. Madam clerk, can you please call the roll? Courtney Hawkins? Present.

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15:13 - 15:20

Council president, protectorate Patano? Present. Councilwoman Anthony? Present. Oh, I'm sorry.

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15:20 - 15:25

Sorry. Councilman Gonsalis is absent. Councilwoman Anthony? Present.

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15:26 - 15:28

Miss Silbera? Present.

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15:29 - 15:31

Miss Richards? Present. Mister Dipina?

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15:31 - 15:32

Present.

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15:33 - 15:38

Miss Quinn Fait? Present. Mister Husband? Present. Mister Osmanian?

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15:38 - 15:43

Present. Mister Bellini? Present. Mister Rogel is absent. You have 10 present.

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15:43 - 15:44

Two absent. We have a quorum.

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15:44 - 15:53

Okay. I'd like to entertain a motion to elect myself chairperson. Second. Motion made by director DePina, seconded by director Blaney. All in favor?

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15:53 - 15:54

Aye. Aye.

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15:54 - 16:07

Opposed? You guys have it. Please let the record reflect that we're joined today by Michael Calisi, deputy city solicitor. I'd like to entertain a motion to go to section b opening of bids. So moved.

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16:07 - 16:14

Second. Motion made by director Richards, seconded by director. All in favor? Aye. Opposed?

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16:46 - 17:21

First marks, $300,000. Item two, Department of Housing and Human Services, rebid multiple pathways to recovery startup grants. Rebid. Rebids. Clinica Esperanza, $10,000.

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17:37 - 18:14

Integrative Healthcare Solutions, $50,000. The Rhode Island Black Storytellers, $49,200. Item number three, Providence Police Department. Rebid Providence Police recruit enlistment medical. One bid.

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18:14 - 19:51

One bid. It's Concentra? So it's Concentra. The pricing said that there is a summary forms immediately following a page in the the bid, but there doesn't seem to be like.

Unknown

19:58 - 19:59

So is that legal?

Unknown

20:01 - 20:05

It has to be handled by the reviewer, but presumably, that will be not being.

Unknown

20:09 - 20:19

Okay. Item four, Department of Public Property. Lease of city property known as Camp Cronin, 1399 Ocean Road, Narragansett. Five year lease with two five year. One bid.

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20:19 - 21:46

One bid. Matthew g Smedes. Thank you. I don't know if there's any financial. Okay.

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21:46 - 22:48

So they submitted a budget with sorry. Revenue streams and expenses, revenue of 640,000, and then expenses of $5.71 800. But I'm not. There's no red line, and they're expensive. Item five, department of public works.

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22:48 - 22:50

So is that in complete too?

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22:52 - 23:06

If either of these are gonna be awarded, we'll grab to bring them back and leave the bid into the record. They're not gonna be canceled. No. Like, if someone reviews it and finds out that it is included, I think it should come back to the seating. Right?

Unknown

23:07 - 23:15

Well, they're open, and they're available for inspection. That's the office from here on out. Yeah. It wouldn't hurt to read them into the director. I'm not sure it's actually

Unknown

23:15 - 23:22

I think we should bring them back if if either of them prove to have a bid. If they did. If not, then they won't be considered valid.

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23:22 - 23:23

And they would have to then rebid

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23:23 - 23:25

again. Correct. Alright.

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23:25 - 23:26

Thank you.

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23:28 - 23:35

Okay. Item five, Department of Public Works. Open enrollment, interest suppliers, snow ice control, twenty twenty four, twenty five winter season.

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23:36 - 23:39

Yeah. I will bid this item remain on the agenda until further notice.

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23:39 - 23:40

Okay. Are there any unmarked bids?

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23:40 - 23:41

No unmarked bids.

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23:41 - 23:47

Okay. This completes the opening of bids. I'd like to entertain a motion to refer the bids to the city clerk's office.

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23:47 - 23:49

So moved. Second.

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23:49 - 23:56

Motion made by director Dacchino, seconded by treasurer husband. All in favor? Aye. All opposed? The ayes have it.

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23:56 - 24:01

I'd like to entertain a motion to move to section c, advertisements. So moved.

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24:01 - 24:02

Second.

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24:02 - 24:05

Motion made by director Richard, seconded by director Bohemia. All in favor?

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24:05 - 24:06

Aye.

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24:06 - 24:14

Opposed? The ayes have it. I'd like to entertain a motion to approve the advertisements in sections section c. So

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24:14 - 24:15

Second.

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24:15 - 24:26

Motion made by director Richard, seconded by director Bellini all in favor. I'll. All opposed? I'd like to entertain a motion to go to section a for review. Second.

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24:27 - 24:33

Motion made by director Bellini, seconded by director Richards. All in favor. Aye. Aye. All opposed.

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24:33 - 24:38

The ayes have it. Councilman Nancy and councilman Pichard, do you have any items you'd like to review?

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24:40 - 24:42

Yes, sir.

Unknown

24:42 - 24:58

May may I just confirm that the number one that, the amount of the grant is $226.60? Is that correct? Is there any Sorry. Sorry. I was just confirming.

Unknown

24:58 - 25:08

Number one, the zero waste providence low bidder for the community based recycling outreach and education, is that $226.60 the amount of the grant?

Unknown

25:08 - 25:17

The grants are fine. Approximately, it's $2,226.60 was the total funding that was awarded

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25:17 - 25:17

Unknown

25:17 - 25:20

the city by the EPA for Education for.