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Providence Board of Contract & Supply-Monday, December 30, 2024-2:00 PM

December 30, 2024

Official record

From the minutes filed with the RI Secretary of State on January 14, 2025.

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Attendance

9 present · 3 absent

Present

Kyle Delgado
Councilwoman Helen D. Anthony
Krystle Lindberg
Elaine Richards
Joseph DiPina for Ateesh Chanda
Maureen McManus
Shomari Husband
Anthony Alves
Dante Bellini

Absent

Mayor Brett P. Smiley
Councilman John Goncalves
Erlin Rogel

Recorded votes (15)

Motion to Elect Krystle Lindberg as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Husband

Aye (9)

Mr. Delgado for Council President Miller , Councilwoman Anthony , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. McManus for Ms. Coyne-Fague , Mr. Husband , Mr. Alves for Mr. Arzoomanian , Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Mr. Delgado for Council President Miller

Aye (9)

Department of Public Works: Open Enrollment Interested Suppliers Snow/Ice Control 24-25 Winter Season

REFERRED BIDS TO CITY CLERK with Item #3 being Re- Advertised. [UNANIMOUS]

Moved by Mr. DiPina · Seconded by Ms. Richards

Aye (9)

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Husband

Aye (9)

Advertisements for Urban Design Consulting Services, Lead Service Line Replacement, and White Pine Timber Harvesting

APPROVED FOR ADVERTISING and also Re-advertise Item #3 from Opening of Bids. [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Husband

Aye (9)

Motion to go to Section E - Discussion

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Mr. Husband

Aye (9)

Discussion relative to including liquidation damages in contracts

CONTINUED [UNANIMOUS]

Moved by Councilwoman Anthony · Seconded by Mr. Bellini

Aye (9)

Year to date updates regarding school construction, including details about the location of the vendors

CONTINUED [UNANIMOUS]

Moved by Councilwoman Anthony · Seconded by Mr. Bellini

Aye (9)

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (9)

Motion to Amend Item #11 adding the word "Year"

PASSED [UNANIMOUS]

Moved by Councilwoman Anthony · Seconded by Mr. Husband

Aye (9)

Motion to Amend Item #17 adding the word "Agreements"

PASSED [UNANIMOUS]

Moved by Councilwoman Anthony · Seconded by Mr. Delgado for Council President Miller

Aye (9)

Approval of Items A-1 to A-24 with Items #11 and #17 Approved as Amended

APPROVED A-1 to A-24 with Items #11 and #17 APPROVED AS

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Husband

Aye (9)

Approval of Minutes: December 16, 2024

APPROVED (WITH VOTE) [8 TO 0]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Mr. Delgado for Council President Miller , Ms. Lindberg for Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. McManus for Ms. Coyne- Fague , Mr. Husband , Mr. Alves for Mr. Arzoomanian , Mr. Bellini

Abstain (1)

Councilwoman Anthony

Motion to adjourn the meeting at 2:40 o'clock P.M

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Bellini

Aye (9)

Unknown

12:10 - 12:11

I don't know. It's Right

Unknown

12:13 - 12:15

here. I can't.

Unknown

12:21 - 12:29

Good afternoon, everybody. Welcome to the City of Providence Board of Contract and Supply meeting for Monday, 12/30/2024. Madam clerk, will you please call the roll?

Unknown

12:29 - 12:33

Mayor Smiley is absent. Kyle Delgado?

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12:33 - 12:34

Here.

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12:35 - 12:42

Councilman Gonsalves is absent. Councilwoman Anthony? Present. Crystal Lindber? Present.

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12:43 - 12:46

Elaine Richards. Present. Joseph DePina.

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12:46 - 12:46

Present.

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12:47 - 12:50

Maureen McManus. Present. Shamarie, husband.

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12:50 - 12:50

Present.

Unknown

12:51 - 12:52

Anthony Alves.

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12:52 - 12:52

Present.

Unknown

12:53 - 12:54

Dante Bellini.

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12:54 - 12:54

Present.

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12:54 - 12:58

Erland Roguell is absent. You have nine present and three absent.

Unknown

12:58 - 13:09

You have four. Thank you very much, madam clerk. I'd like to entertain a motion to elect myself as chairperson of this meeting. Second. Motion made by director to Pena, second by treasurer or husband.

Unknown

13:09 - 13:18

All those in favor, please say aye. Aye. The ayes have it. Madam clerk, can we please let the record reflect that we're joined today by miss Eddie Lee Schwab? She's the senior assistant city solicitor for the city of Providence.

Unknown

13:18 - 13:24

So noted. Thank you very much. I'd now like to entertain a motion to go to section b, opening of bids.

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13:25 - 13:26

Move. Second.

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13:26 - 13:33

Motion made by controller Verlini. Second by director Delgado. All those in favor, please say aye. Aye. The ayes have it.

Unknown

13:33 - 14:46

Section b, opening of bids. Item number one, department of parks, purchase of one vacco loader lag vacco loader. For beads. There are four bids for item number The first bidder is United Construction and Forestry, and they have provided a bid of 148,400. The second bidder is Alta Equipment Company, and they have provided a bid of $129,800 minus trades for a net bid of $124,300.

Unknown

15:03 - 15:50

Perfitter is Southwick Milton Inc, DBA Milton instruction cat. I'm sorry. Milton cat. And the bid is a $121,900. And the fourth bidder is One Nation Distribution LLC, and they have provided a bid of $249,989.

Unknown

15:51 - 15:57

Item number two, Providence Police Department purchase of ammunition and supplies. Two bids. Two bids for

Unknown

15:57 - 15:58

item number two.

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16:31 - 17:23

Now the first bidder is Thomas j Morris the third, Eagle Pointe Dunn, TJ Morrison, they have provided a unit price bid. Second bidder is Jerk Brothers Inc, and they provided a bid of $87,019.19 dollars. Item number three, Department of Public Property, lease of city property known as Camp Cronin, 1399 Ocean Road, Narragansett, Rhode Island, five year lease with two five year options.

Unknown

17:23 - 17:24

This item has to be advertised.

Unknown

17:24 - 17:36

Thank you very much, madam clerk. We will be re advertising item number three. Item number four, Department of Public Works, open enrollment, interested suppliers of snow and ice for control. No fees. But these items remain on the agenda until formal notice.

Unknown

17:36 - 17:44

Thank you very much, madam clerk. May I please this completes the opening of the bids. I'd like to entertain a motion to refer all bids to city clerk's office.

Unknown

17:44 - 17:44

So moved.

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17:44 - 17:49

Second. Motion made by chief Dapena, second by deputy commissioner Richards. All those in favor, please say

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17:49 - 17:50

aye. Aye.

Unknown

17:50 - 18:01

The ayes have it. I'd now like to entertain a motion to move to section c, advertisements. So moved. Second. Motion made by deputy commissioner Richards, second by treasurer, Sirmari Husband.

Unknown

18:01 - 18:13

All those in favor, please say aye. Aye. The ayes have it. I would like to entertain a motion to approve the advertisements in sections d as well as readvertise item number three from section b.

Unknown

18:13 - 18:13

Aye.

Unknown

18:15 - 18:20

Second. Motion made by deputy commissioner Richard, second by treasurer Shamari Hussain. All those in favor, please say aye.

Unknown

18:20 - 18:21

Aye.

Unknown

18:21 - 18:27

The ayes have it. Now I'd like to motion a motion to echo into section e.

Unknown

18:28 - 18:28

Second.

Unknown

18:28 - 18:38

Motion made by controller Bellini, second by treasurer Hussain. All those in favor, please say aye. Aye. The ayes have it. Madam clerk, will you please read item number one into the record?

Unknown

18:40 - 18:48

Item number one is discussion relative to including liquidation damages in contracts.

Unknown

18:51 - 18:58

That was one that commission's office was planning to report back on. She don't wanna send anything to your body.

Unknown

18:58 - 19:00

Unfortunately, no. Well,

Unknown

19:01 - 19:04

I'm assuming it was deferred to our contracts team. We have

Unknown

19:04 - 19:07

a a number of working on those things, and I'll I'll

Unknown

19:07 - 19:08

Oh, I think disappointment.

Unknown

19:08 - 19:10

I'm not getting an update.

Unknown

19:10 - 19:44

Yeah. So the question was, I noticed in the contacts that I that I don't see any penalty for noncompliance with the city's first source holdings. I don't see any penalty for future contract in terms of what vendors have already agreed to do in regards to NDE participation. So I saw no penalties that I had in the contract. And as a result, there's never been any kind of penalty for noncompliance with First Source and whole history with First Source.

Unknown

19:44 - 20:01

We've never been a fund issue. And we've never really gone after anyone that's not gonna find anything that need to required. So, I mean, the source of that is the contracts. So that's what we'll continue that to the next meeting.

Unknown

20:01 - 20:03

We have a motion to continue that.

Unknown

20:03 - 20:05

Gladly. Yes. Thank you.