Good afternoon. Welcome to the City of Providence Board of Contracts and and Supply Meeting of Monday, 12/02/2024. Madam, please call the roll.
Mayor Smiley is absent. Council president Miller is absent. Councilman Gonsalves is absent. Councilwoman Anthony? Present.
Sarah Silveria? Present. Elaine Richards? Present. Joseph Dapina?
Present. Patricia Coyne Fay? Present. Shamari husband is absent. Don Hartzemanian?
Dante Bellini? Present. Erlen Rogal is absent. You have seven present and five absent. You have a form.
I'd like to entertain a motion to elect myself chairperson of this meeting.
Second. Motion made by director DePina, seconded by director Richards. All in favor? I. All opposed.
The ayes have it. Please let the record reflect that we are joined today by Megan DeSanto, deputy city solicitor. So noted. I'd like to entertain a motion to go to section b opening of bids.
Second. Motion made by director Bellini, seconded by director Richards. All in favor?
it. All opposed? The ayes have it. Section b opening of bids. Item one, Department of Parks site improvements at Gaynor Street Park.
Three b. Three b. Mill City construct Mill City Construction, 1,869,868. Yardworks Inc, $1,660,000. Casino Brothers Inc, $1,752,993.
Item two, Department of Public Works, waste removal services, residential, three year contract with two two year options for renewal. Six bids. The compost plants, I'm doing business as Remix Organics Company, a Unit 5. The bootstrap compost ink, $776,496. EP Express LLC unit price good.
That that one too because both of those packages came in at different times. I'm not sure it's
Black Earth compost unit price bid. Same thing. Black Earth, Alto's unit price, good. Greenview Tree Service LLC unit price bid. Waste management.
Total cost of the contract, $38,409,676. Item three, water supply board. Four twenty twenty four or newer midsize pickup trucks, four by four Chevrolet Colorado or equivalent. Three beds. One Nation Distribution LLC, $199,956.
Liberty Chevrolet Inc. $192,244 for four Colorado with no trade. Legacy Brothers Inc. $333,248.87. Item four, Department of Public Works.
Open enrollment for interested suppliers of snow ice control. One bed. One bed. WL Sococchio. And have to get Madam clerk, are there any more bids?
No. I'm not. K. This completes the opening of all bids. I'd like to entertain a motion to refer the bids to the city clerk's office.
Motion made by director DePina, seconded by director Bellini. All in favor? Aye. All opposed? I have it.
I'd like to entertain a motion to move to section c, advertisements. Second.
Motion made by director Richard, seconded by director Bellini. All in favor? Aye. Opposed? Yes.
Have it. I'd like to entertain a motion to approve the advertisements in section c.
made by director Richards, seconded by director Blaney. All in favor?
All opposed? The ayes have it. I'd like to entertain a motion to move to section a for review.
Second. Motion made by director DePina, seconded by director Richards. All in favor? Aye. Aye.
All opposed? The ayes have it. Madam Burke, do you have an amendment to section a?
Yes. If we can ask for a motion to amend the agenda to not require council approval for items one, two, and three.
I'd like to entertain a motion to amend section a to remove the council requirement of items one, two, and three.
Second. Motion made by Councilman Anthony, seconded by Director Bellini. All in favor?
Aye. All opposed. You guys have it. Councilman Anthony, do you have any items you'd like to read?
I would just like to ask some questions about item number four. I just wanted to ask if the if the Shell Fleet Solutions and the Fleet Master are the lowest bidders.
Yes. I can speak to that. Both of them are offering more savings than the other vendors. So they are returning not the same with the lowest peers. They are the ones providing one savings than the other.
So is that based on her cost, per unit cost, or how how is that?
Based on consumption. So we run estimates based on whatever the city consumed last year and based on the numbers they provided. So we determined that both of them, they have the highest savings compared to the.
Okay. And you don't have any can you tell me a little bit about the savings then? What exactly the saving charge that we have with them? Or
Yeah. So for instance, we just had a conversation with Cheryl. I can provide you I believe that it comes with a backup showing the savings. I don't have the numbers, but we just had a conversation we share. One of the savings, let's see, we actually paid about more than $20,000 last year, but I did provide you with more accurate data.
