Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, November 18, 2024-2:00 PM

November 18, 2024

Call to Order and Roll Call

05:55 - 06:29

The Board of Contract and Supply meeting was called to order on November 18, 2024. The clerk conducted roll call and established that a quorum was present.

Election of Meeting Chair

06:29 - 06:41

A motion was introduced and seconded to elect a chair to preside over the meeting. The motion was unanimously approved by the members present.

Motion to Proceed to Section B (Opening of Bids)

06:41 - 07:00

The presence of Deputy City Solicitor Michael Pelosi was acknowledged on the record. The board then voted unanimously to advance to Section B of the agenda.

Section B: Opening of Bids

07:00 - 32:34

The board received and read aloud competitive bids for multiple municipal projects, employee benefits, and departmental contracts. Several items were noted as extended to December 16, 2024, or updated due to labeling corrections.

Referral of Bids to City Clerk's Office

32:34 - 32:47

Following the completion of bid openings, a motion was made to refer all submitted bids to the City Clerk's office. The motion was seconded and approved unanimously.

Section C: Advertisements

32:47 - 33:09

The board voted to move to Section C of the agenda covering bid advertisements. A subsequent motion to approve all advertisements listed in Section C passed unanimously.

Section E: Discussion on Liquidated Damages

33:09 - 33:39

The board advanced to Section E to review provisions regarding liquidated damages in city contracts. The item was tabled pending a report from the City Solicitor's office.

Section A: Amendment to Agenda

33:39 - 35:03

The board transitioned to Section A and considered a motion to correct the agenda listing. The board voted to remove an incorrect duplicate item 26, assign the remaining item 26 to DPW, and renumber the items accordingly.

Section A: Approval of Items 1 through 32 as Amended

35:03 - 35:54

The board took a roll call vote on the approval of agenda items 1 through 32 in Section A as amended. The motion carried with seven votes in favor, one opposed, and four absent.

Section D: Approval of Minutes

35:54 - 36:24

The board moved to Section D to consider the minutes of the November 4, 2024 meeting. With no edits or corrections offered, the minutes were approved unanimously.

Adjournment

36:24 - 36:34

A motion to adjourn the meeting was made and seconded. The motion passed unanimously and the meeting was adjourned.

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05:55 - 06:03

Good afternoon. Welcome to the city province board of contract and supply meeting of Monday, 11/18/2024. Madam Park, will you please call the roll?

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06:03 - 06:11

Courtney Hopkins? Present. Council president Miller is absent. Councilman Gonsalves is absent. Councilwoman Anthony is absent.

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06:11 - 06:16

Sarah Silveria? Present. Elaine Richard? Present. Joseph Takina?

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06:16 - 06:17

Present.

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06:17 - 06:21

Patricia Quinn Fate? Present. Shamari, husband?

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06:21 - 06:21

Present.

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06:21 - 06:22

John Arzanian?

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06:22 - 06:23

Present.

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06:23 - 06:29

Dante Bellini? Present. Erwin Roguel is absent. You have eight absent and four absent. You have quorum.

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06:29 - 06:32

I'd like to entertain a motion to elect myself to represent this meeting.

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06:32 - 06:34

So moved. Second.

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06:34 - 06:41

Motion made by director Bettina, seconded by director Bellini. All in favor? Aye. All of those? The ayes have it.

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06:41 - 06:51

Please let the record reflect that we are joined today by Michael Pelosi, deputy city solicitor. So noted. I'd like to entertain a motion to go to section b opening of bids.

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06:51 - 06:52

So moved. Second.

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06:52 - 07:00

Motion made by director Richards, seconded by director Bellini. All in favor? Aye. All opposed? The ayes have it.

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07:00 - 07:07

Section b, opening of bids. Item one, department of parks. Site improvements at Zames Aghorn Park. Three b. Three beds.

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07:22 - 08:06

Yardworks Inc, $600,000. Athena Brothers Inc, 832,212. Move on masonry, $595,000. Item two, Department of Parks site improvements at Richardson Park. Four v four beds.

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08:25 - 09:39

Yardworks Inc, $1,555,000. Lucina Brothers Inc, $2,091,690. Your bond masonry, $1,635,000. Right. Pet Corporation, $1,839,560.

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09:40 - 10:30

Item three, department of people and culture. Flexible spending account marketing, three year contract with two two year options for renewal. Four bids. Four bids. The Blue Cross and Blue Shield of Rhode Island, $3 per employee per month.

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10:54 - 12:26

Financial Health. $61,352.40. Total administrative service is $120.20. MetLife Consumer Services Inc unit price 10. Item four, department of people and culture, HRA marketing RFP, three year contract with two two year extensions.

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12:26 - 14:00

Four b. Four b. Blue Cross and Blue Shield of Rhode Island, $3.75 per employee. MetLife consumer services, Inc. Unit transit bid.

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14:26 - 15:15

Total Administrative Services Corporation, $67,335. Inspire Financial Health Inc. $15,876 for FSA and $37.81 annual. Item five, Department of People and Coaching.

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15:22 - 15:25

But their box says HRA, and this is saying

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16:18 - 16:26

So they mixed up their their boxes. So the one we opened for number three

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16:28 - 16:43

is although their box was listed as FSA Okay. The bid inside states HRA. Okay. And the reverse for this one.

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16:45 - 16:48

So number three was actually number four,

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16:48 - 16:51

and number four was actually number three.

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16:55 - 17:35

Item five. Department of People and Culture. Dental insurance, three year contract with two year options for three beds. Blue Cross and Blue Shield of Rhode Island. $38 and 50¢ per employee per month.

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17:39 - 17:44

How many for this one? Yes. There are three. Seven.

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17:45 - 17:45

Thank you.

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18:07 - 19:37

Delta Dental of Rhode Island, multiple pricing options proposed. Metropolitan Life Insurance Company unit price bid. Item six, department of people and culture, Basic life, AD and youth, and supplemental life insurance marketing, three year contract with two year options with two two year options for renewal.

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19:37 - 19:40

Item has been extended to December sixteenth twenty twenty first.

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19:40 - 19:53

First item is being extended. Item seven, Department of People and Culture, medical insurance, three year contract with two two year options for renewal. This item has been extended to 12/16/2024. K. This item is extended.

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19:53 - 20:28

Item eight, Department of People and Culture, Prescription drug Rx marketing, three year contract with two two year options for renewal. Three bids. Three bids. Blue Cross and Blue Shield of Rhode Island, $2.36 per member.

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22:57 - 22:57

Maybe.

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23:29 - 23:32

And that's it. Alright. You've had

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23:32 - 23:40

it helped. It's what? Your price, I guess. There's a fee table. There's no our forms are not included in the bid.

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24:16 - 24:17

HR?

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24:20 - 24:34

Oh. Okay. CVS, UniCredit. Okay. Item nine.

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24:34 - 25:09

Department of People and Culture Vision Insurance. Three year contract with two two year options for renewal. Three bids. Three bids. Blue Cross and Blue Shield of Rhode Island at $2.36 per per member per month.

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25:14 - 25:23

This is for pharmacy. Now it is What? They're $2.36 per member per month of pharmacy.

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25:32 - 25:36

The I see that box. Hold on. There's another there's another.

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25:39 - 26:05

A Blue Cross and Blue Shield, three hundred four thousand five hundred twelve dollars and twelve cents for the total annual cost for fully insured vision. Metropolitan Life Insurance Company unit price bid.

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26:38 - 26:39

Okay.

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26:42 - 27:08

Okay. So this is a vision, but it's Delta Dental, Albert Island, multiple pricing options proposed. Number 10, Department of Planning and Development, technical and scientific services for Port Shoreline Resilience, January 2025 through December 2026.

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27:08 - 27:09

These items have been extended

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27:09 - 27:11

to December sixteen twenty seven four.

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27:11 - 27:18

Okay. Items extended. Number 11, Department of Public Property, ARPA Recreation Center HVAC improvement.

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27:18 - 27:18

Three

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27:18 - 28:09

bits. Three bits. Aero Mechanical Inc, $3,828,300. Again, that was Aero Mechanical, $3,828,300. Bartone Service Company Inc.