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Providence Board of Contract & Supply-Monday, September 9, 2024-2:00 PM

September 09, 2024

Official record

From the minutes filed with the RI Secretary of State on September 23, 2024.

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Attendance

8 present · 4 absent

Present

Courtney Hawkins for Mayor Brett P. Smiley
Sara Silveria
Elaine Richards
Joseph DiPina for Ateesh Chanda
Patricia Coyne-Fague
Shomari Husband
John Arzoomanian
Dante Bellini

Absent

Council President Rachel M. Miller
Councilman John Goncalves
Councilwoman Helen D. Anthony
Erlin Rogel

Recorded votes (12)

Motion to Elect Sara Silveria as Chairperson

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section B - Opening of Bids

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Mr. Husband

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Bid from Agostini Construction Co., Inc. for $3,457,830.00

REFERRED BIDS TO CITY CLERK with Items #2 and #3 being Dropped and Item #4 being Re-Advertised. [UNANIMOUS]

Moved by Mr. Husband · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section C - Advertisements

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Mr. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Department of Housing and Human Services Recovery Housing Supports advertisement

APPROVED FOR ADVERTISING with Item #4 from Opening of Bids to be Re-Advertised and One (1) Walk on advertisement – Department of Inspection & Standards – Vehicle Leasing – To Be Opened on September 23, 2024. [UNANIMOUS]

Moved by Ms. Richards · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section E - Discussion

PASSED [UNANIMOUS]

Moved by Mr. Husband · Seconded by Mr. Bellini

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to go to Section A for Review

PASSED [UNANIMOUS]

Moved by Mr. Bellini · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Contract with United Rentals (North America) Inc. for the Rental of Trucks and Heavy Equipment

APPROVED A-9 [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (7)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Arzoomanian , Mr. Bellini

Approval of items A-1 through A-8 and A-10 through A-37

APPROVED A-1 through A-8 and A-10 through A-37 [7 TO 1]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (7)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Arzoomanian , Mr. Bellini

Nay (1)

Mr. Husband

Motion to go to Section D - Approval of Minutes

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Approval of Minutes: August 26, 2024

APPROVED (WITH VOTE) [UNANIMOUS]

Moved by Mr. Husband · Seconded by Ms. Richards

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Motion to adjourn the meeting at 2:51 o'clock P.M.

PASSED [UNANIMOUS]

Moved by Mr. DiPina for Mr. Chanda · Seconded by Mr. Husband

Aye (8)

Ms. Hawkins for Mayor Smiley , Ms. Silveria , Ms. Richards , Mr. DiPina for Mr. Chanda , Ms. Coyne-Fague , Mr. Husband , Mr. Arzoomanian , Mr. Bellini

Unknown

14:34 - 14:42

Good afternoon. Welcome to the City of Providence Board of Contract and Supply meeting on Monday, 09/09/2024. Madam, please call the roll.

Unknown

14:42 - 14:43

Courtney Hawkins?

Unknown

14:43 - 14:44

Present.

Unknown

14:44 - 14:51

Council president, no one is absent, and councilman Gonzalez absent, councilman, Anthony Saracen. Sarah Silveria?

Sara Silveria

14:51 - 14:52

Present.

Unknown

14:52 - 14:53

Eli Richards?

Elaine Richards

14:53 - 14:53

Present.

Unknown

14:53 - 14:54

Joseph Dekina?

Unknown

14:54 - 14:55

Present.

Unknown

14:55 - 14:56

Patricia.

Unknown

14:57 - 14:58

Shamar, husband.

Shomari Husband

14:58 - 14:59

Present.

Unknown

14:59 - 14:59

John.

Unknown

15:00 - 15:01

Present.

Unknown

15:01 - 15:02

Dante Donini.

Dante Bellini

15:02 - 15:03

Present.

Unknown

15:03 - 15:07

Caroline Rochelle is absent. You have eight present and four absent uniform.

Unknown

15:07 - 15:11

K. I'd like to entertain a motion to elect myself chairperson of the screen.

Unknown

15:11 - 15:12

So moved.

Unknown

15:12 - 15:13

Second.

Unknown

15:13 - 15:17

Motion made by director DeFina, seconded by director Bellini. Hearing no objections, all in favor?

Unknown

15:17 - 15:17

Aye.

Unknown

15:17 - 15:25

All of those three ayes have it. Please let the record reflect that we are joined today by Michael Polisi, deputy city solicitor.

Unknown

15:25 - 15:30

So noted. I'd like to entertain the motion to go to section b, opening of bins.

Unknown

15:30 - 15:31

So moved.

Unknown

15:31 - 15:32

Second.

Unknown

15:32 - 15:35

Motion made by director Bellini, seconded by creditor, husband. All in favor?

Unknown

15:35 - 15:36

Aye.

Unknown

15:36 - 15:38

All opposed? The aye have it.

Unknown

15:39 - 15:45

Section b, opening of bids. Item one, Providence Fire Department. Station uniforms, three year contract. Two b. Three bids.

Unknown

16:10 - 16:47

LLC, $272,654.80. Impact Custom Apparel LLC unit president. Item two, department of public property, design build services for Admiral Street decorative lighting. This item has been dropped. Item three, department of public property, design build services for Dana Street decorative lighting.

Unknown

16:47 - 16:58

This item has been dropped. Item four, Department of Public Property, Elmwood Community Center roof restoration project.

Unknown

16:58 - 17:00

The item has to be readvertised.

Unknown

17:00 - 17:15

K. So item will be readvertised. Item five, department of public property, heavy truck parks for the city fleet, fiscal '25 for one year contract with two, one year options for renewal. One bid. One bid.

Unknown

17:40 - 17:55

LLC. Unit price bid. Item six, department of public property. Nathan Bishop Middle School, new monumental sign. Two bids.

Unknown

17:55 - 19:07

Two bids. Anchors away together. I'm doing business as AA sign in the morning. $33,700. Golden rule signs, $18,084.74.

Unknown

19:08 - 20:11

Item seven, department of public property, construction management services for public works complex. Cost proposals only. A downstream construction company. $3,106,041.16. Augustini Construction Company, $3,457,830.

Unknown

20:14 - 20:15

Madam clerk, are there any unmarked bids?

Unknown

20:15 - 20:16

None.

Unknown

20:17 - 20:22

At this completes the opening of bids. I'd like to entertain a motion to refer all the bids to the city clerk's office.

Unknown

20:23 - 20:24

So moved.

Unknown

20:24 - 20:24

Second.

Unknown

20:24 - 20:29

Motion made by treasurer has been seconded by director Richards. All in favor?

Unknown

20:29 - 20:30

Aye.

Unknown

20:30 - 20:32

All opposed? The ayes have it.

Unknown

20:32 - 20:36

I'd like to entertain a motion to move to section c as event.

Unknown

20:37 - 20:37

Second.

Unknown

20:37 - 20:42

Motion made by director Zapina, second by director Bellini. All in favor? None.

Unknown

20:42 - 20:50

All opposed? I have it. Madam Clerk, is is there a advertisement that's being walked on?

Unknown

20:50 - 21:01

There is. This is from the Department of Inspection and Standards. This will be for vehicle leasing, and it will be opened on 09/23/2020. Okay.