Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, August 26, 2024-2:00 PM

August 26, 2024

Call to Order and Roll Call

21:07 - 21:49

The meeting of the Board of Contract and Supply was called to order on August 26, 2024. A roll call was conducted, establishing a quorum with eight members present.

Election of Chairperson

21:49 - 22:11

A motion was made and seconded to elect the temporary chairperson for the evening's meeting. The motion passed unanimously by voice vote.

Section B: Opening of Bids

22:11 - 33:46

The board opened and read public bids for multiple departmental contracts including parks, public property, redevelopment, and water supply. Several bids were recorded, while items without bids were designated to be readvertised.

Referral of Bids

33:46 - 33:58

A motion was made to refer all opened bids to the City Clerk's office. The motion was seconded and approved unanimously.

Section C: Advertisements

33:58 - 34:11

The board entertained and approved a motion to transition to Section C for advertisements. The motion passed without opposition.

Section A: Review and Discussion

34:11 - 34:58

A motion was approved to move to Section A for review of pending matters. Board members briefly discussed agenda scheduling for future meetings.

Approval of Section A Items 1 through 39

34:58 - 35:46

A motion was made to approve items 1 through 39 under Section A via a roll call vote. The motion carried with seven affirmative votes.

Approval of Minutes

35:46 - 36:41

The board considered approval of the meeting minutes from the August 13, 2024 meeting. A motion to approve was introduced and brought to a vote.

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21:07 - 21:23

Ready? Yep. Let me Good afternoon. Welcome to the City of Providence Board of Contact and Shipline meeting on Monday, 08/26/2024. I'm not in for a brief.

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21:23 - 21:23

Call.

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21:23 - 21:31

Courtney Hawken. Resident. Council president Miller is absent. Councilman Gonzales is absent. Councilwoman Anthony is absent.

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21:31 - 21:36

Sarah Silveria? Present. Elaine Richards? Present. Joseph Dekina?

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21:36 - 21:40

Present. Patricia Quinn Fey? Present. Shimari Husband?

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21:40 - 21:40

Present.

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21:41 - 21:46

John Arzaminian. Present. Dante Bellini. Present. Arlen Roget.

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21:46 - 21:49

If absent, you have eight present and four absent, you have a four.

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21:49 - 21:59

I'd like to entertain a motion to elect myself chairperson of this evening. Second. Motion made by director Dapena, seconded by director Blaney. All in favor? Aye.

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21:59 - 22:12

All opposed? The ayes have it. Please let the record reflect that we're joined today by Ken Cheverini, deputy vice president. So noted. I'd like to entertain a motion to go to section b opening of bids.

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22:12 - 22:13

Don't move. Sure.

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22:13 - 22:20

Motion made by director Richard, seconded by treasurer and husband. All in favor? I got that. All opposed. You guys have it.

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22:20 - 22:57

Section b, opening of bids. Item one, department of inspection and standards, real estate title abstract research, two year contact with two one year options for you. One bid. One bid. Landrose Law Office LLC, $60 per.

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22:59 - 23:57

Item two, Department of Parks Street tree planting, site preparation, and installation fall twenty twenty four and spring twenty twenty five. Two beds. Two beds. Northeastern Tree Service Inc, $157,460. Greenview Tree Service LLC, $145,442.

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24:00 - 24:55

Item three, department of parks, emergency, and storm framework one year contract with three one year options. Two b. Two votes. Family Tree, $17,214.08. Northeastern Tree Service Inc, $19,625.

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24:58 - 25:43

Item four, Department of Parks, Rebid site improvements at Roger Williams Park Events Pavilion. Four b. Four bids. Yardworks Inc, $115,000. DuPont Masonry Construction, $149,500.

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25:50 - 26:10

Mill City Construction, $189,888. And Parasol Brothers... I'm sorry. Parasol Builders, $213,397.

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26:19 - 26:20

The first one was

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26:27 - 26:42

yard works. $115,000. Item five, Department of Public Property, city, fleet, car wash, services, blanket contract, fiscal year '25, two year contract with two one year options for new. Two beds. Two beds.

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27:20 - 27:44

Only Mill Auto Wash doing business as freeway car wash. Unit price bid. Premium services group. Unit president. Item six, department of public property.

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27:44 - 28:18

Construction Management Services for Complex. Two beds. Two beds. Construction company. This is just a techno...

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28:18 - 28:49

These are just technical companies. And. Item seven, Department of Public Property, Conley Stadium, Rare Service parking lot construction. Four bids. Four bids.

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29:13 - 29:15

Narragansett Improvement Company.

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29:16 - 29:19

Sorry. The problem was it. Sorry.

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29:19 - 30:03

Narragansett Improvement Company, $432,900. Zytec Corporation, 382,130. One. This is for green tree... Greenview Tree service.

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30:28 - 30:52

This is... This this is gonna be just open. It's actually for the emergency and storm rework, which is item item three. There are three bids for item three. This is Greenview Tree Service LLC, and the bid is $46,363.

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30:53 - 31:12

So item seven has three bills. That's item seven. Descendo Inc. $378,880. Item eight, department of public property, design build services for Gano Street decorative lighting.

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31:12 - 31:22

That is not bid. This item has to be readvertised. This item will be readvertised. Item nine, department of public property, design build services for Admiral Street decorative lighting. No, please.

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31:22 - 32:09

This will be readvertised also. Item 10, Providence redevelopment agency 2246 Curry Ave redevelopment architectural design and community engagement services. One bid. One bid. Architecture and planning and research.

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32:09 - 33:14

$75,750. Item 11, water supply board, two service trucks with. Survey is scored. $185,805 each. Hasbro Chrysler Dodge Jeep Ram Fit, $443,672.

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33:32 - 33:46

Proper performance LLC, 234,120. And, madam clerk, are there any unmarked bids? No. Unmarked bids. This completes the opening of bids.

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33:46 - 33:55

I'd like to entertain a motion to refer the bids to the city clerk's office. Second. Motion made by director DePina, seconded by director Delaney. All in favor? Aye.

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33:55 - 34:00

All opposed? You guys have it. I'd like to entertain a motion to move to section c,

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34:00 - 34:02

advertisement. Second.

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34:03 - 34:11

Motion made by director Richard, seconded by her husband. All in favor? Aye. All opposed? You guys have it.

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34:11 - 34:31

I'd All in favor? Aye. All opposed. You guys have it. I'd like to entertain a motion to move to section a for review.

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34:32 - 34:41

Second. Motion made by director Richard, seconded by treasurer husband. All in favor? Aye. All opposed.

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34:41 - 34:45

Yes. Noted. Now, Trevor, do you have any items you'd like to review?

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34:45 - 34:53

No. I think that we had planned to have a discussion about the participation that this evening. Obviously, it's not on the agenda item, so maybe we can do it for next week.

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34:53 - 34:54

We can do it for

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34:54 - 34:57

the next one. I didn't know who's supposed to speak for this one. I'd like

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35:00 - 35:06

to entertain a motion to approve items one through 39 through section a and a roll call vote. So

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35:06 - 35:08

move. Second.

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35:08 - 35:14

Motion made by director Dapena, seconded by director Folini. I'm hearing no objections. In effect for roll call, please.

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35:14 - 35:20

Courtney Hawkins. Aye. Comes with President Miller's absent. He comes to me by themselves. It's absent.

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35:21 - 35:26

Comes to woman Anthony is absent. Sarah Silveria. Aye. Elaine Richards. Aye.

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35:26 - 35:31

Joseph Takina. Aye. Patricia Coyne Fay. Aye. Shamari's husband.

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35:31 - 35:38

Aye. John Arzmanian. Aye. Dansby Bellini. Aye.

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35:39 - 35:46

Erland Rochelle is absent. You have seven ayes, one nay. Four absent. The motion carries. The matter to our group.

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35:46 - 35:50

I'd like to entertain a motion to move to section b approval of minutes.