Providence Board of Contract & Supply-Monday, July 15, 2024-2:00 PM

Good afternoon, everybody. Welcome to the City of Providence Board of Contracts and Supply meeting for Monday, 07/15/2024. Madam clerk, will you please spell the role? Pardon me? Present.

Council president Miller is absent. Councilman Gonzales is absent. Angela Anthony is absent. Russell Lindbergh. Present.

Ellen Richards, present. Joseph Tropina. Present. Patricia Coynepe, president. Chamari Hudson is absent.

John Arzanavian. Present. Courtney Martone. Present. Carla Rizelle is absent.

You have seven present in file. Thank you very much, madam clerk. I'd like to entertain a motion to lift myself as chairperson of this meeting. Move. Second.

Second. Motion made by director Pinah, second by deputy commissioner Richards. All those in favor, please say aye. Aye. The ayes have it.

I'd like to let the record reflect that we're joined today by mister Michael Calisi, deputy city solicitor for City Of Providence. Thank you very much, madam clerk. I'd like to entertain a motion for the section b, opening bid. Motion made by deputy commissioner Richards. All those in favor, please say aye.

Aye. Any aye? Item number one, Office of the City Council award 12 design build Smith, the wayfinding signage. This item is being extended to 07/29/2024. Thank you very much, madam clerk.

Item number one is an extended. Item number two, Province Fire Department. Annual physical exam entrance physical exam services, three year contract. One bid. There's one bid for item number two.

The bid is from the occupational health centers of the Southwest PA, DBA, and medical centers, and they have provided a unit price bid. Item number three, Providence Fire Department. Fiscal 25 pre employment background check servicing. Four bids. Or four bids.

Right. The first bidder is the total Insight screening. He was provided a unit price bid. Second bidder is variable screening was also provided at unit price bid. Next bidder is accurate.

DNS services eight was provided at the unit type bid. The forfeit is TrueView BFI LLC who's provided a bid of $270 plus any fees per individual. Item number four, Providence Center Department fiscal twenty five pre employment psychological testing services. Four bids. Four bids.

The first bidder is Klara Health Corp who's provided a bid of $300 per unit. Second bidder is LEPS dash PSS PLLC DBA Public Safety Psychological Services, and they have provided a bid of $505,100 dollars per unit. Is psychological dimensions, and they've provided a unit for a fit of 425 doctors. And the forfeiter is National Testing Network Inc, and they have provided a. Item number five, Patterns Police Department.

Current model year, Harley Davidson, FLHP, police road king, two year lease. Ruby. So two bids for item number five. The first bidder is Russet Ocean State DPA, Russet Ocean State Harley Davidson, and they have provided a bid of $7,377 for year 1 and $7,377 for year two along with the unit price. The second bidder at Seacoast Motorcycles LLC, DBA Seacoast Harley Davidson, and they have provided a bid of $88,650 for year...

For the two years. Year one is $496.50, and year two is 39,000. Item number six, Department of Public Property, fire alarm, extinguishers, sprinkler systems, and emergency repairs, blanket contract, fiscal twenty five, one year contract with three one year options to renew. This item has been signed until 07/29/2024. Thank you, madam clerk.

Item number six has been extended. Item number seven, Department of Public Property, rebid windshield repair... Windshield replacement and repairs for city fleet, one year contract with two one year options for renew. Two bids. There are two bids for item number seven.

Bidder is UK to Body Glass Services LLC, and they have provided a unit price. Second bidder is AGN Glass LLC, DVA Auto Glass now, and they have also provided a union price bid. Item number eight, the recovery office, African American and indigenous media plan RFP. One bid. Here.

One bid per item number. So I have... Oh, I think it's right. Okay. So the bidder is Fignance Digital Creative Marketing LLC, and they provided a bid of $198,500.

Item number nine, the recovery office, home ownership and financial literacy program development. This item is being extended to 07/29/2024. Thank you, madam. Item number nine has been extended. Item number 10, water supply board, dehumidification system upgrade one point five year contract expires 12/01/2025.

Extended to 07/29/2024. Thank you very much, madam. Are there any unmarked bids today? No unmarked bids. Thank you very much.

This completes the opening of all bids. I'd like to entertain a motion to refer all bids to city clerk's office. Second. Motion made by deputy meeting commissioner Richard, second by director Puente. All those in favor, please say aye.

Aye. The ayes have it. I would now like to entertain a motion to move to section d, advertisements. Motion made by director, second by deputy commissioner Richards. All those in favor, please say aye.

Aye. The ayes have it. I would now like to entertain a motion to approve the advertisements in section c. Motion made by Director of the Pena, seconded by Deputy Commissioner Richards. All those in favor, please say aye.

Aye. And now let's entertain a motion to move to section a verdict. Motion made by Deputy Commissioner Richards, second by Director DePina. All those in favor, please say aye. Aye.

Thank you very much. Members of the board, are there any questions or items you'd like us to review in further detail? Hearing no questions, madam clerk, I believe there's an amendment we need to clarify. Yes. On item number 19 for the Department of People and Culture, there'll be two changes.

It will be... I will refund 06/30/2025, and in the next sentence to offer voluntary benefits to the active non ten thirty three employees. Just need that position. Okay. May I please get a motion to amend item number 19 by the city clerk?

Motion made by director Pointe Vado, second by the deputy commissioner Richards. All those in favor, please say aye. Aye. The ayes have it. Thank you very much.

I would now like to entertain a motion to approve items number one through 35 in section a with number 19 as amended. Motion made by deputy commissioner Richards, second by director Quinfay. All those in favor, please say aye. Aye. Thank you.

I would like to entertain a motion to move to section d approval that on a roll call. Oh, I'm sorry. On a roll call, though. Thank you. Absent, and voting patterns.

The matters are approved. Thank you so much, madam. Would like to entertain a motion to move to section D. Are you able move minutes? Second.

Motion made by director Lapina, second by deputy commissioner Richards. All those in favor, please say aye. Aye. Thank you. I would like to entertain a motion to approve the minutes of 07/01/2024.

Motion made by Director DePina, seconded by Deputy Commissioner Richards. All those in favor, please say aye. Aye. The ayes have it. And lastly, I'd like to entertain a motion to adjourn.

A motion made by deputy commissioner Richard. I'm gonna give the second to director.