Back to Providence Board of Contract and Supply

Providence Board of Contract & Supply-Monday, June 3, 2024-2:00 PM

June 03, 2024

Call to Order, Roll Call, and Election of Chairperson

09:54 - 10:52

The Board of Contract and Supply was called to order and established a quorum with nine members present. A motion was made and unanimously approved to elect the chairperson for the meeting.

Section B - Opening of Bids

10:52 - 30:49

The board opened submitted bids for thirty items across multiple city departments, noting extensions and bids requiring readvertisement. A motion to refer all bids to the city clerk's office was approved.

Section C - Advertisements

30:49 - 31:27

The board moved into Section C to review proposed contract advertisements. A motion was approved to authorize the advertisements as well as readvertise items 7, 11, 17, 25, 26, 27, and 28.

Section A - Review and Contract Approvals

31:27 - 36:29

Board members discussed vendor disparity studies and minority business enterprise utilization strategies. The board then approved items 1 through 50 in Section A, noting specific items subject to City Council approval.

Section D - Approval of Minutes

36:29 - 37:29

The board considered the draft meeting minutes from the May 6 and May 20, 2024 meetings. Following noted member attendance adjustments, the minutes were approved by voice vote.

Adjournment

37:29 - 37:48

A motion to adjourn the meeting was made and seconded. The motion carried unanimously without objection, closing the meeting.

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09:54 - 09:55

Good morning.

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09:57 - 10:06

Good afternoon. Welcome to the City of Providence Board of Contract and Supply Meeting of Monday, 06/03/2024. On the matter of

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10:06 - 10:07

fact, will you please follow the hold?

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10:07 - 10:15

Courtney Hawkins? Present. Council President Miller is absent. Councilman Gonzalez is absent. Councilwoman Anthony?

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10:15 - 10:20

Present. Sarah Silveria? Present. Elaine Richards? Present.

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10:20 - 10:25

Joseph DePina? Present. Patricia Coyne Fay? Present. Shamari, husband?

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Present.

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John Arzemanian? Present. Dante Bellini? Present. Erland Rochelle is absent.

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10:31 - 10:33

You have nine present and three absent.

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10:33 - 10:37

You have four. I'd like to entertain a motion to elect myself chairperson. So

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moved. Second.

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10:38 - 10:44

Motion made by director Dipena, seconded by treasurer and husband. I'm hearing no objections. All in favor? Aye. Both votes.

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10:44 - 10:50

Yes. Have it. Please let the record reflect that we're joined today by Michael Klinky, deputy city solicitor,

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so noted.

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10:52 - 10:55

I'd like to entertain a motion to go to section b opening of this.

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So moved.

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11:11 - 11:37

Service provider, two year contract with one year office. One bid. One bid. Partnership for Providence Parks, $170,000. Item two, Department of Human Resources.

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11:37 - 12:13

Drug and alcohol testing program, one year contract with two one year options for renewal. Repeat. Two. V s... VSI Medical Services Inc, $11,115.

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12:34 - 12:49

USA Mobile drug testing. Unit price. Item brief, Providence Fire Department. Medications and supplies to the apartment. Founded.

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12:49 - 13:46

Founded. Bound Premedical LLC, $3,309.91. Item four, department of parks. Rebid education center and pavilion for the Broader Oaks Park Zoo. Item five, department of Parks Young to be maintenance 2023.

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13:46 - 14:59

Four beds. Four beds. Previewed Free Service LLC unit price. Outstanding free service, $78,175. Regal, Tree, and Scrum Expert, $41,705.

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15:14 - 15:29

Northeastern Tree Services, $21,150. Item six, Providence Police Department. Cleaning of Providence Police... Public safety vehicles through your contract with two one year option. Two beds.

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15:29 - 16:37

Two beds. Horizon Speed and Graphics LLC. Unit Olneyville Auto Wash, doing business as freeway car wash unit price bid. Item seven, Providence Police Department. Forensic supplies to your contract, 07/01/2024 through 06/30/2026.

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16:37 - 16:39

No fees. This item has to be.

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16:41 - 17:13

Item province police department, police uniform, and equipment to your contact. One bid. One bid. Edward Beach uniforms, aka leader uniform, $1,224,340. Item nine, department of public property.

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17:13 - 17:42

DJ service and blanket contract. Fiscal year '25. One year contract with three one year options.. One of them. Music one, $150 per hour.

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17:44 - 17:52

Item 10, department of public property, electrical and lighting supply, blanket contract, fiscal year '25. One year contract with three. What are your options for renewal? This item

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has been extended to June twenty nineteen twenty twenty four.

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17:58 - 18:21

Item 11, department of public property. Fire alarm, extinguisher, sprinkler systems, and emergency repairs blanket contract fiscal year '25, one year contract with three one year options for you. Nothing. Because I don't have to leave the. Item 12, department of public property, trash and recycling management services, blanket contract, fiscal year '25, three year contract with two one year options for you.

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18:21 - 19:12

Mhmm. Two beds. M t d. That's global. The unit price.

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19:17 - 19:26

Greenview, Case Services LLC unit price. Item 13, Department of Public Property, automotive batteries for the city fleet, two year contract with two one year

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19:26 - 19:30

options for I don't have any extended since the nineteenth twenty twenty four.

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19:31 - 20:24

Item 14, Department of Public Property, automotive tires for the fleet, year contract with two one year options for three bids. Three bids. Sullivan Tire Company Inc, $28,742. Rollins Tire Service Inc. Unit price bid.

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20:36 - 20:55

Firestore Inc. Universe. Item 15, department of public property. Fire station building needs evaluation setting. Indeed.

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20:55 - 21:47

She does. From the Robinson Green Beretta Corporation, this is... Because they just technical proposals for qualifications and they don't. And item 16, department of public property. Dictionary, printing services, blanket contact, fifth layer 25, three year contract with two options for new.

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21:47 - 21:57

These items have been. Item 17, Department of Public Works. Purchase of bituminous concrete.

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21:58 - 21:59

No. Have to be three.

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22:02 - 22:30

Actually, from the 18 department of public work. Project of iron casting, fiscal year '25. Two b. Two beds. Warwick Windwater Company, forty eight thousand eight hundred five dollars sixty five cents.

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22:50 - 23:21

Ferguson Water Works, $36,877.09. Item 19, Department of Public Works, purchase of inlet stones. One bid. One bid. William Stone Company Inc, $19,812.82.

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23:23 - 23:55

Item 20, Department of Public Works, purchase of Portland cement concrete. Week. One day. Materials, LLC, unit price bid. Item 21, the recovery the recovery office one Providence for use 2024 round two.

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23:55 - 25:04

Eleven Eleven bid. Did. On Southside, $28,854. K. On the.

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25:04 - 25:44

$46,325. AS $2.20, $79,352. Reenter campus programs, 15... I'm sorry. $41,474.

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25:55 - 27:01

Federal Hill House Association, $5,951.67. Rhode Island black story colors, $11,160. Providence Housing Authority, $73,984.67. The Center for Dynamic Dynamic Learning Inc. It's at Unit 5.

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27:05 - 28:25

It's $76,510. Refugee Green Center, $24,266.40. Boys and Girls Club of Providence, $100,077.14. Rhode Island for community and justice, $54,332.50. Item 22, the recovery office.

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28:25 - 29:08

Eviction defense services are a few one year contract with one year option. One. Rhode Island Legal Services Inc, $600,000. Item 23, water supply board, dehumidification system upgrade, one and a half year contract. Item 24, water supply board digital for relevant software.

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29:08 - 29:43

One bid. One bid. The PrimeCheck Inc, twenty five thousand four hundred sixty five dollars and one cent. Item 25, water supply for digital forensics work station.

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29:43 - 29:46

No. This has to be. Item

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26, water supply board maintenance and repair for two way radio communication system to your contact.

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No. This has to be.

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Item 27, water supply board, tires, and recaps to your contract.