Providence Board of Contract & Supply-Monday, May 6, 2024-2:00 PM

The Board of Contract and Supply meeting is called to order, and roll call is taken. A quorum is established with seven members present and five absent.

A motion is introduced and approved to elect Courtney Hawkins as chairperson for the meeting. Deputy City Solicitor Michael Plessy is also noted as present for the record.

The board moves and votes to proceed to Section B for the opening of submitted bids. The motion is seconded and approved unanimously.

Bids are opened for the City Council Ward 12 design-build Smith Hill wayfinding signage project. A single qualification proposal is received from Zydeco Construction.

The board opens bids for the Ward 1 Fox Point neighborhood entry sign design-build contract. One bid is received from Zydeco Construction LLC.

Bids are opened for a two-year contract for Providence Fire Department dress uniforms for fiscal year 2025. A single bid is submitted by Edward N. Itabuchi Uniform for $88,295.

The board reviews bids for a two-year oxygen supply contract for the Providence Fire Department. One unit price bid is received from Clinical One.

Bids are opened for site improvements at Obadiah Brownfield for the Department of Parks. Submissions are received from Yardworks Inc. ($343,850) and Lucena Brothers Inc. ($349,200).

The board opens bids for site improvements to India Point Park for the Department of Parks. Bids are submitted by Lucena Brothers Inc. ($1,870,200) and John Rocchio Corporation ($1,720,000).

Bids are opened for bagged kiln-dried wood shavings for the Police Department Mounted Command. Two unit price bids are submitted by Ferrous Seed and Farm Supply and One Nation Distribution LLC.

The board considers a three-year contract for emergency veterinary services for the Providence Police Department. With no bids received, the item is announced to be readvertised.

Bids are opened for a blanket contract for citywide vehicle branding and labeling for the Department of Public Property. Unit price proposals are received from multiple vendors including AA Thrifty Sign and Awning.

The board opens bids for the construction of the Conway Stadium parking lot. Four bids are submitted, ranging from $1,138,000 by Site Prep Corporation to $1,454,625 by Narragansett Improvement Company.

Bids are opened for Phase 4 design-build services for major construction and additions in the South Providence neighborhood. The board reviews and clarifies standalone and combination bids submitted by contractors including Ahlborg, Bentley Builders, O&G Industries, and Agostini Construction.

The board opens bids for Phase 4 design-build major construction and renovation projects in Fox Point. Four proposals are recorded from Maron Construction, Bacon Construction, Bentley Builders, and Ahlborg Construction.

Bids are evaluated for Phase 4 design-build minor renovations at an elementary school facility. Submissions from Ahlborg, Maron Construction, Commodore Builders, South Coast Improvement Company, and Bentley Builders are examined.

The board opens bids for new construction of a Pre-K through eighth grade school facility. Seven bids and combinations are processed from contractors including O&G Industries, Bacon Construction, and Gilbane.

The board opens bids for Phase 4 design-build services for a new facility. Proposals are read into the record from O&G Industries, Agostini Construction, Ahlborg Construction, and Gilbane.

Six bids are opened for Phase 4 major construction and additions in the Elmhurst neighborhood. Proposals are received from Ahlborg, Gilbane, DiMeo Construction, Track Builders, O&G Industries, and Agostini Construction.

Five bids are opened for design-build minor renovations at a middle school facility under Phase 4. Bids are submitted by Maron Construction, Commodore Builders, Bentley Builders, Ahlborg, and South Coast Improvement Company.

The board opens bids for Phase 4 major construction and renovations at a high school facility. Submissions are read from Maron Construction Company ($4,337,388) and Agostini Construction Company ($30,000,000).

The board takes up a three-year blanket contract for signage and banner services for the Department of Public Property. The bidding deadline for the item is announced as extended to May 20, 2024.

The board considers a blanket contract for trash and recycling management services. It is announced that the submission deadline has been extended to May 20, 2024.

The board reviews an RFP for eviction defense services for the Recovery Office. With no bids received, the item is designated to be readvertised.

A contract for corrosion control services and maintenance for the Water Supply Board is considered. With no bids submitted, the board notes the item will be readvertised.

Three bids are opened for revenue-generating timber harvesting services at Mount Misery for the Water Supply Board. Submissions are received from James Thompson Native Lumber, B&M Timber LLC, and Green Development LLC.

The board opens bids for trash and recycling dumpster service for the Water Supply Board through June 2026. Unit price proposals are submitted by MTG Disposal and Rainey Tree Service LLC.

The board addresses Contract 1.4 for the Water Supply Board accelerated lead service line replacement program. The submission deadline is announced as extended to June 3, 2024.

Cost proposals are opened for the City Hall building condition assessment and restoration design contract. Five proposals are read from architectural firms including LLB Architects, RGB Architects, and Building Enclosure Science.

Cost proposals are opened for owner's project management services for recreation center renovations funded by a CPF grant. Bids are recorded from Maron Construction Company ($451,090) and CHA Consulting Inc. ($1,044,695).

The board inspects unlabeled packages to determine whether they contain bids for any of the opened items. After examination, the documents are determined not to be municipal bids.

A motion is made and approved to refer all opened bids to the City Clerk's office for processing. The clerk informs the public that bids will be reviewed and posted online as soon as possible.

The board approves a motion to proceed to Section C for advertisements. The board votes to approve the advertisements as presented.

The board transitions to Section A to consider items 1 through 46. The motion to approve the items, with several referred to the City Council, is approved by roll call vote.

The board takes up Section D to review the minutes from the previous meeting held on April 22, 2024. A motion to approve the minutes is made, seconded, and passed.

A motion to adjourn the Board of Contract and Supply meeting is made and seconded. The motion passes unanimously and the meeting is adjourned.